BUS303 MODULE 1 - Assignment Example

Additionally, defamatory statements should be avoided because the company will take them with a lot of seriousness. This may entail filling a court suit against employees who tend to use defamatory statements when sending their emails, the company may further terminate the services rendered by employees who continue violating company email announcement policies. This means that they should disclose their contact details such as names, employee pin address, phone numbers, email address and the subject of their emails.

The company will not accept emails containing graphics because the company would consider them less formal and unprofessional. Any email received from employees and all the stakeholders will be maintained in the company data base for future references and communication. Incase of clarity and quick responses employees are advised to follow the procedure of filling the forms available in the company website. Connectively, employees are advised to close check their emails before they press a sent button in order to clarify any unclear issue.

On the contrary, XYZ company will ensure that all email sent by employees comply with the company email policies. In above connection, email sent will be treated with a lot of confidentiality and that no email sent by employees will be disclosed to any third party without the consent of the recipient. Additionally, after the company has received an email from employees or any other stake holder, an automatic email notification will be sent within twenty four hours to show the recipient that the XYZ Company is in receipt of an email sent.

Afterwards, the relevant department will review the email sent and provide necessary feedback within two to five business days whereby, weekends and holidays will not be considered as business days. During the review the relevant department will assess whether the email sent is in compliance with the company email policy guidelines as provided in the book let. The company is looking forward to supply email policy booklet that provide a comprehensive discussion of the email policy guidelines. Incase of any assistance, employees are encouraged to seek for the advice in order to ensure that email policies are followed to the latter.

Therefore, employees are advised to read the XYZ Company email policy guidelines and adhere to them until further announcements are made. From the Managing Director, XYZ Company Signature Summary on email policy announcement The main aim of adopting new email announcement policies is because the XYZ Company is contemplating global expansion to diversify its portfolio into other nation across the world. Therefore, the company wants to be more professional unlike before when dealing with its employees and all the relevant stakeholders (Christensen, Para, 3).

This is because by being professional the company will attract numerous investors from the diaspora as many investors would have confidence with the company (Christensen, Para, 3-5). The policy of ensuring that an email addressed to XYZ Company are precised and to the point may help to capture the necessary information without much strain and therefore, efficiency and effectiveness in communication will be enhanced (Johnson, PP.14-17). Connectively, the policy of using non defamatory statement aims at ensuring that the information