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Rhetorical analysis - Essay Example

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The report was written in a formal structure. It included an overview of the issue under study and recommendations on how to…
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Memorandum Address: Address: Rhetorical Analysis of a Formal Business Report A team that sought to highlight the unsatisfactory nature of multiple restrooms on campus wrote the formal report that will be rhetorically analyzed. The report was written in a formal structure. It included an overview of the issue under study and recommendations on how to address the issue. A table of content was used to outline all the features of the report. According to the table of content, the report has an executive summary, introduction, results, conclusion, recommendations and appendix. The formal nature of the report was reinforced by the use of references.
The executive summary provides a brief summary of the content of the report. According to the authors, the aim of the report was to support changes in the nature or state of on-campus restrooms. The report also sought to outline the unsanitary and unkempt nature of the restrooms, and gauge the opinions of the community on the condition of the rooms. The target audience of the business report included faculty heads, students and student leaders, parents, health officials and custodians of the restrooms. Students and student leaders were targeted because they are the main users and beneficiaries of the restroom. They have a responsibility of ensuring that the restrooms are in the best state for accommodation. Parents were targeted because they pay for the restrooms, and their children use the rooms. Therefore, it is important to provide them with information about the nature of the rooms (Kennedy 31). Teachers and custodians were targeted because they have a responsibility of ensuring that the on-campus restrooms are safe and clean for accommodation. The report targeted healthcare officials because of their role in providing safety and health standards. In order to ensure that the report provided the right information, the researchers used online surveys and questionnaires to collect information from faculty heads and students. The aim of the questionnaires was to understand the state of the restrooms, and the opinions of the respondents about the cleanliness of the rooms.
The business report used formal and official language to pass information about the state of the restrooms. According to the report, the conditions of the facilities are below standards. In some of the instances, the authors use inflammatory language in order to invoke physical and emotional reactions. For instance, the authors state that the restrooms are “disgusting” in order to pass emotional messages that people should not be allowed to occupy the rooms. The main strength of the report was the use of statistical and pictorial representations to outline its findings. The researchers used graphs to explain mathematical results. They also used real pictures to show the audiences the nature of the restrooms. In addition, the report used a mixed study approach. The researchers used surveys and questionnaires supported by secondary sources from peer reviewed literature. The weakness of the report is that the researchers did not base their conclusion on the findings of the study. Additionally, the surveys and questionnaires cannot be relied upon to provide information about the opinions of all students. The surveys and questionnaires only targeted undergraduate students. The researchers could have provided results in a tabular form and use the graphs for representation. The failure to provide tabular results leads to challenges in trying to understand some of the results. For instance, it is difficult to understand the figures in the graph on health implications because of the lack of actual figures from the study.
Work Cited
Kennedy, Mike. Keeping Washrooms Clean and Safe. American School & University. 2013. Vol. 85, (6). Page 30-32. Read More
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