Portfolio Project Management: PRINCE2 and Project Management Body of Knowledge - Assignment Example

Portfolio Management Name Date Table of Contents Table of Contents 2 Part 1 – Prince 2 3 Benefits from PRINCE2 4 PRINCE2 Project Management Techniques 5 Part 2 7 Project Management Body of Knowledge (PMBoK) 7 Part 3 8 Analysis of Engineering Management Project 8 Overview 8 Website Migration 9 Migrate Site with minimum Downtime 9 Engineering Management Project 10 Application Management 10 Server Monitoring & Management 11 Data Management 11 System Operations 11 Performance Evaluation 12 Periodic Evolution Meeting 12 Schedule Charts 12 Assessment Reports 13 Works Cited 14 Part 1 – Prince 2 PRINCE2 (is an abbreviation of Projects in Controlled Environments: Version 2) presents a prearranged and broad technique intended for handling and supervision of the entire projects. Nowadays approximately 600,000 people globally have achieved PRINCE2 certification and education making it debatably the worlds mainly employed project management technique and the majority required behind project management official recognition. PRINCE2 is a wide-ranging project management technique that can be used to manage diverse varieties of projects and projects of various dimensions. It is complete in its way however supple in deployment. The technique presents a controlled technique to administer the commencement, closing and development of a project. The PRINCE2 technique presents a prearranged way to manage and control the commencement, progress and finishing of a project. When organizations desire carrying or modifying a new product, service, executive or organizational procedure or system they require distinguishing what will be compulsory, why it will be compulsory, by when main proceedings require occurrence, how it has to take place and significantly what requirements to be involved. In this scenario, the PRINCE2 method offers a steady conduit that will assist the project team to assemble and schedule the information essential to start up a project and offers processes and handling methods facilitating a controlled execution and completion of the project (PRINCE2; Murray; Prince2Training). Benefits from PRINCE2 Depending on the responsibility of a person involved in a project, PRINCE2 presents procedures, tools and methods to facilitate the management and organization of projects. It offers step by step instructions on how to manage a project, by offering: (PRINCE2; Murray; Prince2Training) A technique to validate the beginning, continuance and end of a project An arrangement that describes member’s duties and tasks in a project A technique intended for the recognition and administration of threats Methods to manage the excellence of products Managing Successful Programmes as well support a great deal of integration of business-as-usual as well as projects. The blend of MSP and PRINCE2 puts an end to strike the deliverables over the hedge, unconfirmed or with the incorrect business awareness. MSP and PRINCE2 are able to jointly construct merger of purpose between business management and project driven change. Implementing combination of MSP and PRINCE2 allows organizations to (Murray; Prince2Training):- Recognize what the profits of alteration truly are Make sure the most excellent mix of projects to carry those profits Makes sure that the changes are feasible and constructive Put together street level events with strategic level aims PRINCE2 does not describe organization jobs, in its place desiring to describe job positions that can be shared, allocated, combined or divided according to the development and project's requirements. In adding up to the customary functions of team manager, project manager, project board plus so on, as well as executive as explained previously, PRINCE2 initiates a amount of other characteristic positions to ease its methodology (Murray; Prince2Training). Higher management encompasses obvious visions for how the organization must look in the future, as well as is reliant on working professionals or experts to competently recognize that how the business functions in a day to day environment. The higher management is consequently not the most excellent authority to illustrate the tactical changes necessary. MSP Programme management could be employed to square the circle among diverse ideas of business-as-normal, transform as well as the tactical utilization of the Programmes of projects (Murray; Prince2Training). PRINCE2 Project Management Techniques PRINCE2 Project Assurance is aimed at offering an autonomous view of how the corporate project is handling and dealing out its job of Project Assurance. In PRINCE2 methodology, there are 3 aspects of project assurance: company, client and experts. Every view reveals the benefits of the 3 Project Board members (ILX Group; Knight; JiscInfoNet). Assurance is about checking that the project remains viable in terms of costs and benefits (business assurance), assessing that the client' needs and necessities are being met (user guarantee), as well as that the project is offering an appropriate solution (expert or technological assurance). On a number of projects, the project assurance is performed through a detached team of people known as the Project Assurance Team; however the assurance job is able to be performed through the people and associates of the Project Board themselves (ILX Group; Knight; JiscInfoNet). Project Support is one of the most important aspects of PRINCE2 project, where the majority of projects and plenty managerial work desired: keeping everybody up-to-date, managing working reunions, having strategy modern, pursuing aspects, maintaining files, etc. Project Managers frequently perform the entire this work themselves, mainly on smaller projects, however if there are a number of