Improving the Organization Structure - Case Study Example

Question one

An organizational structure refers to how activities like task assigning, management and supervision are directed towards the achievement of set objectives of an organization. It can also be considered as the reflection of perspectives in which individuals focus on the organization and its environs.

Organizations can also be categorized by various ways basing on their set objectives. The organizational structure determines the means through which the operations are performed. It allows for the articulated allocation of tasks for different roles and processes to various bodies. For example individual, working groups, branch and departments of the organization

History of the organization structure

Organizational structure grew since the early era when the gatherers were in organizations. It went all the way through the high structures of power to industrial and presently after-industrial structures. It has brought about efficiency and effective coordination of activities that shape people accordingly on how to approach certain issues in an organization. The structure of an organization was given priority. In 1930s rebellion was initiated by the human relation theorist, people were not denied the ideologies of artifacts being structures. However, a diverse view emerged in the 1960s which recommended that organizational structures are caused by external factors, a result and not an artifact.

Other theorists on organization emerged in the 21st century; they included Lim amongst (Sabella & Analoui, 2015). They proposed that development of structures in an organization greatly depended on the behavior. It also depends on the expression of strategies of management and the workers who exercise distribution of power amongst themselves. These eventually are influenced by the outcome and the surrounding environment.

There are two types of organizations, the formal and the informal organization. The laid down organization structure may not correspond with facts that evolve in an operational act. Such discrepancy lowers the performance and prevents it from escalating for instance; a wrong structure in an organization can slow down cooperation. Thus affects the performance of duties in time and not in the stipulated time frame of the budgets and available resources. The structures of organizational should adapt to the requirements processes that are aimed at optimizing input ratios and the output.

Motivations in the organization are goal-oriented characteristics which help workers or employees to achieve their set objectives. It makes individuals work extra hard since she or he has morale. Right traits of leadership are required from executives to influence motivation in the company. Leaders should maintain an open perspective on the human nature. Understanding different wants and needs of subordinates will make a process of decision making easier in the institution.

Motivational and leadership traits should be exercised by both the manager and the employee. It is because for effective leaders at any point should clearly know how to motivations others. He or she should be in a position to identify the basic needs and wants of employees and his superiors. Motivating others is a quality of good and effective leadership. Hence, one should always be self-motivated to become the best leader.

According to Modern Theory of the Organizational Communication, conditions of the workplace of employees and are more considered. It also emphasized on the structure of an organization and appropriate channel of communication from a top the most executives to the casual employees. Moreover, the classical theories of organizational communication emphasize on attitudes of people in an organization.

Again, according to the theories of Management Roles Mintzberg expressed surprise in a dearth of research which was investigating the roles of managers. Despite fascinations Americans seemed to show, the theorist tried to demonstrate the importance of management roles in the organization. He came up with the fourteen principles of management. The principles mark the present day’s success of various institutions in the world. An efficient organization must put into consideration Mintzberg (Sabella & Analoui, 2015).

Improving the organization structure

The organization structure organ gram or chart describes a clear relationship between various ranks and positions in an organization.

The chart below shows Oman Telecommunication Company (OMANTEL) organ gram.

At the top most position is the Chief Executive Officer. It exercises oversight control of the Oman Telecommunication Company. Below it is Chief Operating Officer, Chief Financial Officer and vice presidents of various departments

A telecommunication company such as Oman can significantly improvise its organization structure by coming up with well-established charts that clearly lay down the flow of information from the company’s CEO to the other workers. The organogram should be able to capture every detail of the workforce and place them in the various operating departments. Academic profiles, skills and experiences of the employees should be reflected in the chart. In doing this, the Oman communication will strategically get to address the needs of the changing world and maintain up to date status.

The company organization chart should highlight existing staff titles. It should elaborate the sequence of supervision from top position to the bottom position. Reviewing the chart and determining whether the employees are familiar with their roles, which they oversee and whether their skills are maximally utilized (Khan, Rajasekar, & Asfour, 2015).

Management of the company should draw the chart confidently without considering budget constraints so as to identify complete needs. With the budget in mind, the needs may not be addressed well. The chart should include company’s roles like accounting, human resource marketing and others as key departmental units.

