Health and Safety System Management Standard - Assignment Example

?Board of Directors North Shore Pulp Health and safety system management standard Dear Sir, It has come to the concern of the organization that there are various impending risks in different departments of the organization. As a result of this aspect, the organization committee has decided to structure program that will help a relief concern of future risks and hazards on the working environment of the organization. Health and safety is a field that protects the well fare of the civil society. It acts as an umbrella to the working community as it is focused on identifying and eliminating threats in a working environment. Health and safety has a rigorous. ‘Health and safety management system standards’ is a program designed to demonstrate the indigenous aspects of management as a service. Management is an authoritative field that is meant to cater for the needs of the workers in an organization. Health and safety policy Health and safety management system is made of several elements. Among them are the health and safety policies. Health and safety policies are structured to monitor the operations of the organization regarding the welfare of workers. Some of the major specifications of the health policy specify the role of individuals while others outline the roles of an organization. Health policy gives specific individuals the mandate to assign responsibility for the identification of applicable regulations and acts. The document elaborates on the use of health procedures. Under this section, the organization is subjected to monitor health and safety legislations, building codes as well as health and safety legislations. The document also deals with the recording of data and keeping of health and safety information. It provides the employee with the rights to view health document as it gives employees the accessibility to legal health documents. Health policies specify on the updating of legal health records. The document outlines the procedures that have been put in place to track legislation as well as other health and safety requirements. It provides a clause that employees have a right to training after a legal procedure of recruitment in their area of specialization. Legislation Health and safety management system standard program has a legislative system whose function is to access and identify new proposed as well as existing health and safety legislations. Management responsibilities are outlined and allocated responsibilities are outlined and allocated. The applicable legal acts include: health and safety legislations, environmental legislation and building codes. A procedure shall also be put in place to track developments and key alterations to the health and safety requirements. The system implies that employees affected by the health and safety management alterations shall receive training concerning the legislations which are applicable to their jobs. Internal responsibility system The program advocates for an establishment of an internal responsibility system which will monitor the health and safety policies and enforce their implementations. Responsibilities of all levels of management are specified to ensure systematic performance and efficiency of the system. All responsibilities in the program are designed to make room for the institution of a Joint Health and safety committee. The system also provides a format for the selection of the Joint Health and Safety committee. Worker rights Another element is the worker’s rights. The health and safety act states that procedure for ensuring that workers rights are guaranteed by the occupational health and safety act. The occupation health and safety act provides the employees with the right to information and awareness. The main objective of the occupational health and safety act is to ensure that the working environment is suitable for the performance of work. This includes the elimination of all form of risks around the working environment. The right to information at work is the basic human right according to the occupational health and safety act. The information on the available hazards in the working environment as well as the mitigation measures used to counter risks are essential in the running of daily activities at the workplace. In this case, it is the obligation of the organization to ensure that all workers have the necessary information pertaining the risks that may be encountered while at work. Health and safety management system also advocates for the involvement of workers in the reviewing of policies, procedures and programs in their various working departments. Involving the workers in decision making plays a big role in ensuring workers safety. This is because the management is able to identify the risks and hazard encountered in the working environment. One of the obligations of employees according to the occupation health and safety act is to report to the administration or management the hazards and risks encountered in a working environment. This also helps the organization to meet its obligation of ensuring that the working environment is safe for human activity. Occupation health and safety act therefore advocates for the eradication of a threat before it causes harm to people or the environment. The employee has a right to participate in legal and planning activities. Occupation health and safety act provides the employees with the rights to be represented by a legal committee (Hughes & Ferrett. 2009). In the case the employer is obligated to work with a committee that has been selected by the employees. The committee helps in monitoring the health and safety rights thus ensuring that all workers are protected by the act. This involves the buying of protective gears for the workers as well as ensuring that the workers are given enough time to rest. The committee’s role is to structure a system that enables the employees to work in shifts of the time specified by the occupational health and safety act. Joint health and safety committee is an example of an umbrella committee that comply with the occupational health and safety act in ensuring that employees’ rights are met according to the occupational health and safety act. It also ensures that the environment is free from risks and hazards. This is because it acts as a consulting agent in regards to testing in the workplace. Health and safety management systems standards respond to rights of participation as an entity to employee health and safety. Health and safety management standard system is made up of several entities. One of the components of the health and safety management policy is the health and safety policy. The health and safety policy outlines the requirements, specifications and responsibilities of the system. The requirements of health policies state that health and safety shall be drafted, implemented and maintained. This aspect outlines the format in which the health and safety system should be managed across the organization. The responsibility of the health policy is to ensure that the health and safety management system standard works according to the occupation health and policy act (Hughes & Ferrett. 2009). Health and safety policy is obligated to display the commitment of the health and safety system in the provision of a healthy and safe working environment. It also outlines the responsibilities of workplace parties, accountability, performance expectation and annual reviews. Roles and Responsibilities The internal responsibility systems is another is another entity of the health and safety management system standard. The internal responsibility of the health and safety system advocates for the establishment of a committee which will act as a protective agent as well as a medium between the employee and the management of an organization. Its primary obligation is to ensure that all the responsibilities of the organization which are aligned to the occupational health and safety act are implemented in a working environment. It acts as an enforcement agent of the occupation health and safety act. The health and safety management system standard’s basic objective is to manage the health and safety of personnel in the organization and ensure the working environment is free from risk and hazard. The health and safety roles of an organization are responsibilities of the management which is made up of the president, vice president, operation managers, Health and service manager, supervisors, joint Health and safety committee as well as the workers. Goal, objectives and statistics are other elements that make up the health and management system standards. Health and safety system management standard has specification which stipulates