Clarion School for Boys - Case Study Example

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Clarion School for Boys is apparently facing several issues with its information system. The major issue in this case study is the effectiveness in the adoption and implementation of the information system. …
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Clarion School for Boys
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"Clarion School for Boys"

The main functions that the information system within the school is serving are enhancement and facilitation communication and exchange of data on students and staff within the school’s departments. Nonetheless, without adequate skills, the employees within the school are not likely to effectively and efficiently utilize the advantages of the information system. It is argued that it is through adequate knowledge and skills on information and communication systems that employees within organizations and institutions are able to make maximal use of information system (Davison & Deeks, 2007).

Within Clarion School for Boys, the IT plan does not match with the goals and objectives of the school. This is the reason why the board of directors is worried about the effectiveness of the information system and requires that an evaluation is conducted to determine the level into which it is beneficial to the school. An information system must be able to provide solutions which are worthy the investment that is put on the purchase of hardware and software in addition to the costs of implementing the system within an organization (Wilson, 2008). Because a lot of financial resources have been invested into Clarion School for Boys, it is evident that the benefits are not congruent with this investment. This is because the goals and objectives that the schools aim at achieving are not being facilitated effectively by the information system. More significantly is the fact that the school is spending a lot of money in the maintenance of the information system. This discloses that the benefits that the school is attaining form the information system are less than the costs that it is incurring in the system. This issue of high maintenance costs would have emanated from poor implementation of the system and lack of vendor support. IT Priorities The IT priorities within Clarion School for Boys include evaluating the information system to determine if it is advantageous to the school and whether it meets the initial expectations. This seems to be a move through which the board of directors will be able to make decisions on the need for replacing the information system with a new one. In addition, the school has prioritized the need for reducing the costs that are associated with the information system such as maintenance costs. It is argued that the IT priorities of organizations, agencies and institutions should prioritize on goals and objectives (Wilson, 2008). This means that the application of the system must be able to meet the needs of the organization and hence drive it into achieving its mission (Law & Perez, 2009). Clarion School for Boys should prioritize on the need for improving the skills and knowledge of its employees in the use of the information system. This will help the organization to effectively use the information s Read More
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