How to Save Project Save Miner from the Failure - Case Study Example

PROJECT MANAGEMENT Introduction I am the project manager of the Project Save Miner that is initiated after the problems happened with the project Miner by Cold Stone Minerals. Initially the project minor was lead by the Alfred and his team. Now company Director has appointed me as a new project manager for this project. Here my basic aim is to save the project from the failure and give it new life. This report will identify main problems, risk and steps that we will take to complete this project successfully. 1-Current Situation In this section I will outline the main hurdles and problem that project is currently facing and main hurdles in its way for its successful completion. The biggest and main problem we are facing now is the very close deadline of this project that will be expired after one month. After this, we will declare the project a failure and ask for their project contract investment that is £1,300,000 back from SNE Heavy Equipment. So the main problem is short deadline of the project. In this situation we have to complete the whole task within one month that includes the overall system troubleshooting and minerals detection accuracy. The next main issue we are facing is regarding the failure of the system to find a vein; none of the 12 identified so far had turned other than sludge and sand. This was costing SNE Heavy Equipment thousands of dollars a day as the invoicing can only be done on successful discovery of the minerals. Cold Stone Minerals are unhappy, as months have gone by with the drill crew mining in the wrong places. So here we have the basic problem regarding the algorithm inefficiency regarding the detection of the accurate place for drilling. Here we are also facing the problem regarding the team’s inability to fix the problems. They were working for the last 7 months straight in Aberness trying to get the project back on track. But till now no big success can be achieved. Here I have also accessed that we also have no further budget available for this project, company director has committed to invest in this project if I would be able to successfully influence the situation. So overall conclusion of the whole discussion regarding the current situation, we have less time, budget and resources for the successful completion of this project. We are also facing the problem regarding the lack of technical capabilities regarding the fixation of the over problems of the inaccurate results. We are facing the risk of the project failure, if these happen then Cold Stone Minerals will declare the failure of project ask for the repay of £1,300,000 from SNE Heavy Equipment. Here we have really very critical situation regarding the on time project completion and results accuracy. We are also facing the less enthusiastic feeling from the project technical (developer) team. So the project is in a really critical condition now. 2-Project Organization Now I will present the structure chart and a communication, responsibility matrix that will show the relationships between the parties for the project "Save Miner". Structure chart Below is the structure chart of the "Save Miner" project. Here I will outline the main project step and events. Technical out sourcing development Expertise Figure 1:- Structure Chart Responsibility Matrix This section is about the responsibility matrix of the Save Miner" project, here I will outline the main project task and the personal responsible for there management. TASK Responsible Member(s) Timeframe Complete By Date Notes Project management Name Throughout the project 1-5-2009 I will manage the whole project Accounts Alex Throughout the project 1-5-2009 All budget related tasks Analyses of current system failure Harrison 4 days 1-4-2009 To fin out where the problem lies Algorithm re-designing Alexander team (4 members) 6 days 11-4-2009 To make the results accurate Software coding Smith team (6 Members) 12 days 23-4-2009 New system development Filed testing Allen 2 days 25-4-2009 Checking for correct results Results assessment Hassane 2 days 27-4-2009 Ensuring the proper system working Technical support Max Throughout the project --------------- For any complexity of the system System deployment Smith team (6 Members) 3 days 30-4-2009 Implementing the system in filed Feed back Hassane 1 days 1-5-2009 Taking system efficiency results. 3-Fact Finding Session In this section I will present the detailed analysis of the leadership skills that I need for the better project management and execution. Here we need to conduct a meeting with Alfred and his team, to gather as much information as we need for main problem assessment. As we know that the project risk management looks for to anticipate and deal with doubts that intimidate the objectives and schedule of a project. The risks can comprise problems of parts quality and material; stoppages in delivery of adequate resources to assemble project requirements; budgetary and workers transforms; and, imperfect research or knowledge of the project manager. These risks guide speedily to holdup in release dates and financial plan overages that would be able to harshly weaken assurance in the development and in the project manager (Martin et al, 2004). I need to deal with the conflict through the conflict resolution skills: supporting in declaration of some project disputes consequently that the project group associates all sense fraction of the procedure and desire to continue concerned in the project. I will try to access the main dispute among the team members or on some technical problem, so that we can handle that problem for the better project management. I will also require the effective negotiation skills those are also important for project manager in such critical situation. Through this we will be able to facilitate in the