DISCUSSION FOR ENG 315 (Author’s Name) (Institutional Affiliation) (Date) Communication flow Communication flow refers to the various patterns followed by organizational information addressed to either senior or junior staff of an organization. In the organization that I work in, communication is relayed through emails…
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Redundancies are sometimes relayed through emails. This often lead to confusion amongst staff members not knowing the reasons for these actions and whether they are likely to be next in being fired. Personally I believe that there are ways in which communication in an organization can be effectively relayed and avoid misinterpretation and misinformation. Being a senior staff in an organization, I would engage my colleagues in face-to-face discussions. In an organization, this means that staff meetings are important and allow staff members of various levels in the organization to freely express thoughts and ideas on how to improve the organization. Listening Listening is defined as the act of making an effort to hear something. Recently I discovered a weakness in my listening ability, which really cost me. My boss called me into his office and requested me to re-submit a report based on an earlier fieldwork that I had undertaken, but since I did not take the time to listen I thought that he referred to a report based on a previously finished project. Since I had not yet finished writing the report and did not want to appear lazy, I rushed on my desk and quickly typed the rest of the latest report without proper usage of words and emailed the report to the boss. He later called me and told me that he wanted a previously done report and that since I had gone an extra mile to submit the latest report, he would go through it. I went back to my desk and resubmitted what he had asked for. The following day he summoned me to his office and told me that the latest report was shoddy and that was unlike me. You can imagine how it tarnished my good records. Electronic messages Electronic messages are messages relayed through electronic means. Emails are example of electronic messages. Recently an internal memo was sent to every employee in the organization indicating that the management had decided to scrap the evening office tea in order to cost cut on the organizations spending budget. I jokingly typed an email with the intention of sending it to my colleague who is also a friend. The email read [the next cost cutting strategy would be for us to take turns in guarding the gate]. I accidentally entered the [send to all] button and the message reached the senior management. After twenty minutes, I received an email from the human resource warning me against inciting staff members. You can imagine how it felt. Personalization of systems System personalization is designed to suit a user’s preference and function. windows 7 has recently come up with the latest versions with improved capabilities. For example, previously it was only possible to use one wallpaper on the desktop. Users who wanted a rotation of wallpapers would require installing a software program that would swap wallpapers in regular intervals. Windows 7 now comes with an option to use multiple wallpapers that rotate automatically depending on a user’s mood. Personalization based on language preference can be instrumental in enabling users speaking different languages to translate and understand information being relayed (Panek, W and Wentworth, T, 2010). Some of the common features present in all the three windows 7 editions include improved desktop navigation and home group. The new desktop features include a retooled taskbar that is redesigned to help the user work smarter and cut clutter. It also
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