Restructure of an Organization - Assignment Example

Restructure of an Organization al Affiliation Introduction Leaders in an organization may find it necessary to change the organizational structure for a number of reasons such as; addressing budgetary factors, increasing effectiveness of the organization, reducing operational costs, introduction of new programs and changing priorities in unit production. Organizational change is one of the most difficult ideologies since it is met with internal and external resistance in the organization. The staff normally resists any changes within the organization especially if the working conditions are favorable. Decreasing the labor force in an organization is a serious case since no employee will volunteer in any way towards this exercise. The management has to determine and evaluate the performance of each employee which is difficult. Decreasing the labor force also demotivates the remaining work force which may result in poor performance and the management has to assure the remaining employees of a long term relationship and motivate them. This article will cover the strategies of reducing the workforce and include other changes that can be adopted to improve the overall performance of the organization (University of Washington n.d) Analysis We have to bear in mind the laws governing employment termination, treat the employees fairly, preserve and protect the employee’s dignity, make the reasons for termination confidential and handle the termination process professionally. We can adopt various strategies to measure the performance of the employees in order to know which employees should be terminated. The first measure is to determine the quantity in terms of units produced by the employee in case of a production industry which can be quantified. The other factor to be considered is the quality of the goods produced or the services offered. Quality can be determined by complaints received from customers, the output that has to be redone and the quantity of work rejected. Timeliness should be considered in terms of the speed of completion of activities. We should also evaluate the cases of delays of an employee in completing the tasks assigned and in the case of a manufacturing industry, determine the number of units produced per hour (Hakala 2008). We should as well consider the cost-effectiveness of each employee. This will determine the responsibility of each employee in terms of cost control over the organizational spending. This should also include misuse of organizational resources such as using organizational vehicles for personal convenience. We should evaluate absenteeism of each employee and consider if the absenteeism is due to unavoidable circumstances such as ill health. The performance of each employee is greatly affected by absenteeism since the employee does not contribute in any case towards production if absent. We should consider creativity of an employee towards handling the operational activities and in the case a change in the operational protocols. This is however difficult to measure and can mostly be witnessed in the white collar jobs. We should consider the adherence to policies of each employee. The goals of an employee should adhere to those of the employer to achieve high performance within the organization. Personal appearance of the employees should be considered as well in terms of grooming and presentation. This should be mostly considered in organizations that require the employees to wear protective gear such as masks, gumboots and other gear to protect the employees. Some employees may assume these requirements which will in turn pose a danger to them. The employees can also be accessed via assessment centers whereby we will rely on a professional opinion from a hired assessor. We can as well consider the appraisals given by co-workers and any other entity that the employee is in contact with in his daily operations (Hakala 2008). The remaining employees should be motivated to ensure that they perform and ensure that they are not worried of their termination as employees. The management can adopt various strategies to motivate the employees to improve the performance in the organization. The employees should feel that their efforts and contributions are appreciated and recognized within the organization. One way to ensure this is by aligning the economic interest of the employees with the performance of the company. This creates a situation whereby the employees benefit more when the organization prospers and vice versa. This therefore ensures that employees operate towards the betterment of the organization which will result in better performance. We should also take interest in the future of each employee within the organization. This will improve the attitude and psychology of the employee since they are aware of their future in the organization. The management should offer and consider family commitments, religion and other sensitive areas in an employee’s career and life. We should also award and recognize the top performing employees which will in turn motivate other employees and also ensure credit is given where it deserves (Lipman 2013). In addition to decreasing the workforce, we should also implement other policies to ensure excellent performance. Such policies can include collection of feedback from employees, delegating tasks from swamped employees and management, giving credit where it’s due and also accepting failure where it is supported by concrete reasons. This will ensure that employees are comfortable in their workplace which will translate to improved performance (Shriar n.d) Conclusion Termination of employment is the major challenge facing an organization and we should ensure that the less productive staff is terminated in favor of the more productive labor force. To ensure that we eliminate the correct staff, we should consider the individual contribution and productivity of the employee, check the quality of the work done and also check the timeliness of the employee. We should also motivate the remaining employees to assure them of a steady employment contract and create a platform whereby they have a suitable working condition to increase their productivity. We should also consider other factors that may have resulted in improved operational costs such as increased taxation, competition or breakage of machinery. Recommendation Decreasing the employees will reduce the wages spent but this does not mean that the organization will increase its income. To ensure this, the organization will have to consider other factors. The organization should ensure there is accountability on every employee for his actions which will ensure that the employees are more careful and they take caution on the assets of the organizations else they’ll be held liable for any damages whatsoever. There should be follow up on the set targets for the employees to ensure they are followed up and achieved as laid down. This will also put the employee in check and ensure consistency throughout the operations (Jones 2010). Team work should be encouraged which will boost productivity since there is more input and better ideas and also fast completion of tasks. This can also encourage healthy competition between workers or teams in the organization. We should also alleviate monotony which deprives workers their diversified knowledge and also contributes to boredom. This can be achieved by rotation and assigning new tasks to employees (Jones 2010). References Hakala D. 2008. 16 ways to measure employees performance. Retrieved from: http://www.hrworld.com/features/16-ways-measure-performance-021908/ Jones N. 2010. 12 ways to improve productivity at the workplace. Retrieved from: http://tweakyourbiz.com/growth/2010/10/07/12-ways-to-improve-productivity-at-the-workplace/ Lipman V. 2013. 5 easy ways to motivate and demotivate employees. Retrieved from: http://www.forbes.com/sites/victorlipman/2013/03/18/5-easy-ways-to-motivate-and-demotivate-employees/ Shriar J. n.d. 8 simple ways to improve workplace morale. Have you tried this? Retrieved from: http://switchandshift.com/8-simple-ways-to-improve-workplace-morale-have-you-tried-this University of Washington n.d. Organizational Restructuring. Retrieved from: http://www.washington.edu/admin/hr/roles/mgr/orgchng/ Read More