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Case Study - Essay Example

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Software Project Report Course/Number Date Introduction Project management can be taxing, given the unpredictable nature of the implementation process. Changes of scope normally present significant challenges to the project manager, especially if the project owner or client is resistant to change…
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Download file to see previous pages These prior meetings have been based upon the need to update the stakeholders on the progress of the project on far simpler issues. As a result, these past meetings have been much smoother, but this time, serious challenges that touch on the project scope will arise. These include; an extension of the project deadline by up to four weeks; the proposal for implementation of a formal change-order process and managing the client’s resistance to change. Timeline delay Although, as a software project manager my mantra is keeping an eye on time, and budget, sometimes the two issues may require adjustment due to unexpected issues that stem from the implementation process (Wysocki, 2010). Owing to the fact that most of such projects are not completed within the timeline as agreed upon at the beginning of the project implementation process, this one is not an exception. This project is expected to delay by between one to four weeks due to changes in the requirements of the system. More specifically, we have spent more time that we expected, waiting for new resources. The need to expand the functionality of technology in order to allow for a seamless way to monitor the various human resources functions have extended past the original scope. The client’s systems need “gold plating,” which is expected to consume more time that was expected. An extension of time to allow for successful completion of the project and ensure that the deliverables are realized is therefore imperative. It is important to note that, even though the stakeholders came together to develop all their requirements before starting the project, system requirements have changed, making the project to wait for the shipments of new product supplies. Change-order Process Owing to the variation of costs and the timeline for completing the project, change-order processes will help the stakeholders to make the necessary modifications to the original project plan and scope as a trade-off for the realization of quality project deliverables (Wysocki, 2010). The original agreement spelt out the structure of the network systems and the expected final result. However, due to the changes in the system requirements, it is important for the client to give in to extra funding in order to keep an eye on quality, as effective measures have been put in place to guard against project creep. More specifically, the stakeholders need to adjust to the new timeline for the completion of the project by at most four weeks so as to satisfy all the stakeholders’ new expectations. The client will be required to sign the change order form detailing the modified plan, including the system services, hardware and software, and designs as a way of formalizing a mutually binding agreement. Resistance to change This project had a clear scope within which to work, hence should be respected. However, due to the fact that changes that arise during the implementation process are inevitable, all the stakeholders should work in tandem to respond to the changes reasonably and more appropriately to ensure that the final deliverables are achieved (Wysocki, 2010). The existence of new stakeholders is the major risk facing the project, even as some flexible stakeholders are striving not to compromise quality for limiting costs and the amount of time that is required to successfully complete the ...Download file to see next pagesRead More
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