the roles of every member in the system hierarchy. President: The role of the president is to make decision over all legal matters related to health and safety of the employees in the organization. The president is also entitled to provide directions on the operations of various departments in the health and safety departments. Vice president: The vice president is entitled to perform the duties of the president in his absence or under his authority. He is also entitled to chair committee board meetings and report to the president. Operations Managers: The operation manages role is to ensure their departments run under the basic guidance of occupation health and safety act. They also manage the funds allocated to their departments. He authorizes the buying supplies and equipments as protective gears at work. H & S Manager: The H & S manager oversees the risks and hazards in the working environment and report to a higher authority through the committee meetings. He represents the workers in the joint health and safety committee. Joint health and safety committee: The committee represents the health and safety rights of workers. They determine the operations of the organization in relation to health and safety compliance as stated in the occupational health and safety act. Workers: The role of the workers is to perform their operation duties in the working environment. They are also entitled to reporting any risks and hazards in a working environment. Goals, Objectives and Statistics The goals reflect the values of the organization as well as describe its performance. The values of the organization include employer and employee relationship together with the organization and customer relations. The objectives describe the actions to be taken in the management of health and safety measure inside and outside the organization. This includes the justification of whether the actions are specific to the needs and objective of health and safety practices. It also outlines measurable, achievable, realistic and time limitedness of health and safety related activities. Statistics include a series of reports, goals, objectives as well as H&S performance. They record injuries attained as a result of risk and hazard involvement in the organization. Risk management is another crucial element in health and safety management system standards. The Health and safety management system standard’s role is to identify risks in a working environment in order to ensure that workers operate in a safe and healthy environment. The components of risk management are: risk identification, risk assessment and risk control. Practices, Programs, Procedures Development Health and safety management system has a set of procedural development plan which involves the identification, presentation and development of health and safety programs, procedures as well as practices that will in turn reduce unacceptable risks and hazards. The responsibility of a health and safety management program system is to develop strategies that will create a safe environment thus meet the objectives of the occupation health and safety act. The first step towards developing and active program is the structuring of all the risks and hazards likely to be experienced in a working environment. The second phase involves the structuring of the required materials and strategies which can be used to eradicate the risks and hazards in a working environment. The third phase involves the drafting of responsibilities of the program together with the anticipated outcomes. The final bit of the program development is including specifications to the program which will control the functioning as well as monitor the outcome of the program. In the case of health and safety, a basic training is required for the process of familiarization with the new set of changes brought about by the introduction of the program. Health and safety management standard is a program aimed at promoting health and safety in a working environment. It takes a long period to establish implement the program since it requires adaptation as well as readjustment. Construction of the program also takes a long time frame timeframe as it involves a thorough analysis of the odd activities which may lead to risks and hazards in a working environment. Health and safety management system standard program also needs communication strategies for it to be effective. Communication is an essential entity in the development of the program as it promotes awareness of risks and hazards in the organization. Risk Management The risk management program is established to cover for the risks associated by hazards and creates control measures to counter the effects of the hazard. The program has a structure of risk and hazard review processes. The hazards are divided into two categories. These are safety and occupational hygiene hazards. Some of the major safety hazards in the program include: energy, substances, objects and conditions. Occupational hygiene hazards include radiation, ergonomic, biological, chemical and psychological hazards. The program has risk assessment and control processes which are programmed to eliminate risks if identified. The hierarchy of risk control involves: elimination, substitution, identification of barriers, and administration of the risk and involvement of personal protective equipments. Workplace Audits The programs advocates for work auditing in order to identify risks that may be encountered in a working environment. In this case, responsibilities shall be assigned to various faculties in the organization to ensure health and safety systems are implemented and effective. Therefore responsibilities shall be specified and assigned to facilitate the running of the program. Contractor management and document control The program needs materials which can help to eradicate risks in a working environment. In order to develop mitigation measures to impending risks and hazards in an organization, the management ought to device or acquire materials that can prevent the identified risks and hazards from occurring. In this case the organization will need a total of $32,000 to restructure and buy equipments that will counter the risks and prevent the hazard from distorting the health and safety of the working environment. The organization will also need to document the actual strategy for fighting against the risks that may in turn create hazard in the working environment. An estimated amount of $450 can be set for the documentation of the actual plan. The documents will also contain the routine changes accompanied by the introduction of the health and safety system standard program. Developing specification of the program will need an estimated cost of $50,000 as it involves the creation of bodies that will work in conjunction with the new program in order to ensure that the objectives stipulated in the occupation health and safety act are complied. This will help in the implementation strategy which involves a series of training. The implementation of a new product calls for various changes and adaptation which require basic training in order to manage. Training The implementation plan may take a long time to be fully effective as it involves a gradual process of change in attitude and methods of operation from the employees and the management. Time is a factor that may raise the cost. Management training is one of the most important sessions of training in relation to the successful implementation of the program. This section will cost the organization $25,000 to $30,000. This is because of the training of committees that will work with the program to ensure the objectives of the program correspond with the occupation health and safety act. The implementation cost of the program will focus on training, acquiring of protective gears and record keeping. Management training time costs 2500, worker training time $4,400, Record keeping $1.200, committee meeting time $6,000, engineering controls $5,600 and personal protective equipment $10,000. Communication and management review The program is anticipated to improve the performance of the work in the organization to 89% effective compare to the current situation which lies at 74%. This is because of the confidence that the program will instill on the workers. The program will be reviewed at the end to the year and the report subjected to the projected committee for amendment. The exact date will be communicated. Health and safety management program is a good step towards advancing the working environment and promoting health and safety practices in the working environment of the organization. References Hughes P., Ferrett E. (2009). Introduction to Health and Safety at Work: New York. Routledge Read More