Staff Self-Service System - Report Example

Topic Research Report On Staff Self-Service System Abstract The way used by an organization in improving its management information system comes in many different stage preparations, needs analysis, design, selection, implementation and management. Regardless of the weight required to better the information system an organization can monitor this standard process to see to it that it is well-researched and serves the solution required. As many people know, it involves all aspects of collecting, storing, tracking, fighting and using information within a venture brings to latest technologies, spread computing and attending services to the large companies and the east section is normally ready for the coming up with and supporting of all the inside job systems that hold into their daily formulas and dealings. The report recording of a communication system is an important tool of checking the creation, operations and program processes. At the similar time recording should be referred to as one of the products of the systems life cycle development. This paper attempts to analyze staff self-service system that allows the workers will monitor and control their progresses at the ABC Corporation. Table of Contents Abstract Error: Reference source not found List of figures ………………………………………………………………………………....2 1.0 Introduction Error: Reference source not found 1.1 Background Error: Reference source not found 2.0 Documentation………………………………………….……………………………... 5 3.0 Memo Error: Reference source not found1 4.0 Conclusion Error: Reference source not found2 1.0 Introduction 1.1 Background The system recorded report is a very important part of the performance of a program, the reason of which is to pass information the project and system communication to all the willing parties, from donors, operators, creators/professionals and all through to the leaders of the cooperation where the new system will be used. Although there are similarities between the project recording and the information system recording, it is important to differentiate between them, even if in the beginning it was part of the just removed system. In the information system recording as well, one can refer to the two classification criteria, namely the stages performed for its developing and the categories of persons that request or that has to receive information on the development stage. Project at ABC employs around 4100 people and provides the leading best technologies for distributed computing and consulting services to its leaders in addition it is in charge of the creation and supports of the inside related systems that work together according to everyday progresses. Because of the wide developments in the world today there has been need for organizations to develop up to date systems which make them easier to deal with the masses of clients and customers who visit them each day it was for this same reason that ABC decided to come up with the Staff Self-service system which would provide capability for all its staff to maintain their own details regarding their identity ,contacts and keep track of their savings with the superannuation and the unions in the corporation. 2.0 Case Study Decomposition diagram: A decomposition diagram also known as the hierarchy chart shows the flow of action that the system follows in making sure it is effective to the user and meets all user requirements The above represents the decomposition diagram which in system designs is used to represent the flow of event and show how the program will work to the clients in order for them to identify if the system is effective in terms of meeting their need before the programmers are assigned the task to continue with them in this system it is divide into three subsystems which included the employee report system; where the new employee would login and he/she puts in her details like new profile, employee profile change in case they want to change their profile and add new things, submit employee status change where if there were any changes done in the corporation regarding to staff would be saved and updated, employees telephone listing where the employee would leave their contacts and incase of the administration going through papers or a lot of task when they want the person they just go to the system and get all the details they need. The second subsystem is the staffing record report here the record of work and performance is recorded to know if the company is progressing or lagging behind the recording was monitored in weeks months and years the third subsystem is the superannuation report in this it starts where the worker/employee pays/submits superannuation money, this involves the worker paying some of the salary to the fund which later comes to help them, submitting union money which they keep as an investment for the future. It involves requesting union participation, submit and request union contribution reports. In the Current system of the corporation there is a lot of manual work which involves Human Resource managers filling out forms and giving out of data and receive results after a long time leading in time wastage since it takes some days between the time the employee gives out the forms and the time it will be updated on the site. The delays brought about by this system included: employees not being unable to fast trace other workers, company parcels and mails were sent to a different addressed, payments through cheques were unable to be delivered. This will all be solved by the new system. An progress data flow diagram: Primitive DFD: Some event processes on the system diagram may need to be expanded into a primitive DFD to reveal more detail. Primitive DFD brings out a detailed processing requirement for an event. Primitive DFD models several preferred processes for the work process. Superannuation Sub System: In this subsystem the employee shows how he gets to communicate the order and submit his/her information to the system. Time is mostly the main actor, most of the staff members make sure they contribute some of their money to this fund and immediately it is saved in the database. This sub system keeps the record of the payments and generates an activity for payroll; it also provides the participants with a participation and contribution reports and generates them when requested to do so. The (UML) is a collection made from design conventions that are placed to explain or shows an installed system in terms of tools the UML doesn’t have a specific technique of coming up with programs only a small rate is now largely accepted as the main tool for modeling. Includes: Class diagram notation Activity diagram notation System sequence diagram notation Example; 3.0 Memo: ABC CORPORATION MEMORANDUM To: Mr. Paul Smyth From: Date: Subject : description of a proposed system Important traits in communication systems represented lead to their creation, together with that of the main recording report. As an outcome, the way to come up with a system from the view of IT project development, responsibilities, material gathered and also from the view of need of the recording change to make sure there is success in a development project. The Integrated Monitoring and Document Information System (IMDIS) is a web based roaming system created and ran by the Information Support detail of the Department of Economic and Social Affairs in togetherness with the follow ups and checking Section (MIS), Office of Inside Oversight service it works similarly as the staff self-service system proposed for the ABC Corporation it’s just that this IMDIS is not ran by the staff individually but the functions are the same. IMDIS was formed in 2002 and has been used to monitor the architect made of engineering. All programs in relation to Human Resource, includes staff Information, Time, presence, and Payments. Advantages It was advantageous since it was monitored and operated by administrators making it less risky as compared to the SSSS. Since the SSSS is at a high risk because it can get infected by a malicious party, the IMDIS comes with covers. Here all the clients like in ABC Corporation wanted to see an improvement if not a new system which would deal with the staff and save them time unlike the one they are using currently which takes time before it uploads any updates. IMDIS deals direct with the client and staff but are controlled by professional staff that monitor the progress and also keep away malicious or uninvited items and people. So the people saw the need and pledged. To work with an organization like this is a privilege and this program is invited to the system administrators it helps people monitor their progress at work place at the same time enjoying their right to privacy. Last but not least, this software is simple and intuitive to use, and it user-friendly as well. Signature, Name 4.0 Sample website 5.0 Conclusion The coming up of the information system recording is a very hard complicated issue, both from the eyes of the tools used should add the time when it should be drawn up, but also from the view of the running of the managers with achieving this result. A system may share the luck of the well-known cathedral Sagrada Familia for which, as Gaudi's project writing is unfinished; other developers' attempt to finish it and face the discomfort or the refusal of its "users". One could take a rather a hefty time arguing on the system literature, and such an issue will probably never be completely solved, as there are several issues to be considered, among which, the most needed is the human factor, since it represents the part that has the greatest influence. One is open to reach the issue of the quality of the writing, of the modernized means used for its architect’s and renewals, of its part in assessing the class of the developed programs, but one at the end seems to have no change. . This system would come up with the power of each employee to maintain his / her own information in regard to address and contacts, superannuation payments and union payments. Read More