projects moving on at the similar time a Project Support Office could be established to facilitate the Project Managers with this work (ILX Group; Knight; JiscInfoNet). PRINCE2 Scope in nowadays projects, there are frequently diverse groups of people concerned, comprising the client, one or more dealers as well as certainly the clients. PRINCE2 is intended to offer a widespread language across the entire the concerned parties. Taking clients and dealers jointly normally engages deals as well as contract administration. Though these features are external of PRINCE2, the technique distinguishes require to offer projects by means of the essential controls as well as breakpoints to work productively inside a contractual structure (ILX Group; Knight; JiscInfoNet). Controlling Change is also one of the critical aspects where different people implicated on a PRINCE2 project, as well as what they are every accountable for, the technique as well clarifies how to deal with risk, how to handle quality, as well as how to control transform on the project. Risk Management is regarding dealing out what could move wrong as well as planning what to accomplish if it does. Quality Management is regarding assessing the quality of work performed on the project, either through assessing it or evaluating the work in various ways (ILX Group; Knight; JiscInfoNet). There are constantly plenty of transformations throughout the life of a corporate project, people alter their minds, and other things occurs that influence what the project is performing. PRINCE2 has a method of handling the means transformation influence the project so as to stop the project going off in the incorrect way (ILX Group; Knight; JiscInfoNet). Part 2 Project Management Body of Knowledge (PMBoK) The PMBOK is an abbreviation of Project Management Body of Knowledge is a set of procedures as well as knowledge areas normally believed to be a most excellent practice inside the project management discipline. As a globally accepted standard (IEEE Std 1490-2003) it offers the essentials of project management, irrespective of the kind of project be it developed, engineering, software, automotive etc. In addition, Project Management Body of Knowledge identified five fundamental procedures groups as well as nine understanding areas commonly used for almost all the projects. The fundamental ideas are appropriate to projects, plans and processes. The 5 fundamental procedures groups are (Haughey; Kerzner): Initiating Planning Executing Monitoring and Controlling Closing The growing recognition of project management specifies that the function of suitable knowledge, procedures, abilities, tools, and methods are able to have a major influence on project accomplishment. The Project Management Body of Knowledge Guide recognizes that division of the PMBoK that is normally known as high-quality practice. Normally recognized aspects that the practices and knowledge illustrated are appropriate to the majority of projects the most of the time, and that there is extensive consent regarding their worth and value. “high-quality practice” outlines that there is wide-ranging agreement that the approved implementation of these tools, skills as well as techniques are able to improve the probability of accomplishment over a broad variety of diverse projects (ITInfo). Part 3 Analysis of Engineering Management Project Overview Tony’s Chips has recently been sold to a new independent company. The company is aimed at transforming the present web based platform of the Tony’s Chips. In this scenario, I am responsible for the overall migration of web based platform. The main objective of the company management is to shift present Tony’s Chips web site to a new platform without minimum downtime. The management also wants to transform the system to new web based platform with minimum system redundancy and other related issues. Website Migration In case of migration of present web based platform we are going to plan and manage the project in a way that there will be minimal issues regarding the new platform transformation. The main objective of this migration is to offer a great deal of support and capability for company to customize and manage the website in its own way. The basic element of this website migration to implement a disaster recovery plan that ensures that there will be minimal damage or harm to presumed web based platform. This will involve a verity of initiatives to take some of precaution for better management of web based system. Migrate Site with minimum Downtime In this section I will outline some of the important procedures and tasks those will be formulated to ensure the successful accomplishment of Tony’s Chips website migration. For the sake of Tony’s Chips web based system migration we need to ensure that we are having some ensured services of VPS or dedicated hosting. Such services offer us absolute control over system handling servers as well as they are able to perform around by means of the DNS characteristic to minimize the downtime of web based platform. The next step regarding migrating web based system is to take the back-up of business all data and information files in the old server. This can be performed through any FTP applications. In case of migration of web based system to a new platform we need to set-up the new web server. Here we need to copy the entire files from the old network server to the newer web server. For the sake of minimum down time for web based system migration we need to configure our website to business database at the new online server. After that we need to go to our web based domain registrar as well as adjust the name-server to the new website server. As the DNS is propagating, our visitors will observe web content from the previous server. Though, as the business database