Project management week5 - Essay Example

Project communication plan Components of an effective communication plan Effective execution of information communication-For effective communication to take place interpersonal communication should be encouraged informally. Successful flow of information should be based on the dynamics of interaction between stakeholders through harmony and trust. Acceptance that information works in a two way manner, preciseness, simplicity and clarity are important factors to be considered in effective communication.

Communication movement- It is important for information flow to be of ease, formal or informal this helps improve the communication conduits.Adequate over-boundary communication- this helps cross organizational boundaries. To handle challenges related to team effectiveness of projects over departments. Strategies specially tailored should be used by the manager. Technology contribution to project communication- different companies uses different communication in terms of technology. Technology should be chosen appropriately to effectively manage the project communication (Taylor, 2013, p. 27).Effective meetings- this is in terms of establishing rules, using communication models, media appropriation and relevant presentation methods.

These are important factors for successful information of communication.Project audiences- the audiences for project meetings are the project team, the stakeholders, employees and vendors. The vendors are external audiences who are contacts of the team providing valuable information on merchandise prices. The project team is made of relevant people who are assigned to work on the project, obtaining necessary information from relevant sources like the management, employees, clients, shareholders who need the project to satisfy certain qualities for it to satisfy the essence of a good project.

The management plays an important role in information flow between the project development team and the management itself, which communicates the important factors to be incorporated into the project plan.Project information-Approved information is the only thing that can be shared with the audiences. This information is inclusive of budget requests, project deliveries, change requests and relevant documents.Project status- this includes factors like completed milestones, summaries drafted, major accomplishments attributed to the project, current performances of the budget, that have been scheduled and any factors that pose risks.

Project information mechanismsProject team- these are the individuals allocated to draft the project; they need to know every single detail pertaining to the project. They still have to be provided with procedures that direct them in the expenses, escalating issues and time off. They also need to know when to wrap up the project performance (Campbell, 2009, p. 117).Stakeholders-these require detailed information as to the progress of the project. The plan has to satisfy them and any changes to be made later.

They also need to know when the project will be completed and if the major milestones have been achieved.Vendors- these require information on requests made and information to give when requested by the project team.How often information is released depends on how often meetings, conferences and status reports are made. The means of communication used matter too. In case of ineffective information communication, the necessary steps required to ensure that the information is delivered as intended with information providence that brings audience satisfaction.

Gantt project-it is an open source project tool which has features like time allocation and project resources it provides insight in project planning and management.Points in project management where ethical or legal issues become necessary- when issues concerning confidentiality, care duties, credentialing mechanisms and informed consent come in, these issues can contaminate the integrity of the project (Westland, 2007, p. 114).ReferencesTaylor, B., & Dow, W. (2013). Project management communications bible.

Hoboken, N.J: Wiley.Campbell, G. M. (2009). Communications skills for project managers. New York: AMACOM.Westland, J. (2007). The project management Lifecycle: A complete step-by-step methodologyfor initiating, planning, executing and closing a project successfully. London [etc.: Kogan Page.