Planning a Job Fair - Assignment Example

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Planning a Job Fair 1. Planning and Team Categorization First of all the management team should be divided into certain categories according to individual’s interest and capabilities. This is necessary for efficient management. Management team should be divided into various categories such as advertising, coordination and logistics…
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Planning a Job Fair
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"Planning a Job Fair"

After finalizing the list the team should contact all the organizations from that list. The details of the job fair must be communicated effectively to the organizations and companies. 3. Confirmations From Organizations Receiving confirmations from all the organizations can take up a lot of time that is why it is necessary to contact the organizations as soon as possible. 4. Compiling Resume Book While awaiting confirmation the team should collect the resumes from all the interested students to prepare a resume book. This book must be printed in advance so that adequate numbers of these books are available at the event. 5. Advertising Immediately after receiving the confirmations from these organizations, the management must start to prepare for and advertise the event. Advertisement is the second task. The event should be advertised properly so that the whole student body is aware of the job fair. The advertisement should contain the names of all the organizations, date and timings. This advertisement can be done through email or print media. These activities constitute the preliminary preparations for the event. 6. Planning layout of the event The coordination team in collaboration with the logistics department should plan the event so that actual layout of the job fair can be organized. The design of the job fair should accommodate all the organizations that have been invited. The outline of the plan should be available to the logistics department in the form of a diagram. This diagram must illustrate all the booths and companies that are to be assigned to each booth. This can be done by numbering the booths in the layout of the fair. To assist the student body, the planned layout of the job fair should be communicated to the students so that they may become aware of the booths that every company has been assigned and to make it easier for the guests to spot the desks or booths, they should be numbered in a proper order. 7. Logistical Requirements Now the main responsibility is of the logistics department. Their responsibility consists of various tasks. They must book the place or area of the event in advance. They will have to make all arrangements from for lighting and furniture and if the budget allows, they can also arrange for snacks and tea to be served at the job fair. The team should make these arrangements in advance so that all the issues that can arise can be dealt beforehand. 8. Executing the event The department should hire labor to arrange the set up one to two day before the event. The department members themselves must supervise the set up so that there is nothing missing for the stalls. These booths must be numbered and the number of these booths should be same number as the number of organizations invited on the job fair. All the booths must have tables and chairs and any other specification that the companies asked for. On the day of the event, before the fair starts, all the representatives of organizations must be guided to their respective booths. The whole management team must be present on the day of the event to assist the representatives in any way possible. The representatives should be given adequate time to set up the stalls according to their specifications if any. The event should run smoothly as there will not be any expected issues. The guests and representatives should be served with snacks and tea. The event should proceed in a Read More
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