Management Practices - Term Paper Example

Management practices Management practices Management is one of the core functions of any governing body in a firm. As a fact, the management is responsible for the wellbeing of its employees and stakeholders. When the management is apt in its functions, it will record a greater performance, as it optimizes the productivity of the firm. On the other hand, a lousy management and staff will record devastating results, as the optimal productivity of the firm diminishes over time. As a result, many stakeholders involve a number of processes in finding the best-fit directors and managers to run a firm. After noting the vital aspects of each management staff, the stakeholders find it appropriate to engage the qualified personnel in running a firm. Similarly, the selected employees to manage the organization have to be experienced, motivated and focused individuals (Hannagan and Bennett, 2008). If this is not done, the stakeholders may run into losses, as the coordination of all the management processes may not be functional. In many instances, the stakeholders engage both external and internal training to equip the management with vital knowledge. Through the training, the managers also acquire ample skills to help in coordinating the management practices. In essence, the Management practices of planning, staffing, leading, organizing, and controlling in an organization are vital, as they have direct effect on the [performance of the organization. To begin with, the first management practice that has an effect on the performance of an organization is planning. Planning involves forecasting on various aspects that may affect the sustainability of the firm. First, the planning process involves forecasting on the intended expenditure of the form. Firms have to make allocations in concern to their expenditure, probably for a whole year. As such, they have to involve all the accountants and financial managers who reiterate the proposed expenditure for the firm. Secondly, the firm has to plan for the proposed expansion plans in ensuring the firm is improving its market niche (Leonard, 2013). For instance, in my previous work place, planning for investments in new markets was an approach that enhanced the market niche of the company. This is especially due to the nature of the products, which are highly needed in new markets. Since the company deals in technological appliances, finding new markets is appropriate for business sustainability. Thirdly, the management should involve planners, especially in concern to unforeseen circumstances. At times, the unforeseen circumstances, including natural disasters may adversely affect the stability of a business. In such instances, the firm may be driven out of business, as they may not find the appropriate market for the products. Planning is important in all organization, as it has several advantages. First, planning is instrumental in managing risks, while managing uncertainties. Apparently, all businesses have risks, although they vary in intensity and effects. Therefore, the business has to forecast on any risks that may occur, as it will help in providing solutions in the firm (Hannagan and Bennett, 2008). For instance, the technological appliance business has the risks of new entries, which may affect the market niche of a firm. This is a learned experience from the previous workplace, where the company had to prepare on how to deal with new entries. Consequentially, it is noted that all uncertainties and risks should be solved in the meanest times. The initiative of soling such situations should start as soon as the firm starts feeling the effects, which includes a drop in the sales. It is noted that firms that have engage substantive panning are at a better place of solving such situations, as compared to firms that do not engage any planning. Secondly, planning improves team building in an organization. As a fact, team building involves a spirit of cooperation, as each employee works in coordination with managers and other workers. When the employees work in coordination, they are perfect in distributing responsibilities, which results in better performance. Thirdly, planning helps the organization to enhance their competitive advantage. In this aspect, the organization focuses on its weaknesses and strengths, in ensuring they are prepared to optimize market prevalence. The organization seeks to exploit its opportunities, while trouncing the competitors through their weaknesses. The human resource department in an organization is tasked with the responsibility of advertising, interviewing, selecting and employing workers in an organization. In many organizations, the staffing process is a specialty of the human resource department, as it is a vital aspect of an organization (Hannagan and Bennett, 2008). Staffing is a process of finding appropriate labor for an organization. Therefore, the management should be cautious on the staff they employ in the organization. First, the organization should have sufficient laborers to effectively execute all the responsibilities. This involves employees from the supervisory roles to lower cadre employees, who assist with the manual work. With monitored supervision, the staff will record immense performance, as all the responsibilities are executed. Secondly, staffing involves optimizing labor, while minimizing the expenditure (Leonard, 2013). As such, the laborers should be motivated to improve performance over the years, as the firm initiates different avenues of improving its establishment. While working in a firm dealing with consumer electronics, I noted a number of vital aspects of staffing. First, an organization that involve highly qualified and experienced employees it at the helm of making impressive performance. It is noted that highly experienced and qualified employees work with professionalism, which improves the quality of the services (Hannagan and Bennett, 2008). As a result, the customers appreciate the services offered. Secondly, working with experienced and qualified employees enhances streamlined services. This is where workers specialize in a particular responsibility. The outcome in the whole organization is impressive, as all the workers enhance optimality. Apparently, this begins from the