Project Mapping Programme - Case Study Example

Project Mapping Programme By: Professor: Class: University: City: State: Date of submission: Project Mapping Programme Project Integration Management Introduction Effective project management is important for realization of the required results and prevention of risks that could impact the progress negatively. For the presentation of this project, the manager will use the knowledge area presented in PMBOK. The projects name is Project Management Programme (PMP), which is a software tool of ensuring the success of business projects through adequate ensuring the existence of efficiency and improved performance. The development process involve different activities spread across the 7 weeks with exclusion of Sundays; as a result, the project will take about 42 days. The project cost is $38,000. There are established procedures of controlling the risks and ensuring that they do not influence the outcome of the project. After the development of the project and elimination of the possible risks, the procurement will be based on cost reimbursable contract (CRC). Project Charter Project charter is an input document that determines earlier selection process. Project mapping programme (PMP) has pre-defined templates, which offers the project managers the ability of developing the charter. However, the project could attach pre-delivered forms when specified details are required (Collins, 2011, 101). Project Management Plan Managers use project charter to develop project management plan. PMP has a functionality that allows storage of project process assets including the checklists. Scope management Scope planning A scope management plan is important as it keeps project in desired direction. With the workflow capabilities, PMP capabilities enable the creation workflows by the project managers, which is vital of managing the scope of the scope such as acquiring the appropriate approvals. Project development will take a period of 7 weeks exclusion of Sundays, which reflects about 42 days. The actual date to commence on the project is November 1, 2016 at a cost of $38,000. Scope verification PMP workflow functionality involves having issues and the change of the orders permitted. Type of Resource Requirement Human resources Programme review panel Software resources Operating system, social media, platform of development of personal profile, Organization process asset Risk templates, standard project guidelines, information and lessons from previous databases, WBS templates, change and financial control procedures, and the file of the project Materials Stationery, wires, training manuals Equipment Machinery, telecommunications equipment, and office equipment such as photocopiers and phones Time Management Activity sequencing Weeks/ date Task Activity 1 2 3 4 5 6 7 1 Creating programme’s mock-ups 2 Prototype building 3 Alpha-testing 4 Collection of comments from beta-users 5 Releasing of the beta-version 6 Quality Assurance test 7 Creating the blog post Schedule development With the versioning capability of the project, it allows several versions of the project schedule stored until determination, base lining, and approval of the best schedule. The project workflow assists in the facilitation of timetable’s automatic routing to the stakeholders for reviewing, signing off, and approving. Schedule control The programme allows updating of the work plan, which reflects the schedule of the latest, which does not modify the baseline of the project. Therefore, each participating user maintains a history of complete audit in the management of change from initiation to closure. Cost management Cost estimating No. Activity Cost 1. Creating programme’s mock-ups $8,000 2. Prototype building $5,000 3. Alpha-testing $4,000 4. Collection of comments from beta-users $3,000 5. Releasing of the beta-version $4,000 6. Quality Assurance test $6,000 7. Programme testing $8,000 Programme Total $38,000 Cost control The project managers tend to identify the cost of the project through key performance indicators and numeric scoring. With the programme, the spotlight indicators are displayed on screen while financial information embedded with the KPIs, which assist the managers drilling into the real cost of the issue (Holland et al., 2004, 72). In addition, the programme is also supporting in the Earned Value Management and forecast generation. Quality Management activity Quality issue Measure of control Building prototype Higher cost of maintenance and support Frequent auditing of the project progress Programme testing Dissatisfaction of the client Measuring the deliverable quality against the project’s established performance measures Alpha testing and Programme release Missed project deadlines and overstretched budget Establishing criteria for ensuring completeness and correctness of the project Human Resource Management Human Resource Planning The role of staffing management plan is to indication the required sets of skills and people to the achievement of desired results. The programme offers various ways of completing a staff management plan: at the project or task level through assigning people roles, materials, and equipment. The project level involves provision of the defining the required assets without definition of set of project task (Fewings, 2013, 99). The programme team template repository assist in the provision of pre-configured resources with a set of employees used for the same project earlier. The repository function could provide records meant for staffing management plan from the project of the organization, which could be used as foundation for future projects. Acquire and Develop Project team Teams Roles Finance Budgeting and forecasting; reporting financial matters; and providing vital information for project management (Project Management Institute, 2004, 192) I.T Project design to meet the client needs; ensuring compatibility of the software with organizational systems; project adjustment to meet the required changes; tracking and keeping vital information of the programme Legal Overseeing project contractual activities; providing legal advice; adequate development of copyright issues; handling legal matters in courts should there be any Marketing Recommendation on programme