Business letter - Assignment Example

Mr. Conard Smythe The Town Councilor 1214 Highland Avenue Bancroft, ON L5W 2C6 20th October, Dear Smythe I have received an inquiry letter fromyou by the Chief Administrative Officer of the town this morning. Some questions have been asked about the reasons of the over budget usage for the Public Works Department and the reasons of overtime working hours of the municipal employees on Highland Avenue and in other parts. The reason of extra labors hiring is also asked in the inquiry letter. Some other questions about the labors’ sick leave and the drainage culverts freeze reasons were also a matter of concern.

I have been working as a chief Engineer in the Town of Bancroft with the 20 employees. The duties of my current project include maintaining the road and infrastructure in the town (including the tasks of road repairing, snow clearing, grinding gravel roads in summer, cutting grass on town property, etc.). My team has been working very honestly in my supervision, but some problems have been encountered in the management of the work load effectively resulting in getting over budgets and hiring more labors.

Firstly, the winter season of the town is very severe for the laborers, as some of them belong to warm regions leading to their inefficiency at the work place and frequent medical issues specially reporting high fever and cold. To fill the gap of absent laborers, new laborers could be hired to replace them. Secondly, the Christmas event is very near, but the work load is more than expected because of more snowfall in this season than before. To complete the projects before the Christmas event, overtime shifts are introduced, which has caused over budget expenditures.

Thirdly, the provided machinery for weather related problems was not working efficiently to control the freeze drainage culverts related issues. There was the need of high pressure steam machine, which was not available. So, the extra expenditures were spent on the purchase of new steam pressure parts for freeze drainage and ice on the loads.I hope you have found the answers of the inquired questions by knowing the true situation of the continued project.Regards,XYZChief Engineer2525 Hariburton AvenueL6L 7W7