Organizational Behavior and Communication - Essay Example

Running Head: Organizational Behavior Theory Organizational Behavior Name Course Lecturer Date Executive Summary Organizational behavior has been applied in the running of various organizations’ activities. Indeed, various authors have argued on the importance of this theory in organizations. The theory is indeed, one of the basic tools in the running of organizations. The report explores different types of these theories and the application that I may use in future as a manager of a particular organization in solving particular issues in communication, motivation and leadership. The paper observes that there are various issues that are solvable if an organization effectively applies the OB theory. Table of Contents Table of Contents 3 1.0 Introduction 4 2.0 Issues in Organization 4 2.1 Motivation 4 2.2 Communication 6 2.3 Leadership 8 3.0 Conclusion 10 References 10 1.0 Introduction Organizational behavior theory represents concepts that assist an organization create excellent management practices. These theories in some cases may call for creation of structure in an organization or training employees for various activities. The common types of organizational behavior are classical organizational theory, neoclassical theory and the modern theories (Shajahan 2007). These theories will indeed assist in future in making decision on some issues. As a manager in an organization, the need to motivate employees is important, improve communication in order to meet the objectives and also ensure effective leadership duties. This will lead to growth of the organization. . 2.0 Issues in Organization 2.1 Motivation Motivation is a basic requirement in the success of any business or organization. Indeed, it is obvious that motivated employees are a boost to the growth of the company (Griffin & Moorhead 2011). With this understanding it is important that as a manager, I need to learn how to motivate the employees in the workplace. The neoclassical theory will assist in the understanding the significant of motivation in the workplace. The theory recognizes the importance of group and individual behavior. In addition, it emphasizes the need of human relations. Essentially, the theory assists in appreciating the value of each employee in the work place. In the work, place there are some situations that arise and result to the employees being less productive than expected. One of the causes of such scenario is poor motivation of the employees. The neoclassical theory stresses that an individual is a distinct social being whose aspirations are beyond security and few economic. Still, theory asserts that groups within the workplace are also important. In addition, the theory establishes that participative management permits employees to be part of decision making, and therefore, playing a role in ensuring that there is an increase in production in the workplace. With the above understanding, I will be able to appreciate that every employee has different needs, attitude and emotion. As such, these needs are controlled by an individual. Therefore, I cannot ‘motivate’ the employees. However, I can create an environment that will definitely support and inspire strong motivation on the employees. According to (Cristini 2011) providing the right form of support and inspiration, I will be able to encourage and develop the employee’s desire and will to succeed. Nevertheless, the employees need to bring something in the equation too: willingness and open minds to work with the employers to make basic changes that will result to improvement of their performance in the workplace. As per the theory on the importance of group work, working together employees and management will create an environment where everyone will feel motivated to offer his or her best effort of any challenge. Understanding that individuals have other needs apart from security and few economic, there is a need for me to provide powerful intrinsic motivators that will assist the employees to create an attachment with the company. This includes improving working conditions, reduced repetitiveness and supervision, greater discretion and job autonomy. In addition, participative management such as team working, joint meetings with latitude on procedures and tasks affect commitment directly while enforcing an employee intrinsic motivation. As the theory state, individual are beyond few economic, pecuniary rewards crowd out the intrinsic motivation. Indeed such rewards may harm the attachment of the employees to the company (Army et al. 2008). This may be attributed to the fact that the use of contingent reward for standards work is a means or signal of control of bad work attributed. Essentially, the theory assists me in the understanding behavior of individuals and appreciating their basic needs that mainly affect their output in their workplace. As such, as a manager I will able to appreciate the needs of an individual and therefore, create environment that will play a basic role of motivating the employees. Ultimately, the organization is able to register growth. 2.2 Communication Communication is a key tool in any organization. Indeed, effective communication allows passing of the right information in a form and style that is readily understandable to the right individual and at the right time. Indeed, such communication assists an organization in becoming a world class company or firm. Communication is a key mechanism for the organization to achieve coordination and integration of the activities of different systems within (Nelson & Quick 2003). In addition, effective communication will help me relate well with other employees. The modern theories may be applied in the analysis of communication issues in an organization. This is through the understanding, as a manager, that an organization is basically a system of that should be readily be able to adapt changes in the environment. The modern theory defines the organization as a structured and designed process where individuals