An Appointment Letter - Essay Example

An Appointment Letter An appointment letter is usually a mutual agreement written before meeting some one, asking for an Appointment tomeet, to cancel a meeting, to discuss some terms and conditions for a particular contract etc... We set an Appointment with doctors, dentist, accountants, contractors, lawyers and hair Stylist etc Usually appointments that are set actually take place. The letters can either be Formal or In-formal, which means if it is written to person whom we know then it is formal or else if it is written to person for the first time then it is an In-formal letter, it can be written to any one either to a client or to a customer or any one. In this paper we have to write an appointment letter to client recommending a contract type for a rural housing scheme and the reasons for the choice, for writing the letter we must assume some data i.e. we know the client and asking for an appointment and discussing the contract, therefore it is a Formal letter and the it is from an Architectures office to a client discussing about a Rural housing scheme in England. LONDON ARCHITECTURES DEPARTMENT OF RURAL HOUSING SCHEMES APPOINTMENT LETTER FOR RURAL HOUSING SCHEME IN ENGLAND Date: Client Number: To: Dear Sir, I refer to your letter/ our conversation [delete as appropriate] of the [insert date] regarding my Appointment as architect for the respective project. I request you to accept the proposal of this project as it will be a profitable project for you. Please consider the following points which will help you in taking decision. Land Availability: Land is available at a very affordable cost in that particular area, keeping this in mind we can buy land as much as we need or more than that, which will help us in future for different purposes. Availability of Raw Material: Raw material is easily available in that particular area and it is also at an Affordable cost and as much as we require at the time we require it. Availability of labor: Both skilled and Unskilled Labor is available, who can operate machines we require for the construction. Easy placement of the design of the project: Even complicated designs can be made on the particular area, which is one of the biggest advantages. Another important point that we should keep in mind is the availability of land and the importance of developing a rural area, as the land is available at a reasonable and cheap cost and the site is easy to build, so we can construct our own markets (Super Market, Shopping Complex, whole sale and Retailers shops of different house hold needs etc...) in that particular area which will be helpful to the locals living that particular and it will also be profitable to you. It is all together an Affordable housing Land supply, it is will prove to be a very good project as for the shortage of housing in rural areas. As the great majority of rural developments is small scale, it is likely that after development cost will be increase and it will be profitable. Finally the nature of Affordable housing development in rural areas is important. I once again request you to except the proposal of this project as it will be really profitable to every one included in this project and I hope the above points will be helpful to you in taking decision. I have written the terms and condition which will apply to the project are those set out in the ______ Condition of Engagement for the Appointment of an Architect (CE/99), two copies of which are enclosed. They are completed in accordance with the terms we discussed and negotiated with you on an individual basis. I should be pleased if you would check that you are entirely happy with them. Please consider the following conditions: 1. The law of the contract will be the law of [insert the relevant law, e.g. England and Wales or Northern Ireland]. 2. The time limit on the commencement of action under this Agreement as referred to in clause --, will be [insert the number of years, bearing in mind that the statutory period is 6 years for contracts under hand and 12 years for contracts executed as a deed]. 3. The limit of my liabilities, as referred to in clause --, will be pounds [insert the limits of your Liabilities, taking into account your PI insurance and the likely construction cost]. 4. I maintain professional indemnity insurance cover of pounds [insert amount] for anyone occurrence or series of occurrences arising out of one event. 5. Clause-deals with a quick system of dispute resolution introduced by the Housing Grants, construction and Regeneration Act 1996. 6. Clause - deals with arbitration as the basic method of dispute resolution without prejudice to rights of adjudication. If we cannot agree on the name of the arbitrator, either of us may apply to the Royal Institution of British Architects for an Appointment. 7. The effect date of this agreement when I will commence/ Commenced [delete as appropriate] services will be/is [delete as appropriate] [insert date]. 8. Schedule 1: the Project description records your requirements. 9. Schedule 2: the services set out the services I will perform; I expect that [insert number] visits to the works will be necessary. 10. Schedule 3: Fees and expenses shows the fees you will pay for the services and the basis of charging. Please check that the services and basis of fee calculation is satisfactory. If you have any queries, please do not hesitate to ask me for clarification, if you are happy with all of this, please sign the agreement clause on the copy of this letter. Yours Sincerely, Name Signature Address of the client should be written on the envelope. NOTE: Please fill the blanks I have left empty accordingly, as per the law which is applied at the particular area. (Please erase this note after reading) Read More