The Efficient Functioning of an Office - Essay Example

The procurement of these items listed above should be according to the general purchase policy of the college. In accordance with the administrative policies and rules of the organization, these items can be procured separately exclusively for this office or they may be acquired through bulk purchases which generally many educational institutions opt for at the beginning of the year. As the present position is filled in the middle of the academic year, the best option could be placing an order separately for this office.

Usually, the college has a standard regular supplier for all these items. Approaching the regular supplier is the best option as he also extends continuous maintenance service to the machines purchased from him. If the items are procured from a different vendor rather than the regular supplier, service, and maintenance problems may arise in the future.The cost of these items comes under the expenditure of the Human Resources Department of the college. The budget for the same can be allocated from the HR department.

A special grant from the management for the establishment charges of the new position can be an alternative.To decide on the technical aspects of the devices like the configuration of the computer system and other machines, it requires expert knowledge in those areas. The technical advice for the purchase of these items can be obtained from the maintenance people of the college. The technical experts in the area of electronic devices can provide the configuration and technical specifics for these items.

In short, setting up information systems at the office needs the expertise and advice of the people who are experts in the field. Its procurement and setting up of these items will take a minimum of one week to ten days depending upon the availability of stocks according to the specifications.