Communications-Medium vs. Message - Fitting the Message to the Channel - Essay Example

Nowadays, the electronic mail has emerged as a most effective tool of modern business communication. Its significance becomes most relevant especially in organizations which have a global presence or caters to overseas clients. Its potential as the fastest and easiest means of written communication has made it the most popular method of exchanging messages in the modern world. E mails can be classified into two categories: web mail and POP 3 mail (Post Office protocol). Most of the free services provide web mail system, while POP 3 mails services come with a subscription to any internet service.

A lot of companies like G mail, Yahoo, Hot mail etc are providing free e mail services which anybody can use by registering with the concerned service provider. However my organization has our own server to meet our internet and e mail requirements. Apart from the benefit of speed, e mails are very convenient to use. It enables us to retrieve any mail through sorting by data. It also provides the facility to forward mails received from one source to any number of persons. One can also customize a mail and present it in an artful manner in a few seconds.

While e mails offer convenience and speed it has some demerits also. If misused it can become a potential source of embarrassment or even litigation apart from being a security risk. Therefore it is necessary for a company to evolve some policy regarding e mail and internet usage. My organization has explicit guidelines if any of the policies of the company. We also have a system in place to monitor internet and e mail usage by the employees. Fax is the short form of facsimile which means ‘make copy’.

In this system, scanned texts or images are transmitted through a telephone to another telephone connected with a printer or any other such output device. Thus a document or image is copied in digital form and sent as