Auto Supplys New Information System Project's Risks - Assignment Example

Assessment Item 2 Project Planning Report 2 Subject Number: ISIT946 / ISIT446 Subject Name: Project and Change Management Student Number: Student Name: Tutorial Day: Tutorial Time: Tutor: Due Date: Date Submitted: Requirement 1: Client Priorities From the given information, it is clear that the client’s highest priorities are the cost and scope. The cost of the project is given the highest priority followed by the scope. According to the client’s representative information, the manager should use a specified amount of money ($250,000) for human resource and the remaining $250 for other resources. The project manager should not higher two resources for one task, should cut costs by eliminating resources that are not still in use, should not over allocate resources, should allocate resources on a periodic basis and should use the specified amount of money for the resources irrespective of the company’s policy that both allocated and unallocated resources should be paid. The project manager is also informed that he should not use overtime which means that the cost of working overtime is already eliminated. Requirement 2 : Auto supply’s New Information System Project's Risks The project may not find the right skills at the right time. According to the client’s representative information, the project manager should only hire resources when needed and during a specific period. They are also to be hired on a periodic basis. There are very high chances of not getting the required skills during specific periods as instructed by the client. The scope of the project can also be changed without the project manager’s knowledge. This is because of the role the project manager has been given. According to the client’s representative’s information, the project manager has no other role except the ones assigned and the ones he will be assigned later (Turner 1999 pp.209). Requirement 3 : Client’s Assumptions Assumes the budget will be enough and that one task can be handled by one resource. There are some tasks that may need more than one resource for efficient production of results. The client assumes that the resource allocation in this manner will be beneficial in terms of cost reduction. The project progress may be affected by such assumptions. The client also assumes that the allocated budget will be enough. It is necessary to identify the resources needed, their availability, the rates and plan before allocating any budget. An average range of what budget should be used but not a fixed amount which limits the allocation of resources. This may affect the progress of the implementation process and quality of the project. Every project has objectives and aims to meet. These require identified resources and equipments that will help achieve the aims. If the amount of money required for allocation of resources is fixed, there are high chances of not getting necessary resources hence poor results (not achieving the targets of the project). Requirement 4: Client's Constraints The client restricts addition and removal of resources on periodic basis. The client assumes that no other resources may be needed in between periods. In project management, the need for a specific resource may arise in between that was not planned for. Waiting for the period to end for addition of a resource may compromise the progress of the project and even its implementation. It is important to be flexible in planning to give room for resources left out during planning. Resource limitation is very risky in project management as it does not give the project the necessary resources for its completion. Restriction