Project Risk and Change Management of the Trillo Apparel Company - Case Study Example

LASA Final Project Report Contents Executive Summary 3 Project Performance and Status Report 4 Organizational Structure 5 Project and Administrative Teams 6 Project Risk and Change Management 7 Project Management Techniques Employed 9 Conclusion 9 Executive Summary The Trillo Apparel Company is a vast entity whose operations border on the business line of designing and manufacturing. The company headquarters is in Albuquerque in New Mexico. The company has a broad employee composition, ranging from 3000 people. The company operations are vast, notably covering the entire territorial section of the four districts. In the recent years, the company has struggled accordingly to facilitate an operational process that maintains a balance in the profits resulting from the sales. The company in recent annual reports has observed notable smooth operations in three of the principal districts, which evidently depicts the significant milestones being achieved in the management of the operations within these sections. However, an observable course in the company operations is that in District 4, there is a stagnant aspect of growth, owing to the issues of production within the company processes. The company thus, in the course to evaluate the issue of concern and standardize the operations to achieve a significant growth in all the districts, it sought to assess the opportunities within the District 4 to create a focus on the process of establishing a warehouse unit that would allow the establishment of the gaps within the operations and consequently change the course of the operations. The company in this effect followed the strategies for initiating and carrying through the change process. The company in the consequent of this element, critical factors to consider include the sales and distribution within the East District (Hill, 2009). Secondly, the company in initiating the change seeks also to improve the product quality that is subject to the design and manufacturing unit. The impact is also tried to oversee the elements of increasing revenues as well as, facilitating brand recognition within the District 4. The issue in review thus, is that District 4 unit has observably outgrown the existent measures and procedures of the production facility which in effect is the basis for initiating the expansion process. The company observes the present facility has an extra 10 mile from the existent location, continues to impact the business operations. The strategies entailed in this effect is set to create a move that will oversee the company generating additional over $1 million per year in the revenues from the product sales (Hill, 2009). Therefore, in the focus on the production unit, the change process initiated is set to force the elemental unit in process to observe the quality and sufficient production. Project Performance and Status Report In a review of the initiated move to establish the production unit and expand the warehousing facilities, Trillo Apparel Company is undertaking key steps and has set the expected objectives for the project in place. The outlined project objectives are a key reflection of the milestones already governed in the course of establishing the proposed processes. The key objectives include that the District 4 Unit is set to be expanded within the 10-mile space that very sufficient for the expected production capacity (Hill, 2009). Secondly, the timeline for achieving the expected expansion of the project is noted to take a period of four months, which is a sufficient timeline for the expected expansion and changes be made. Lastly, the company set to generate a projected one million dollar a year in the endeavor to sustain the expected ultimate expansion that in effect is a core move towards the company stabilization. Currently, the course of identifying and contacting the given contractors that will aid in the operation of the expansion works is already in effect. The contractors identified have a notable responsibility that is to gather their permits of work among other details that will aid in authenticating the course of the project implementation (Lewis, 2007). The City and County inception offices have been notified of the expected course to implement the changes on the warehouse unit to facilitate the given expansion. As a consequence, the agencies in charge of the authoritative expansion are in effect ready to initiate the effective success of the proposed expansion project. However, there are observably delays in these offices and is essentially raising concerns that in effect need addressing to achieve the completion of the project within the set timeline. Nonetheless, in the review of the core components of the project and its progress, there is an observed speedy move that is by the established timeline for the implementation of the project. The five-day limit initially set is observably taking effect, and the given project is in taking place and creating a notable boost to the proposed changes within the company. Organizational Structure It is the role of the organizational structure to initiate the course of business logistics and policy implementation in the company. Consequently, Trillo Apparel Company realizes the administrative responsibility and the need to establish the staffing levels for efficient operations. The company employs a functional organizational structure in which there is segmentation of the company leadership into departments, and consequently there are present departmental heads. A key division observed in the company is the human resource that is tasked with the essential responsibility of overseeing the vast workforce composition of the group, which spans to about 3000 workers. Additionally, other key departments in Trillo Apparel Company include the warehouse and production department, the marketing, sales and distribution department and the inventory and service department. In these core departments, the company has departmental heads who consequently report to the general manger. The vice CEO is next in the structure of the organization with the CEO at the top of the organization chart. The supervisors work under the departmental heads with the other workers acting as the subordinates in the field. This structure is notably very key in the course of the Trillo Apparel Company and its operations as it facilitates the focus of the given departments on the core functions and goals only. For instance, with respect to the proposed change, the core department affected is the warehouse and production section. In this effect, the goals of the department are evidently elaborate and require a course of change that will apparently influence the projected outcome of the company performance. The related departments in support of the project proposed include the human resource as well as the sales and distribution sectors (Lewis, 2007). These will aid in the overall projected success of the given project that aims to expand the operations of the company within District 4. The organizational structure, thus, with respect to its significance in the given project, then it is notable it will undertake a core course of revolution to the established procedures of production in the company; hence, achieving the projected changes. Project and Administrative Teams The proposed project that is in effect in