upholding associations by people who are concerned in the project. Here I will require work out methodical approaches of project management that are well-organized, decrease project risks, and are elastic and helpful of the individual conditions of more risky projects. By applying the above given skills I will try to discover the main problem regarding the effective project management and administration. In the meeting with Alfred and his team I will try to discover the main hidden facts behind the system development. I will take them in confidence and try to catch the main problems that are behind the better project execution and management. In this way I will be able to find out that if the project hurdles are due to some technical problem or due to some lack of expertises. By this technique I will make the decision regarding the recruitment of new team members or some outsourcing to handle the project. 4-Project Initiation Document EXECUTIVE SUMMARY In this report I will present the main project information regarding the “Project Save Miner” that is initiated after the problems happened with the project Miner by Cold Stone Minerals. Initially the project Miner was directed by the Alfred and his team. Now I will further direct the whole project. Project title Project Save Miner Project Sponsor Cold Stone Minerals Project Manager Name (Your name) Project Time-Frame 30 days (I month) PROJECT PURPOSE The main purpose of this project is to save to project from the failure. Now the project Miner is in really critical condition. Our organization has the danger of the project failure, for this purpose the director has appointed me as the new project manager. I have main purpose to make this project a success and deployment of this project on time to save the organization form the project failure and project amount re-pay. PROJECT BENEFITS AND SUCCESS CRITERIA The biggest benefit of this project is to save the reputation of our organization. The failure of this project will affect our market value and faith of customer that are associated with us. Next biggest advantage is to save our organization from a very huge investment collapse. This project will also benefit the Cold Stone Minerals for there filed works. By this there trust on our solution will enhance and we would have better projects in future. PROJECT SCOPE This project is going to save the previously running project of Miner. This project will also enhance the company’s market values and client’s interest. No. Project Phases Description Start Date Finish Date Cost for T&M (In £) 1 Requirements analysis 1-4-2009 2-4-2009 200 2 Design analysis 2-4-2009 3-4-2009 250 3 Analyses of current system failure 3-4-2009 4-4-2009 500 4 Algorithm re-designing 4-4-2009 11-4-2009 7000 5 Software coding 11-4-2009 23-4-2009 1000 6 Filed testing 23-4-2009 25-4-2009 1000 7 Results assessment 25-4-2009 27-4-2009 300 8 System deployment 27-4-2009 30-4-2009 400 9 Technical support 1-4-2009 1-5-2009 2000 10 Feed back 30-4-2009 1-5-2009 100 PROJECT CONSTRAINTS As I have earlier mentioned that the biggest and main constraints on this project is project is regarding the availability of enough time for the better project development. Here we have only one working month. There is also danger of the project failure due to completion of the overall allocated time constraint from the customer. After that they will declare the project failure and will also demand for their money back. So we have really critical situation in this scenario. Here another problem is regarding the availability of budget. The main allocated budget for this project is finished and new allocation will depend on my assessment and success perditions regarding this project. We also have the problem regarding the technical handling of this project. Here we are facing the main problem of the un-ability of development team to discover and fix the main problem in the project effective working. So these are few main constraints regarding this project. PROJECT RISKS Now I will outline the main risk regarding project risk. Now my aim is to discover all the risks for the “project Save Miner”. The basic aim of this section is the identification of risks and estimation of likelihood and impact. No. Risk Area TCQ analysis Likelihood Impact Risk Owner 1 Time Less High High Project manager 2 Budget No Budget High High Project manager 3 Technical Technology that not well known to development team Medium High Development team 4 Development More critical to change/ algorithm transformation is difficult Medium High Development team 5 Assessment Difference between filed and lab tests Low Medium Development team 6 Expertise Less knowledge to handle and fix the problem Medium Medium Development team Conclusion As concluding the whole discussion I have found out the main project scope, problem, hazards, and other problem that are faced by the project of the “Save Miner”. I have tried to discover and find the main points in the whole project development and evolution. We can make this project a success by following the main effective project management guidelines. References 1. Martin, Paula K. and Bruce C. Chadbourne. (2004). The Professional Guide to Risk Assessment: The MTA Step-by-Step Method. Cincinnati, OH: Martin Training Association. 2. Connley, Warren, Adrian Rad, and Stephen Botzum. (2004). "Integrated Risk Management within NASA Programs/Projects", In Space Systems Engineering and Risk Management, Manhattan Beach, CA. 3. Chapman, C. and Ward, S. (2003). Project Risk Management: Processes Techniques and Insights. 2nd edition, Wiley and Sons. 4. Project Management Institute. (2004). A guide to the project management body of knowledge (PMBOK guide) (3rd ed.). Newton Square, Pennsylvania: PMI. 5. Mary Bellis, Marketing Plan for the Independent Inventor, source: www.About.com, retrieved on 15-03-2009. Read More