on the budget is also very risky. As noted earlier on the assumptions, budget restriction leads to insufficient allocation of resources or inappropriate allocation hence poor management and poor results. The resources should first be identified and amount to be used approximated after planning on what resources are needed, what areas they are needed in, when they will be needed and for how long they will be needed. Requirement 5 Task Level Responsibility Chart (Turner 1999 pp. 133-136) Project: Project Client: IS Project Manager: Task WBS NDC PM MM SSA JSA P HA SSE1 SSE2 Period 1 Identify and hire project team members X 1.1 Define organisational objective X 1.2 Develop a plan for collecting information X 1.3 Implement the data gathering plan X 1.4 Interpret and report findings X Period 2 1.5 Determine the level of training required X 2.1 Perform initial screening of applicant pool X 2.2 Interview potential candidates X 2.3 Establish system protocols X 4.1 Create internet/email usage policy X Period 3 6.1 Create a bid package X 3.1 Gather required information from the consultants X 3.2 Negotiate and close contract X 3.3 Create a pilot test group X Period 4 6.2 Develop implementation plan X 4.2 Develop test plan X 4.3 Develop risk assessment X Period 5 4.4 Configure system for Internet access X 5.1 Configure software X 5.2 Develop training manual X Period 6 6.3 Test software X 5.3 Identify necessary hardware X 5.4 Purchase materials required for project X 6.4 Sign contracts for office connectivity X Period 7 6.5 Schedule installation of the below items X 6.6 Install beta cable X 6.7 Install beta hardware X 6.8 Install beta server software X 6.9 Project Management Period 7 X Period 8 8.7 Install beta client software X 6.10 Install beta security system X 6.11 Deploy the software for the test group X 6.12 Train the Beta Test Group X Period 9 6.13 Monitor the pilot group and system X 6.14 Beta test group post-mortem evaluation X 6.15 Debug and reconfigure system X 6.16 Install cable X Period 10 6.17 Install Hardware X 6.18 Install Server Software X 6.19 Test Cable X 6.20 Test Hardware X Period 11 6.21 Install Client Software X 6.22 Install Security System X 6,23 Deploy the software for the company X 6.24 Test Server Software X 6.25 Test Client Software X 6.26 Test Security System X Period 12 6.27 Train All Users X 6.28 Monitor users X 6.29 Post implementation evaluation X 7.1 Finalise system documentation X The numbers representing the period task descriptions are given in A12 document. Initials representing the Generic Resources Descriptions are given in the appendix Requirement 6 The resources have been added to the A2.MPP file. Requirements 7 Working Hours = 8.00am to 5.00pm (8 hrs/day) Period 1 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 1.1 MIS Manager 2 0 $240.00/hr $3840.00 $0 $3840.00 0% 1.2 MIS Manager 1 0 $240.00/hr $1920.00 $0 $1920.00 0% 1.3 MIS Manager 1 0 $240.00/hr $1920.00 $0 $1920.00 0% 1.4 MIS Manager 1 0 $240.00/hr $1920.00 $0 $1920.00 0% 1.5 MIS Manager 4 0 $240.00/hr $7680.00 $0 $7680.00 0% Key Period 1- 1.1 Identify and hire project team members 1.2 Define organisational objective 1.3 Develop a plan for collecting information 1.4 Implement the data gathering plan 1.5 Interpret and report findings Period 2 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 2.1 Sr. Systems Analyst 2 0 $200.00/hr $3200.00 $ 0 $3200.00 0% 2.2 Sr. Systems Analyst 4 2 $200.00/hr $6400.00 $3200.00 $9600.00 33.33% 2.3 Sr. Systems Analyst 4 0 $200.00/hr $6400.00 $0 $6400.00 0% 4.1 Sr. Systems Analyst 0.5 0.5 $200.00/hr $800.00 $800.00 $1600.00 50% 6.1 MIS Manager 10 4 $240.00/hr $19200.00 $7680.00 $26880.00 28.57% Key 2.1 