area that require adjustment, monitoring the market trends and software in place; analysis on how the software will assist the organization Public Relations Creation of software buzz to increase the level of awareness; having in place mechanism that ensure the programme meet the desired public image, developing mechanism of developing project activities; developing communication objectives; ensure proper relationship between the project manager and the organization Project Manager Overseeing the project activities; planning, scope definition, and activity sequencing of the project; developing project schedules; estimation of required resources, cost, and time; and analyzing the scale and portability of the project; ensuring project quality The organization Granting the required resources; adequate corporation within the project manager; notifying the authority regarding the project; availing the required human resources; and offering adequate time for project development Communication Communication planning Project communication is vital for success (Project Management Institute, 2004, 115). The programme enables identification and storing of stakeholders’ identities, their roles, and signatory to the deliverables of the project by the project manager. In addition, the programme has the ability of storing communication plan template and past plans for expedition of plans for communicating new projects. There is presentation of the project-based information through online of workflow driven status reports. Performance reporting The programme allows project manager to perform performance reporting to the stakeholders of the project based on the established workflow during communication planning. Manage stakeholders PMP provides the managers with separate meaning of the project stakeholders and the delivery team of the project. The managers inform the team members through workflow notifications and overall performance of the project delivery (Maylor, 2010, 172). Risk management Risk management planning The programme has the ability of facilitating risk management planning using the project’s templates and standardized plans. Additionally, it can store risk management strategies against the projects with the deliverable functionality used in defining workflow, involvement of the stakeholders, and the required signoffs. Risk identification and Response Planning Programme risks Responses New problems from unproven technologies Training and knowledge on the programme is vital as improper use of the technology leads to project failure Technical application and architectural system Inclusion of the experts by the project team understanding architectural and capability to make adequate design choices Complex user and functional requirements Developing a tutorial/help icon to assist the project users Low user and partner expectation on performance Consideration of benchmarks and threshold testing throughout the development of the project for the work products to move in the right direction Poor balance between the needs of the project management and customers expectations Efficient execution and of the project and striking the balance between the needs of the developers and expectations of the customers Risk Monitoring and Control During the implementation, the managers could configure and use risk status report as part of the communication plan. Additionally, the managers monitor the risks as part of the overall management while providing each team member with the ability to log on the issue. Procurement Plan Purchases and Acquisitions Project procurement will be based on contract: cost reimbursable contract (CRC). Such type of contract involves reimbursing the seller for the completed work with inclusion of fee as profit. Since the requirements are clear, the project will not experience scope creep as a drawback (Usmani, 2016). This type of contract has four components: cost plus free contract (CPFF), cost plus award fee (CPAF), cost plus percentage of cost (CPPC), and cost plus incentive fee contract (CPIF). For the project, contract will be based on CPIF, which involves reimbursing the seller the total project cost with incentives based on the agreed formula. Conclusion Project Mapping Programme (PMP) is a software programme that aims to improve on project management through various cost reduction and efficient and effective management statement strategies. The development will take about 7 weeks, which represents 42 days considering there are no project activities that will take place on Sundays. The project cost is $38,000. There are several quality measure control and risk management activities in place to ensure achievement of the outlined objectives. Considering the complexity of the programme, it will require human resources of diversified professional backgrounds for smooth flow of the project through the implementation. The procurement will be based on cost reimbursable contract (CRC). References Collins, R. J. (2011). Project management. New York: Nova Science Publishers. Fewings, P. (2013). Construction project management: An integrated approach. Abingdon, Oxon: Routledge. Holland, Brian, Holland, Lynda, Davies, & Jenny. (2004). An investigation into the concept of mind mapping and the use of mind mapping software to support and improve student academic performance. University of Wolverhampton. Maylor, H. (2010). Project management. Harlow, England: Financial Times Prentice Hall. Oracle. (2016). Oracle Projects: PMBOK Oracle Mapping. Retrieved October 9, 2016, from http://www.oracle.com/us/products/applications/057010.pdf Project Management Institute. (2004). A guide to the project management body of knowledge (PMBOK guide). Newtown Square, PA: Author. Project Management Institute. (2007). Construction extension to the PMBOK guide. Newtown Square, PA: Author. Project Management Institute. (2013). A guide to the project management body of knowledge (PMBOK® guide). Usmani, F. (2016). Types of Procurement Contracts used in Project Management. Retrieved October 11, 2016, from https://pmstudycircle.com/2013/12/typesof- procurement-contracts-used-in-project-management/ Woodside, A. G., & Pattinson, H. (2007). Innovation and diffusion of software technology: Mapping strategies. Oxford: Elsevier. Read More