selection, interviewing and employing new employees in the firm. The new employees should be in a position to work with the existing employees without causing any inconveniences in the firm. With such an approach, the management will be in a position to trounce its competitors in the market, while improving its sales revenues. However, without such preparation in concern to staffing, the organization will hardly make an improvement. Similarly, staffing is important, especially when focusing on customer satisfaction. The firm is in business to serve the customers with what they need. Therefore, all employees must be observant in ensuring they satisfy the needs and wants of customers. Therefore, there is a need to employ workers who are committed to satisfying the customers. This will enhance repetitive purchases, as the customers feel appreciated and satisfied. However, when this is not done, the organization will flop, as most of the customers will revert to the products of their competitors in the same market. For example, my previous work place always relied on highly trained, experienced and qualified technicians and customer care representatives. Organizing process in a firm revolves around all departments of the organization. First, the organization involves focusing on the welfare of all the employees at the workplace. Most of the workers feel appreciated when all their interests are prioritized. Therefore, management organization should focus on improving the personal lives of all the employees. This includes improving pay package, family leaves and allowances. This requires the organization to make various plans on implementing such. Secondly, there is need to organize on satisfying the employees in all aspects, including the external aspects. For instance, the organization should be concerned on the factors that affect employees, including stress and depression. A concerned firm will satisfy its employees as they will solve such issues in the least time. Similarly, the organization should organize uniformity. This is where all the employees are treated in a professional and ethically acceptable manner. Therefore, there is a need to organize on sanitation and environmental concerns that might affect the employees. Apparently, many organizations are threatened by many employees looking for alternative jobs. This is especially after extensive training and investment in the employees (Leonard, 2013). Therefore, to avoid such unexpected circumstances, there is a need to focus on such aspects. In addition to this, the employees should be treated in uniformity. This is practiced in many organizations, including my previous work place. This is where all employees are equal. As such, discrimination of any kind is annihilated. People at the work place should not be discriminated basing on race, color, religion sexuality or age. This will satisfy the entire employee as they will feel the environment is conducive to their needs. This helps the firm to retain its employees over time, which limits expenses in the long run. Controlling an organization may not be an easy task, especially when there is limited coordination between the managers. In essence, managers must work in uniformity with other managers, to help in a streamlined control of the organization (Hannagan and Bennett, 2008). First, the need for a streamlined hierarchy in management is a prudent approach. The managers should know the hierarchy, which enhances accountability. All the managers have a number of duties, which should be executed at a stipulated time. After completing the task, they have to respond to their overall manager, who will then respond to another manager. The process continues till the ultimate manager. When this is done, the processes in the firm are not hindered by any obstruction. Secondly, the hierarchy expressed in an organization enhances communication. The managers communicate from the top management to the lowest carder. Similarly, the information from the lowest carder is transferred to the management which later transfers the information to the top management. With such a process, the workers feel satisfied, as their issues are solved. In addition to this, research information in the organization is easily relayed to concerned parties. For instance, the marketers gather ample information in the market, which should be relayed to the management for immediate action. Therefore, flow of information incites immediate reaction to the issue. However, a relay in conveying such information may affect the organization. For instance, in my previous organization, workers were engaged in periodic meetings, to highlight any issues, concerns, ideas, suggestions and any corrections on the current processes. This was productive, as it improved the [productivity of the organization. Controlling and leadership are correlated, as they focus on the same aspect. However, leading an organization involves different avenues. For instance, in my previous organization, leaders are role models to other workers. As such, they engaged servant-leader approach in enhancing performance of the organization. This is a perfect way of enhancing productivity, as the workers emulate their leaders (Leonard, 2013). This enhances uniformity, as the organization seeks to enhance working relations. Similarly, leaders have to interact with the other employees, as they create a rapport. When creating a working relationship, the workers will be unequivocally spoken, which will prepare the organization in tackling any situations. As a result, the organization will be prepared to make any decisions, especially situations emanating from the market. In conclusion, management practices are important in any organization. These practices include planning, staffing, leading, controlling and organizing. The coordination of all these practices must be apt, in making an impressive performance. Apparently, each practice has its benefits when used in an organization. However, neglecting a single practice might as well affect the entire organization. References Hannagan, T., & Bennett, R. (2008). Management: Concepts & practices. Harlow, England: Financial Times/Prentice Hall. Leonard, E. C. (2013). Supervision: Concepts and practices of management. Mason, OH: South-Western Cengage Learning. Read More