Determine the level of training required 2.2 Perform initial screening of applicant pool 2.3 Interview potential candidates 4.1 Establish system protocols 6.1 Create internet/email usage policy Period 3 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 3.1 Sr. Systems Analyst 4 0 $200.00/hr $6400.00 $0 $6400.00 0% 3.2 Sr. Systems Analyst 5 2 $200.00/hr $8000.00 $3200.00 $11200.00 28.57% 3.3 Project Manager 5 2 $220.00/hr $8800.00 $3520.00 $12320.00 28.57% 6.2 Project Manager 1 0 $220.00/hr $1760.00/hr $0 $1760.00/hr 0% Key 3.1 Create a bid package 3.2 Gather required information from the consultants 3.3 Negotiate and close contract 6.2 Create a pilot test group Period 4 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 4.2 MIS Manager 1 0 $200.00/hr $1600.00 $ 0 $1600.00 0% 4.3 Project Manager 1 0 $220.00/hr $17600.00 $ 0 $17600.00 0% 4.4 Project Manager 2 0 $220.00/hr $35200.00 $ 0 $35200.00 0% Key 4.2 Develop implementation plan 4.3 Develop risk assessment 4.4 Develop test plan Period 5 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 5.1 Network Design Consultant 5 2 $400.00/hr $16000.00 $6400.00 $22400.00 28.57% 5.2 Systems Software Engineer Analyst-1 11 5 $80.00/hr $7040.00 $9600.00 $166400.00 31,25% 6.3 Systems Software Engineer-2 15 6 $80.00/hr $9600.00 $3840.00 $13440.00 28.57% Key: 5.1 Configure system for Internet access 5.2 Configure software 6.3 Develop training manual Period 6 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 5.3 Programmer 3 2 $60.00/hr $1440.00 $960.00 $2400.00 40% 5.4 Hardware Analyst 3 0 $100.00/hr $2400.00 $0 $2400.00 0% 6.4 Project Manager 8 2 $220.00/hr $14080.00 $3520.00 $17600.00 20% 6.5 Network Design Consultant 5 0 $400.00/hr $16000.00 $0 $16000.00 0% Key: 5.3 Test software 5.4 Identify necessary hardware 6.4 Purchase materials required for project 6.5 Sign contracts for office connectivity Period 7 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 6.6 Systems Software Engineer Analyst-1 0.5 0.5 $80.00/hr $320.00 $0 $320.00 50% 6.7 Systems Software Engineer Analyst-2 1 0 $80.00/hr $640.00 $0 $640.00 0% 6.8 Hardware Analyst 3 2 $100.00/hr $2400.00 $1600.00 $4000.00 40% 6.9 Systems Software Engineer Analyst-1 2 0 $80.00/hr 0% Key: 6.6 Schedule installation of the below items 6.7 Install beta cable 6.8 Install beta hardware 6.9 Install beta server software Period 8 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 6.10 Systems Software Engineer Analyst-2 1 0 $80.00/hr $640.00 $0 $640.00 0% 6.11 Systems Software Engineer Analyst-1 2 2 $80.00/hr $1280.00 $1280.00 $2560.00 50% 6.12 Systems Software Engineer Analyst-2 1 0 $80.00/hr $640.00 $0 $640.00 0% 6.13 Systems Software Engineer Analyst-1 2 0 $80.00/hr $1280.00 $0 $1280.00 0% 6.10 Install beta client software 6.11 Install beta security system 6.12 Deploy the software for the test group 6.13 Train the Beta Test Group Period 9 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 6.10 Jr. Systems Analyst 10 4 $120.00/hr $9600.00 $3840.00 $13440.00 28.57% 6.14 Jr. Systems Analyst 2 2 $120.00/hr $1920.00 $1920.00 $3840.00 50% 6.15 Programmer 2 0 $60.00/hr $960.00 $ 0 $960.00 0% 6.17 Systems Software Engineer Analyst-2 2 0 $80.00/hr $1280.00 $ 0 $1280.00 0% Key: 6.14 Monitor the pilot group and system 6.15 Beta test group post-mortem evaluation 6.16 Debug and reconfigure system 6.17 Install cable Period 10 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 6.18 Hardware Analyst 3 0 $100.00/hr $2400.00 $ 0 $2400.00 0% 6.19 Systems Software Engineer Analyst-1 3 2 $80.00/hr $1920.00 $1280.00 $3200.00 40% 6.20 Programmer 3 2 $60.00/hr $1020.00 $960.00 $19980.00 40% 6.21 Hardware Analyst 2 0 $100.00/hr $ 0 0% Key: 6.18 Install