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Project management review - Essay Example

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Executive summary Basically, project management is a combination of steps and techniques that are undertaken in order to achieve the goals of a certain project. Projects are unique in that they are comprised of a specific period they are supposed to be completed and they are also comprised of various phases…
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Download file to see previous pages Once the system has been built to last, it is likely to contribute significantly to the operations of the central government in tracking large projects. However, a holistic approach needs to be taken in order for this project to be a resounding success. The phases outlined above need to be carefully taken into account. It can also be seen that project managers should possess various skills that can enable them to execute different project. These people should have effective communication skills as well as the ability to solve problems in order to succeed in carrying out this project. Table of contents 1.0 Introduction 3 1.1 Task A: Project definition 5 1.2 Project life cycle 5 1.3 Project scope, aims and objectives 6 2.0 Task B: approach to project management 8 2.1 Good approach versus bad approach to project management 8 2.1.1 Project definition 8 2.1.2 Agreement 9 2.1.3 Support 9 2.1.4 Communication 9 2.1.5 Measures to control risk 10 2.2 Project processes 10 2.3 Initiation 10 2.4 Planning 11 2.5 Execution and controlling 12 2.6 Monitoring and close out 13 3.0 Task C: Definition of control system 14 3.1 Effectiveness of the control system 15 3.2 How risk is handled 16 4.0 Task D: Qualities of an effective project manager 17 References 19 1.0 Introduction In order to understand the concept of project management, it is imperative to begin by defining the meaning of project. Basically, “a project is a special kind of activity and it involves something that is both unique and important and thereby requires unusual attention. It can also be noted that it has boundaries and has a beginning and an end,” (Flemming 2003, p.3). Thus, for any project to achieve its goals, it can be observed that project management is essential and it should be implemented in every stage of the project. It can be observed that there are various activities that are involved in the process of project management. According to Fox (2008), project management is a combination of steps and techniques for keeping the goals and objectives, budget and schedule in order so as to achieve the desired outcome. A lot of project management tools are used in order to manage the project effectively so that the set goals and objectives can be achieved. The success of a given project mainly depends on the manager’s capability to control the different phases of the project such that all the efforts of the people involved are directed towards the achievement of the desired goals. All activities need to be properly managed so that they can be successfully implemented in the project. A project is characterised by the following factors: initiation, planning, execution as well as monitoring and closing out. These factors are very important in the execution of any given project and they determine its success or failure in most cases. Each phase in a project needs to be properly controlled such that the chances of achieving the desired goals are increased. The other advantage of controlling each stage is that necessary adjustments can be made along the way so that the objectives of the project are met. Effective project management entails that proper measures are put in place in order to deal with all the unprecedented changes that may be encountered during the course of the project. Project management also entails that all activities are controlled so that they remain within the set budget work the ...Download file to see next pagesRead More
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