By doing this, the company’s top management may end up achieving the best outcome. The existing chart and the newly prepared chart might lead to shifting of employees to the new chart and even their roles so as to cater to the needs of the company’s workforce. If the new chart excellently addresses the needs, then it is wise to adopt it and use (Sabella & Analoui, 2015).

Alternatively, if the telecommunication company is not willing to create a new chart, then it is advisable that it ensures that the one in existence operates resourcefully. Issuing copies to the members of staff illustrating their duties, department reporting policies and grievance procedures will be a choice to reinforce the chart in existence. Weekly meetings to evaluate and monitor the department’s fulfillments are also paramount. It helps in developing the self-recognition of department’s importance and interdependence of other units.

Lastly, the company can split or combine some departments that are interrelated in achieving some common goals. Finance, marketing and a human resource may be combined but when the span of control becomes wider. Then, it is good to split the functions of each department to smaller sub-roles for efficiency.

Functions of the organization structure

Organizational structure helps in decision making. A company like Oman Telecommunication has a tall structure. Big companies always have several tiers of administration. More management intensity needs roles to be more defined. Hence, it is vital to identify the people overseeing certain tasks.

Communication is a key role played by organizational structure. The chain of command or rather the distribution of power is important. It will make the workers know the person they are reporting to directly and the ones they receive reports.

In evaluating the performance of employees in the company, the organizational structure is a tool to capitalize. Supervisors can measure the skills the workers have and how they cooperate with other employees. In doing this timely achievement are realized and thus appraising employees based on performance is enabled.

Organizational structure critically fosters goal and results attainment. Departmental heads responsible for task delegation to subordinates can be able to meet project closing dates. In reality, organizational structure promotes solidarity, where everybody in the unit works to achieve a common goal (Ouyang & Lee, 2015).

The organizational structure permits companies to handle transformations highly in marketplaces, including customer needs, government restrictions and latest technology. Department leaders and managers may meet to analyze several problem situations, and arrive at answers together. Oman Telecommunication Company heads need to struggle to come up with an exemplary organizational structure that accommodates changes

Question two

1. Useful issues learnt discussion group

The useful things I learnt from the group discussion area importance of asking questions. I was able to learn a lot of lessons concerning how to improve organization only through asking the relevant question. Remaining silent while with a burning question means hiding a problem.

2. Suggestions to other students on importance of group discussion

I will suggest to other students to be involving themselves in discussion groups. It is because; group work helps one to create the best questions that assist in the preparation of exams. Again, someone can identify his or weakness in the discussion. Such problem can be addressed by a group member who is perfect in that field.

Again in the group one can rectify his or mistakes. It will help in future because once a mistake has been corrected one won't forget it. It is like a situation where individual perform its task or assignment. Your will not know whether you have made a mistake or not.

Also, discussion helps someone to nurture and improves on the communication skills. It is a form of oral exams which is significant in our day to day lives. One can prepare for an interview in the future.

3. Areas that I improved most in group assignment.

One of the fields that I perfected is nurturing of communication skills. I was able to contribute confidently towards the task we were performing. I am sure such skill will help me in the future interview of jobs and other situations

Again, the discussion helped me to prepare adequately for the future exams. The content I got will be so beneficial apart from passing my group assignment.

4. Three was developed from group work

I have developed and nurtured my communication skills

Again, I have adequately prepared for exams

Finally, I acquired skills and know which is important in future. For example, how organization structure is improve

5. Lessons acquired concerning writing

I was able to learn the importance of writing a short and brief note on the topic.

6. Problems encountered

We experienced only the challenge of inequitable contribution in the group. Some members were silent up to the end of the discussion

7. I was impressed on how one of the group members performs in the discussion. He contributed more to the assignment.

Reference List

Khan, S.A., Rajasekar, J. and Al-Asfour, A., 2015. Organizational Career Development Practices: Learning from an Omani Company. International Journal of Business and Management, 10(9), p.88.

Ouyang, Y.C. and Lee, T.C., 2015. The Human Resource Development Strategies on Information Technology Semi-Professionals Adoption of the Local Government. J Socialomics, 4(129), pp.2167-0358.

Sabella, A.R. and Analoui, F., 2015. Managerial training and development in telecommunication organizations in Palestine. Journal of Management Development, 34(6), pp.685-703.