Hardware 6.19 Install Server Software 6.20 Test Cable 6.21 Test Hardware Period 11 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 6.22 Systems Software Engineer Analyst-1 3 0 $100.00/hr $1920.00 $ 0 $1920.00 0% 6.23 Systems Software Engineer Analyst-1 3 2 $80.00/hr $1920.00 $1280.00 $3200.00 40% 6.24 Systems Software Engineer Analyst-2 3 0 $80.00/hr $1920.00 $ 0 $1920.00 0% 6.25 Programmer 3 0 $100.00/hr $2400.00 $ 0 $2400.00 0% 6.26 Programmer 3 2 $60.00/hr $1020.00 $960.00 $19980.00 40% 6.27 Programmer 2 0 $60.00/hr $960.00 $ 0 $960.00 0% Key: 6.22 Install Client Software 6.23 Install Security System 6.24 Deploy the software for the company 6.25 Test Server Software 6.26 Test Client Software 6.27 Test Security System Period 12 Task Resource Working Days Non-working Days Std. Rate Allocated Costs Unallocated Costs Total Cost Unallocated dates % 6.28 Sr. Systems Analyst 3 0 $200.00/hr $ 0 0% 6.29 Jr. Systems Analyst 3 1 $120.00/hr $2880.00 $960.00 $3840.00 25% 7.1 Project Manager 2 0 $220.00/hr $3520.00 $ 0 $3520.00 0% 7.2 Project Manager 10 4 $220.00/hr $17600.00 $7040.00 $24640.00 28.57% Key: 6.28 Train All Users 6.29 Monitor users 7.1 Post implementation evaluation 7.2 Finalise system documentation Requirement 8 Unallocated Resources, Unallocated Resources Dates and their Percentages The percentages have been given in the above tables (Requirement 7 tables). Period 1has no resource unallocated for. Period 2 Sr. Systems Analyst: Perform initial screening of applicant pool (18th and 19th Oct 2009) Establish system protocols (14th -14th Oct) MIS Manager: Create internet/email usage policy (16th Oct-19th Oct, 2009) Period 3 Sr. Systems Analyst: Gather required information from the consultants (SSA) 4th -5th Nov, 2009) Project Manager: Negotiate and close contract (11th-12th Nov, 2009) Period 4: None Period 5 Network Design Consultant: Configure system for Internet access (24th and 25th Nov, 2009) Systems Software Engineer 1: Configure software (6th-10th Dec) Systems Software Engineer 2: Develop training manual (4th -9th Dec) Period 6 Programmer: Test software (14th-15th Dec, 2009) Project Manager: Purchase materials required for project (29th- 30th Dec, 2009) Period 7 Systems Software Engineer 1: Schedule installation of the below items (31st Dec-31st Dec-2009) Hardware Analyst: Install beta hardware (4th- 5th Jan, 2010) Period 8 Systems Software Engineer 2: Install beta security system (10th-11th Jan, 2010) Period 9 Jr. Systems Analyst: Monitor the pilot group and system (25th-28th Jan, 2010) Beta test group post-mortem evaluation (31st Jan-1st Feb, 2010) Period 10 Systems Software Engineer 2: Install Server Software (11th-12th Oct, 2009) Programmer: Test Cable (4th- 5th Oct 2009) Period 11 Systems Software Engineer 1: Install Security System (19th-20th Oct, 2009) Programmer: Test Client Software (P) 3-2 (16th -20th Oct 2009) Period 12 Jr. Systems Analyst: Monitoring users (3rd Nov, 2009). Project Manager: Finalise system documentation (10th Dec-23rd Dec, 2009) References Turner J. R, 1999, The Handbook of Project Based Management: Managing Project Organisation, 2nd ed., McGraw-Hill Publishing Co., Maidenhead, Berkshire, England. Appendix Resource Name Initials Max. Units Std. Rate Ovt. Rate Network Design Consultant NDC 100% $400.00/hr $400.00/hr Project Manager PM 100% $220.00/hr $220.00/hr MIS Manager MM 100% $240.00/hr $240.00/hr Sr. Systems Analyst SSA 100% $200.00/hr $300.00/hr Jr. Systems Analyst JSA 100% $120.00/hr $180.00/hr Programmer P 100% $60.00/hr $90.00/hr Hardware Analyst HA 100% $100.00/hr $150.00/hr Systems Software Engineer SSE 100% $80.00/hr $120.00/hr Building Maintenance BM 100% $40.00/hr $60.00/hr Read More