Communication Process Paper - Essay Example

All the key parts of the communication process are deemed to be integrated within the open communication pattern that is encouraged within the work setting. As such, corporate messages or correspondences could be sent from the top – down, or from the bottom – up without necessarily observing restricted protocols (for instance, an office clerk could not directly send a formal letter to the CEO because he or she needs to forward the letter to his or her superior; who in turn would decide whether the message is to be communicated to the proper channels along the organizational hierarchy).

Explain what is involved in the communication process (how does communication occur?) As the definition of communication has identified key parts of the process, the communication occurs as initiated from a sender and down the line to the recipient. The sender is the communicator who can be any person, group, or member of the organization. The sender encodes the message into appropriate symbols for transmission. The qualities and characteristics of the sender are usually reflected in the message that is sent.

His role, authority, educational level, personal and mental qualities, social background, and orientation are usually read in the context of the message. The receiver, likewise, can be an individual, group, or member of the organization. He decodes the symbols to understand the message. The recipient of the message is, likewise, characterized by his role, authority, educational level, and personal, social, educational qualities as reflected party as the reason for his being sent the message in the first place.

On the other hand, these characteristics affect the way he reacts to the message. The message is communicated through symbols that are sent through a medium such as a memo or a telephone call. The symbols can take various forms such as verbal and non-verbal, oral and written, textual and visual. The message goes through a pathway which could be a channel along which its passage may either be facilitated or impeded. Noises or barriers apparently impede the communication process; and could result in miscommunication or misunderstandings.

The pathways connect the sender and the receiver. The reaction by the recipient which may be expressed either in silence or actual response directed to the sender is the feedback. Feedback supplies the final link to complete the communication loop. It is the means by which the sender can modify subsequent messages to fit the receiver’s responses. What are the strengths and weaknesses of your organization’s communication? The strength of the open communication process encouraged in the organization is the immediate access to information and messages that must be received and addressed accordingly.

Likewise, through open communication process, each member of the organization is considered a crucial part of the whole system, whose inputs, thoughts, ideas, and comments are regarded as equally relevant. This therefore generates high morale and high job satisfaction. Concurrently, the weakness of this communication pattern is the potentials for generating too much information (information overload)