the Trillo Apparel Company is on the course to initiate a new warehouse and production unit in the East region, to cover the space facilitated; hence, ensuring the course of sufficient production to capitalize on the opportunities available. The construction work entails key facilitators such as those bordering the expertise of plumbing, electrification, building (architecture) and the expected framing. The teams entailed in these considerations are subject to the contacted contractors and will aid accordingly in the project proceedings. The contractors noted were required to facilitate their certification to the City and County offices for the inspection processes that seek to ascertain the authenticity of their qualifications in undertaking such a project. Additionally, the core members of the contractors’ team are the constituent professionals in the selected fields such as plumbing and electrification among others. The team members also selected incorporate members of the current Trillo Apparel Company workers who have expertise in the given fields. The knowledge will facilitate the procedural implementation of the project that is key in the set objectives of the company. The administrative team in charge of the set project entails the vice CEO as the chair of the implementation board for the project. The manager, HR department head and the head of the warehouse and production department are also core members in the administrative team for the project. Additionally, there are four employees from the Department of warehouse and production who are facilitating the administration prospects for the project. Therefore, the composition of these key elements identified to facilitate the team process for the construction of the project has the obligation to oversee its success (Gido& Clements, 2015). The project as is set to run for months, although is a short time, is consequently subject to the essentials of the effective administration process. The administration team representing the company in the course of the project will work in collaboration with the contractors and the other experts that have a considerable input to the processes of the proposed project implementation. Project Risk and Change Management The warehousing unit is observably a key component that is tasked with the responsibility bordering the overall a supply chain of the company. The functions in the production and warehousing unit are determinant to the production flow and accommodation of the goods and services the company facilitates. Therefore, in the review of the significance the unit has in the operations of any business entity in the manufacturing industry, then factoring the risks entailed in the project that touches on the key department of warehouse and production is noteworthy. In the consequential elements of managing the project, in the review of the facilitations, it is notable there is adequate space facilitated for the project implementation. Space consists of a 10-mile strip in the East of District 4 and is elementary a core basis for the departmental expansion. The consideration of the merchandise to be stored and its capacity is another essential factor and as such, the proposed project observes the future projection of increased production. Thus, the project factors the present need for space and further future with respect to the projected growth of the District 4 operations. In review, there is a core basis for mitigation of key limitations that could impair the success of the project. However, two key challenges emanate as threats to the given challenge of the expansion project. The project risks that manifest include that, the time allocated to the construction processes may not be enough (Hill, 2009). The project is set to be complete within four months, a vision that although achievable may not be as efficient and effective. This is due to the realization that the construction work requires time for inspection and also for drying to achieve the desired strength of the warehouse facility. Moreover, the procedures entailed in fitting the given features such as plumbing, electrification and building the shelves among other services may not be adequately met in the given timeline. Thus, in the review of the project plan. The time factor is a key risk consideration for the success of the project. The second factor of consideration observed as a challenge in this project is the funding. Notably, the company facilitated a $1 million to sustain the project which essentially may not be enough (Hill, 2009). The project budget is projected to be on the minimum, and the construction works will consume the majority of the funds facilitated. Thus, this reflects accordingly that the balance for sustaining the project after its initiation may not adequately meet all the needs; hence, there is a core need to factor the funding procedures as a threat to the project success. Further, in the course of managing the project, the administrative team will need to oversee the eventual move to the new premises. This will facilitate the eventual success of the project as it factors the concerns in the future revenue growth and sustainability of the development in the Trillo Apparel Company. Project Management Techniques Employed The project will be implemented in a batch approach, rather than in phases. The construction of the warehouse is already in effect planned and the contractors undertaking the work are in place. The resources and materials required are secured and as such, the project implementation is in progress (Hill, 2009). Further, in the implementation procedures, also factor a course of monitoring exercises for the project. The control entails consideration on the sectors of project progress review which will be submitted every two weeks. The reporting will be required to give proper details on the progress of the contractors and the project position in its respective areas (Gido& Clements, 2015). These are a critical approach taken in the endeavor to oversee the eventual success of the project. The administration team in place has the task to oversee the course of reporting as well as, maintaining the material supply channels as required for the project. These are core elements in the approaches taken to implement the project. Conclusion Trillo Apparel Company seeks to make an elemental change to its current position of operations in District 4. Consequently, the proposed project that entails expanding the warehouse and production unit in the East is essentially a viable move. The project implementation is in progress, and the plan clearly outlines the procedures expected in the project constructions. Thus, in the review of the planning and the expected implementation techniques, the team charged with managing the project is adequately meeting the set objectives. The set constraints include time and funding that could derail the project progress. However, the current status is evidently in line with the set objectives of the project, and Trillo Apparel Company will achieve the set change in the production and warehouse department. References Gido, J., & Clements, J. P. (2015). Successful project management. Stamford, CT, USA :Cengage Learning, Hill, G. (2009). The complete project management methodology and toolkit. New York: CRC Press. Lewis, J. P. (2007). Fundamentals of project management. New York: American Management Association. Read More