Healthcare Strategies and Decision Making Tools - Essay Example

? College The 7-steps process of contingency planning is very essential in managing change in a healthcare industry. Formulation of a contingency plan is a key step to the realization of a successful project. An outpatient surgical centre is to be erected in our healthcare centre. To be able to achieve this plans a contingency plan is useful here. The 7-steps to a successful contingency plan are listed below. These steps are very useful in the development of any system as well as projects that are to be incepted. Change is also a major factor to be considered by these steps as it allows the system developers to make changes on parts they feel are not good enough. 1. We have to develop a policy statement for the contingency plan. For us to have a successful policy, the policy should be able to provide the guidance and the authority that is useful in the realization of the contingency plan. The policy statement contains all the needs that the healthcare will need in order to be effective. For the surgical centre in this step we have to identify all the things that will be needed by the healthcare this may include the surgical equipments, the staffing of the surgical centre and the tools that are needed to be able to complete the surgical centre. We also have to identify the roles of different stakeholders and how these stakeholders take part in the contingency process (Donaldson, 1992). 2. The second step is the impact assessment. This is where the feasibility test is done. In impact assessment, we have to check and know if it is possible to create the program at hand. Do we have all the resources that are necessary for the realization of the give goals or are we risking failure and loss due to the implementation of the program. For the surgical centre here, I have to check if it is possible to create this surgical centre and the funds that are available for its creation. Is this centre political feasible? This is another question that I have to know before going further. Does it comply with all the laws and the regulations of the country this include the registration to the national health agencies and the registration of doctors. In this section all the resources of the company has to be listed down. The estimated cost is very useful here to know if the program is economically feasible. 3. Recovery strategies. This is effective strategies that are put in place in case of disruption, the operations of the program can easily be normalized. When this is done we have to take the full range of all the possible incidences that can occur during the program. Some of the strategies that we have to look at for this particular project include (Broadbent, 1979). 4. Creation of contingency strategies. These strategies are effective in case the system is lost and we need to recover it. The following are some of the strategies that I have put in place for the surgical centre (Broadbent, 1979). All this strategies have to be implemented step by step so as to ensure that none is skipped as they are all useful in the realization of a good plan in case of any emergencies. Backup failure. We have to backup all the data that will be used for this particular project elsewhere in another hard disk or another computer so that incase of any loss of data in one computer, then it can be recovered from the backup computers. Alternative sites. Sometimes a situation might arise that the location of the surgical centre have to change, in this case, we have to have an alternative site for the setting up of the surgical centre in case the current place is unavailable. Renewal of equipment. We have to have solutions for events when equipments may be lost due to theft or even any careless lost. The main equipments here will include surgical equipments that are useful in the industry. Roles and responsibility incase of an emergency. For every emergency, we have to state the roles of the different stakeholders to try and manage the situation. When this is done, we have to look at all the factors that are listed before this step and ensure that incase of any emergency be it financial political to social then it can be managed. 5. Developing the surgical centre contingency plan. This is the step where the surgical centre is erected. When this step is reached, all the above steps are already finished and so it is much easier setting up the surgical centre. All the information needed for the setting of the centre by now is there and it is much easier to erect the centre. The contingency plan has to contain guidelines that are detailed on how to restore systems that are damaged. This is one of the most expensive stages of development since it entails the actual development of the system. During this process, we have to ensure that there is we are economically ready for the development otherwise it might cause a lot of trouble on the financial parts as we won’t be able to support the development of the centre. 6. Testing, training and excreting. During this step, all the staff members and clients have to be trained on the best way to use the surgical centre. Testing is done in many parts; the first step of testing is done by looking at the different parts of the centre. During this stage, different parts of the system are looked into and the testing is done on each part. The staff members also get to be trained at each specific part of the centre. After the parts have been tested, the whole system has to be tested this time with the whole staff looking at the way that the testing is done so that they all know how to use the centre. By so doing, all the equipments have to be described and every staff member taught on how to use the facilities as well as help the patients to learn how to use the machines. Any error that is noted is immediately reported to the organization and such changes made with immediate effect. It is also at this point that we set up a staff member and look at how they use the resources and the mistakes that they do. All these are then documented and then the data is used to make correction to the centre (Broadbent, 1979). 7. The last step is the maintenance of the surgical centre. After the surgical centre has been set up, it is useful and very important that it has to be maintained by cleaning and good management. In this last step, it is necessary to document any part of the centre that is not effectively working well. This is then used to make the system to work even better. Maintenance is a process that continues for ever and is to be done always on the system. For the maintenance to be possible, then all the different stakeholders have to ensure that the whole centre is taken good care of. The moment that the cost of maintenance becomes so large, that is the time that the whole system has to be stopped and a new one made that has few or no mistakes compared to the previous one. References Donaldson Resources. (1992). [Contingency planning]. Saint Louis, MO: Donaldson Resources. (Contingency Planning). (1978). London: IMO. Broadbent, D. (1979). Contingency planning. Manchester: NCC Publications. Read More