Groupware Implementation and Organization Culture - Essay Example

In this scenario, it is outlined that the key to flourishing corporate alliance policy is to begin by watching workers’ functions and jobs somewhat than the technology. In addition, the successful groupware applications at the corporate level necessitate businesses to deviate from a viable culture where a person is pleased with his/her efforts to an incentive system that pays attention to the group outcome. Moreover, the implementation of a successful groupware application is necessary for workers’ guidance. Furthermore, there are lots of other factors and aspects those need to be recognized for the successful implementation of groupware applications. These aspects can comprise better management support, risk management, planning, and commitment to the overall implementation process (Micoto Computing) and (Janson, Brown, and Cecez-Kecmanovic). This paper outlines some of the important aspects or issues that are involved in the implementation of groupware systems.

Issues Analysis

Managerial application of innovative technology such as group-based application creates design confronts like that concerns of requirements variance as well as increasing the cases of requirements change. Additionally, for new technology-based groupware systems, these concerns are extremely difficult to manage since the procedures adjacent to the performance of mutual effort are active, changeable, hard to get, and complex to specify beforehand. In addition, the corporate requirements intended for groupware systems are encouraged in protecting a real-world position for its genuine utilization inside the framework of development. Thus, coping with these design problems and aspects requires building an effective methodology. In this scenario, to systematically perform this technique, we represent ideas from socio-technological systems design concerning system application procedures, to formalize and lessen the function of requirements engineering (RE) in gibbeting the managerial accomplishment of groupware (Pumareja and Sikkel) and (Vaughan). In the coming section, I will discuss different issues and factors those need to be considered while implementing groupware systems at corporations.

Commitment

The successful growth of an information system is reliant upon the commitment to the development. However, assurance of effective systems and groupware technology application is a challenging job comprising the individual awareness, outside forces applied on the people or business, as well as the aspect of time that can or cannot communicate to the chronology of the systems project. In this scenario, the commitment can be described as the condition of intellect that comprises individuals as well as businesses in a line of activities. Additionally, it encompasses psychosomatic aspects that link a person to activity and structural circumstances that formulate actions binding or tough to change. In addition, the commitment as well influences the determination of activities. Moreover, the commitment to a system development process engages “performing what is essential all through the phases of system development, establishment and utilization to make sure that the problem is recognized as well as that the system development phase successfully resolves that problem (Pumareja and Sikkel) and (Vaughan).

Planning

For the implementation of a groupware application, there is an awful need for effective planning for identifying the organizational needs and processes. In this scenario, the powerful management of a clearly declared idea that is supported by the business will offer a dominant basis of internal inspiration facilitating affiliates of the business to corroborate each other’s works in the direction of attainment of widespread objectives; in this scenario, the result will be a flourishing system application. However, the idea should provide the project framework. Furthermore, the level of project description and planning is a significant determinant of flourishing system application (Pumareja and Sikkel) and (Vaughan).

Risks

Application of the groupware application as well involves effective risk management. In this scenario, there are many issues regarding the management of project risks. Additionally, every system development project engages a number of risks due to the business influences on the system. Thus, to manage these hazards, project managers should be conscious of establishing connections among system development extents and project risks and issues. However, some well-known risks include the volume of sub-cultures affected, project dimension, innovation of the application, technological transformation, shortage of staff knowledge, employees changes, shortage of top management corroboration, unresponsive users, contradictory likings among users as well as system’s developers, extensive information and backgrounds concerned in the decision-making process, impractical agendas, level of project associates, shortage of risk handling, improbable finances, faulty software functioning capabilities, inappropriate user interfaces, persistent needs intended for transforms as well as employees deficits (Pumareja and Sikkel) and (Vaughan).

Conclusion

Groupware applications are similar to other systems and applications that facilitate in creating and managing documents, frequently by means of a central structure to carry out business activities to produce promotion information, financial plans, dealings, presentations, and unlimited additional documents needed to perform business tasks. This paper has discussed some of the important factors involved in the development of these groupware systems. This research has outlined a number of issues and factors those need to be considered while developing and planning new groupware application systems.