always interact for various objectives. Therefore, with this understanding I may use the theory to emphasize the need of establishing and developing good communication system in order to meet the objectives of the organization, especially if a particular organization has experienced some difficulties in meeting some set objectives. In order to meet these objectives, I will appreciate that system approach of the modern theory. The system approach observes organization as a basic system that comprises of interconnected and mutually dependent subsystems. The sub systems may also have their own sub systems. A system is perceived to comprise of components, functions and some processes. Any organization, therefore, has three basic elements; components which include the individual, informal and formal organization, the environment in which the employees work, and role and pattern of each employee and the demands of the organization. The linking process is the other component and emphasizes that these different components need to operate in a correlated and organized manner (Shajahan 2007). The linking processes of these components include balance, decision making and communication. The goals of the organization sum up the three basic elements. Under this, effective interactions among the employees are important in order to meet the goals of the organization. Of importance to note is the fact these interactions are made possible by good communication systems. Essentially, the system approach theory will assist me in understanding the systems within the organization that play a role in meeting the objectives of the organization and therefore, creating and solving communication failures within the system that may affect the set objectives (Johnson & Chang 2000). Not only in meeting objectives that is important in an organization but also the transformation of technology into tools which are meaningful to the users. In organization where transformation of technology is a challenge, the social technical approach, assist the managers of an organization to create an excellent communication channel after appreciating that the organization consist of people, technical system and environment. Therefore, this understanding will assist in creating communication that will support the establishment of equilibrium among the technical system, environment and social system. 2.3 Leadership Organizational theorists have it that effective leadership is one of the most significant contributors to the success of an organization (VRH, 2003). Therefore, it is important that organization strive to maintain good leaders in order to help the organization in maintain its set objectives. However, it is not a surprise to find myself struggling to maintain good leadership roles in its operations. As such, I may lack the required understanding of the concept of planning of work in order to achieve standardization, specialization, efficiency and simplification (Shajahan 2007). However, in applying the classical organizational theory, the scientific management approach to be specific, I will use this theory to learn the need to meet the above concepts and also increase productivity through mutual trust between the other manager and the employees. Shajahan (2007) asserts that the approach basically emphasizes the need to increase the level of this trust by eliminating the ‘boss’ concept, improving the employees’ capabilities through training, eliminating anxiety and stress and the advantage of improvement in productivity should go to the employees. In addition, some leaders within my organization may lack the know-how of organization structure. Indeed, this is a disturbing issue considering that excellent organizations structures are significant in the smooth running of an organization. Applying the Weber’s bureaucratic approach, a leader may understand the concept of formals structure of an organization. According to this approach, the concept of an organization is formally based on some principles (Shajahan 2007). This includes structure- an organization should have structures that are arranges primarily on a hierarchy way an every particular should be established with amount of authority and responsibilities; specialization- every task is supposed to be distinguished on various functional basis and separated in accordance to their specialization, each task having a separate channel of command; stability and predictability- every organization is expected to operate under a system of procedures that consists of rules and regulations; democracy-authority and responsibility need to be recognized by every person in the organization. Essentially, applying the structures and leadership role as per the OB theory, I will be be able to manage various leadership issues experienced within its operations. 3.0 Conclusion An organization may apply the organizational behavior theory in solving various issues. Understanding the theory will assist me as a manager in relating well with the employees. This is through applying these theory effectively and in accordance to its need to in order to meet the objectives of the organizations. Failure to do so may result to unaccomplished achievement of the organization’s goals. References Army, R., Barcelona, R., & Meldrum, T. 2008, Leisure service management. New York: Human Kinetics. Cristini, A. 2011, Employees' motivation and high performance workplace practices. Bergoma: University of Bergoma . Griffin, R., & Moorhead, G. 2011, Organizational behaviour; managing people an dorganization. London: CengageBrain . Johnson, J., & Chang, H. 2000, Internal and external communication, boundary spanning and innovation adoption. The Journal of Business Commnication , 37 (3) 238. Nelson, D., & Quick, J. 2003,Organizational behaviour: foundations and challenges. New York: McGraw-Hill. Shajahan, S. 2007, Organization behavior. New Delhi: New Age International. VRH. 2003, How leadership influences organizational effectiveness. Spring , 22 (1) 1-5. 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