is pointed to the latest server, the entire of technology based transformation formulated on the website will be changed in latest server. After the web based system migration is performed, our fresh web based server will be up as well as operational by the entire the transformation formulated during the website migration (Damien). Engineering Management Project In this section I will present some of the important support operations for the engineering management of project that we will require after migration of new technology based system to new self hosted platform. We will assess these support operations for our Tony’s Chips website after implementation. Application Management In case of the application of new Tony’s Chips website to a self hosted platform we will require a great deal of support services for overall management of this website. In this scenario, application management support services will be one of main and fundamental support services that our website will require. For this purpose we have to implement and maintain this technology based support for better handling and management of the overall web based services of network management. Here we also need to take care for some of fundamental areas and aspects for the new applications installation and updates. This support services will also require troubleshooting the basic installation and handling issues of the applications management. Server Monitoring & Management Another one of main and fundamental service is server monitoring and management of associated operations. Here we will require the 24x7 monitoring of our websites. TO keep our business running in a constant way we will require a great deal of server monitoring and management. In this scenario, we will take care for basic handling and management operations of the servers and running applications. This will also involve the proper backups taking and maintaining overall record for the enhanced online ecommerce business management. Data Management For Tony’s Chips website management and handling through self-hosting services we will also need to effectively manage the business data. In this running the web based platform of the Tony’s Chips website we need to maintain the proper data and information recording and upholding suitable checks for better handling of the data and information. In this scenario, one of fundamental aspects is to save and protect the business data. For this purpose there will be need for proper system back-up and recovery mechanism. Here we will also need to take care for security and privacy aspects in the overall data management, so that no hacker can damage or steal the business data. System Operations Tony’s Chips website migration to a new web based self-hosted platform will also comprise a number of aspects regarding system operations handling. There will need for the development of proper schedule for proper system checks and audits. Here we also need to plan for system updates. System operations will also involve a number of aspects regarding handling the online updates in web based platform. These updates can be about application of new promotional policy of updating website advertisements. Performance Evaluation In case of evolution of performance of overall migration of website project of Tony’s Chips, we need to evaluate the performance of the new site and the success of our project. In this scenario we will require to establish some checks and evaluation point for the assessment of performance of projects. Here below I will outline some of main performance evaluation aspects those will be needed to better manage the website: Periodic Evolution Meeting We will plan periodic meetings at the end of each those will be aimed to assess and evaluate the overall performance of system and working of web based platform. These meetings will be aimed to assess and analyze the performance of overall project and offer much better results for better handling of futures operations. In these meeting we will potentially evaluate the system migrations tasks, issues and develop more better solution for better corporate interest. Schedule Charts Tony’s Chips website migration project evaluation and successful completion we will develop schedule charts those will be used for the potential assessment of performance and working status of project. These charts will be followed by each person for the suitable conformation of project success and accomplishment. Assessment Reports We will also make use of assessment reports for better handling and management of Tony’s Chips website migration project. This reports will contains the overall assessments and evaluation of project performance. In case of any issues the corresponding person will be called for explanations. This tool will also support for successful completion of project. Works Cited Damien. How to Migrate Your Site to New Server Without Any Downtime. 27 January 2010. 23 February 2013 . Haughey, Duncan. The Project Management Body of Knowledge (PMBOK). 2013. 24 February 2013 . Hinde, David. Better risk management with Prince2 2009. 2009. 05 February 2013 . ILX Group. PRINCE2 - A Structured Project Management Methodology. 2013. 20 February 2013 . ITInfo. Project Management Body of Knowledge (PMBOK) Guide. 2013. 18 February 2013 . JiscInfoNet. An Introduction to PRINCE2. 2012. 20 February 2013 . Kerzner, Harold. Project management: A systems approach to planning, scheduling, and controlling. 10th. New Jersey: John Wiley & Sons, 2006. Knight, Dark. PRINCE2, AGILE, SCRUM – are they connected? 2009. 03 February 2013 . Murray, Andy. Using PRINCE2™ and MSP® Together. 2010. 19 February 2013 . PRINCE2. PRINCE2 Concepts: Project Management Team Roles and Responsibilities. 2009. 23 02 2013 . Prince2Training. PRINCE2 Process. 2013. 19 February 2013 . Read More