Project Communication Processes in Management - Assignment Example

? Phase 3 Discussion Board Answer Stakeholder management is a particular process that supports the strategic objectives of an organization by influencing and interpreting internal and external environments. Stakeholder management process helps to provide information about the upcoming project to relevant institution and people. Moreover, stakeholder management process helps an organization to develop a communication plan in order to realize a significant public prestige of the assigned project. Communication about operating and building a depot is an important factor for effective realization process (Heldman, 2009). The stakeholder management process is required in order to enhance the stakeholder communication plans. Expectations are constructed and established in a stakeholder management process in order to manage the communication process between several stakeholders in an organization. The stakeholder management process helps an organization to make an administrative decision, project coverage and financial support that is an effective part of the communication process. It helps to avoid the negative impact on the communication process. Effective stakeholder management process supports to gather effective information about the stakeholders’ views that helps to execute the communication process transparently and smoothly. Overall, the stakeholder management process helps to develop a positive image of the specific upcoming future projects for public, neighbors and other stakeholders. Answer 2 The leading organizations around the globe are trying to capitalize on the opportunities that have been developed due to the advanced technology and globalization. Electronic communication has become the most important medium for every large and small organization. It helps to research every necessary thing. Moreover, they can buy information from online and can sell or share the information thorough online. E-mail is the major contributor to the organizations for sharing of ideas. Every decisions of an organization generally shared through e-mail. The leading and large global organizations generally use e-mail to keep track of products, availability of products, stock, profit and loss. Very few individuals within an organization are not familiar with this specific process. Now-a-days, major of the employees within an organization have access to company e-mail. This process helps to develop a healthy workplace environment (Hill, 2009). Moreover, this process helps to bring space in the project communication process. The organization even recruits and select new employees buy and sell small products and business through the help of internet. Now-a-days, several organizations around the globe are tending to implement internet meetings, such as meeting through Skype has helped both the employees and employers to save their effective time. This process has helped the organizations to improve project management and communication process. Answer 3 Strategic information associated with project communication processes are shared through documents. Effective project management process needs almost 50 various types of documents for tracking, planning, communicating and reporting. Resource spreadsheets, feasibility studies, supplier contracts, change request forms, financial and project communication plans, implementation reviews, project status reports and several collaborative communication degrees are required ingredients in a successful project communication process that can be shared through the documents. Several important notice and reports are also need to be shared through documents. Documents play an important role in the project communication process. The major aim of sharing information through document is effective planning, execution and closure of a project management and communication process (Berman, 2007). Appropriate utilization of documents can increase the effectiveness and transparency of a specific project communication process. The stakeholder management process is necessary to enhance the project communication plans. Expectations are established in a stakeholder management process in order to manage the project communication process between several stakeholders in an organization. Documental information sharing can help the project team members to understand each and every aspect clearly. This process is time consuming and costly. It is the traditional information sharing process. This process is huge effective comparing to the other information sharing process in a project communication management Answer 4 E-mail is referred as one of the important communication media. There are some limitations too. Generally, project members receive so many e-mails on daily basis. It can create several confusions about a specific project. The leading and large global organizations generally use e-mail to keep track of products, availability of products, stock, profit and loss. Very few individuals within an organization are not familiar with this specific process (Clark, 2008). Now-a-days, major of the employees within an organization have access to company e-mail. However, it is evident from several cases that, e-mail cannot clear several critical aspects. A face to face communication process or a documentarian presentation can clear several confusions and misconception about the specific project. Though these are time consuming process but these processes have several significant effects. Execution of a project requires huge time and money. Therefore, it is responsibility of both the organizations and the stakeholders of the organization to organize a transparent project communication process. The managers of the organizations and stakeholders need to monitor the e-mail communication strategy and should focus on the transparency in the project communication process. Answer 5 Social media also has become one of the important electronic communication media that has helped to bring efficiency in the project communication process. This social media communication strategy can create a healthy communication process within a project management team of an organization, but there are limitations and disadvantages of social media communication strategy that can affect the effectiveness and efficiency of a project communication process. This process generates the possibilities of hackers. Project communication is a confidential and secret organizational process. Several spam and virus attack can affect the confidential level of the project communication process. It is less productive comparing to the e-mail communication process. Due to the presence of social media communication process, the members of project management team can get busy with updating own and individual social media profiles. It can hamper the effectiveness of the project communication process. Data, identity and information theft is one of the major risks of this social media communication. It can create negative results from the project members about the legal consequences about the organization. It can become one of the offensive materials from the perspective of the organization. References Berman, J. (2007). Maximizing Proect Value: Defining, Managing and Measuring for Optimal Return. New York: AMACOM. Clark, C. (2008). The Impact of Deadline Reminders on Task Efficiency in Project. London: ProQuest. Heldman, K. (2009).PMP Project Management Professional Exam Study Guide. New Jersey: John Wiley & Sons. Hill, G. (2009). The Complete Project Management Methodology and Toolkit. New York: CRC Press. Read More