Information Technology Management Project: Recreation and Wellness Intranet - Example

INFORMATION TECHNOLOGY MANAGEMENT PROJECT: RECREATION AND WELLNESS INTRANET Information Technology Management Project: Recreation and Wellness Intranet Author Author Affiliation Date Table of Contents 1- INTRODUCTION 3 3- SCOPE STATEMENT 3.1- Current Environment 4 3.2- OBJECTIVES 5 3.3- PROJECT SCOPE 6 3.4- Key Deliverables 8 3.5- PROJECT PARAMETERS 9 4- PROJECT MILESTONES 10 5- WORK BREAKDOWN STRUCTURE (WBS) 11 6- PROJECT TASK TABLE 13 7- CRITICAL PATH ANALYSIS 14 7.1- Critical Path Calculation 14 7.2- Critcal Path 15 7.3- Network Diagram 16 16 8- GANTT CHART USING MS PROJECT 2007 17 9- COST PLAN 18 10- PROJECT COMMUNICATIONS PLAN 18 11- QUALITY MANAGEMENT PLAN 20 12- RISK MANAGEMENT REGISTER 20 13- CONCLUSION 21 14- REFERENCES 22 1- INTRODUCTION The latest tools of information technology are providing the business corporations with the capabilities and facilities to effectively deal with organizational tasks. Additionally, the new technology has revolutionized the traditional corporate operational processes and working. Thus, seeing the innovations offered by information technology based systems and their power to facilitate the corporate operational structure “Manage Your Health, Inc (MYH)” business has decided to implement a new and well-organized corporate intranet. In this scenario, the main aim and objective of this new technology based intranet is to facilitate MYH Corporation in achieving their major goals such as reducing internal costs, increasing cross-selling of products and exploiting new Web-based technologies to help employees, customers, and suppliers work together to improve the development and delivery of its health care products and services. This new corporate intranet will offer a great deal support and capability to business staff with possible improvement to their health. In this scenario they will be able to register through web based business portal that will engage and register them with health care for physical exercise based activities. As a result, the overall corporate will be able to get high level facilities for managing business tasks and activities. 2- PROJECT BACKGROUND Manage Your Health, Inc. (MYH) offers a range of health care services all through the world. Additionally, more than 20,000 full-time staff members and over 5000 part-time workers work at MYH Corporation. MYH newly updated its strategic policy, and fundamental business aims and objectives that involve the new method of minimizing internal costs, increasing cross-selling of products and exploiting new Web-based technologies to help employees, customers, and suppliers work together to improve the development and delivery of its health care products and services. In this scenario, the information technology department at MYH Corporation is going to establish a “Recreation and Wellness Intranet”. This will be an online business staff network that will provide them with the capability to register online for the physical training and workout exercises. These trainings will help improve the health of business staff and that eventually leads to potential reduction in the overall health care premiums primarily due to the poor health of its employees. 3- SCOPE STATEMENT 3.1- Current Environment Presently the business is spending a lot of money on health care premiums primarily due to the poor health of its employees. This is a possible business internal expense that needs to be reduced for better corporate interest. This business IT and communication department proposed an idea to establish a well-organized web based technology based arrangement that can effectively support and offer a great deal of capability to business regarding potential enhancement of business staff health and immune system. 3.2- OBJECTIVES 3.2.1- BUSINESS OBJECTIVE The business desires to reduce the overall business expenses and improve overall business profitability by offering superior services and support for business staff. In this scenario, the business is using new strategic plans according to those the corporate is aimed at reducing internal costs, increasing cross-selling of products and exploiting new Web-based technologies to help employees, customers, and suppliers work together to improve the development and delivery of its health care products and services. It is eventually assessed that this can be done for the potential reduction in health premier charges that each month comes from the bossiness staff illness. There is a great deal of hope that this project will effectively improve the corporate credibility through possible reduction in costs. 3.2.2- PROJECT OBJECTIVES This project is aimed to offer the business a corporate intranet that would improve the overall corporate working power and as a result business will improve its working and operations management. This overall process will be very helpful for improving the staff health. This will be an online system that will offer an excellent support for the business management. 3.3- PROJECT SCOPE 3.3.1- Scope Diagram / Context Analysis 3.3.2- Included in the Project This project will only include the establishment of an online system for the staff health management. This system will be acknowledged as ‘Recreation and Wellness Intranet’. This will be corporate intranet that will be accessible inside the corporate and will offer great deal of support for the management of company sponsored classes and programs to help business staff to manage their weight, reduce stress, stop smoking and manage other health related issues. 3.3.3- Excluded from the Project The project will include the establishment of hardware resources at corporate. This project does not involve the purchase and installation of the overall corporate hardware resources those will run the new system. 3.4- Key Deliverables In case of our online Recreation and Wellness Intranet system we would have a variety of deliverables. They will include: System Related Deliverables Working System System Code System Documentations System testing reports System quality assurance reports Implementation Details Help document Project Management Related Deliverables Project Plan Time Plan Cost plan Quality assurance plan Milestone reports Risk management plan 3.5- PROJECT PARAMETERS 3.5-1- Constraints In this project we can have a variety of issues and constraints regarding project completion. In fact, most of the technology based projects fail due to such constraints and issues. These all issues lead to less effective corporate and operational management (Hughes & Cotterell, 2002; Wysocki, Robert, Beck, & Crane, 2000). These can be: Limited Project resources Lowered project timeline Less effective project sponsor less assistance Project change Limited Technical Support 3.5.2- Critical Success Factors Error free working of the online website Error free online registration Correct command processing 4- PROJECT MILESTONES This section presents several milestones in case of this project. This will include the main project tasks, timeline and attending staff: No. Project Task Initializing Date Responsible Personal 1 Needs analysis 1-10-2011 Project Manager, System Analyzer 2 Staff interviews 15-10-2011 Project Manager, System Analyzer 3 Team hiring 6-10-2011 Project Manager, Team Lead 4 System development start 16-10-2011 Project Manager, Development Team 5 System Testing 01-01-2012 Project Manager, System tester 6 System Quality assurance 15-01-2012 Project Manager, System QA staff 7 Implementation 25-01-2012 Project Manager, System Development team 8 Post-Evaluation 05-02-2012 Project Manager, System Development team 9 Project Closure 10-02-2012 Project Manager, System Development team 5- WORK BREAKDOWN STRUCTURE (WBS) A work breakdown structure (WBS) is a tool which defines a project’s discrete work tasks in a way that helps systematize and identify the total work scope of the project (Egeland, 2011). I have presented below the work breakdown structure for our project, it involve some of the sub-tasks and activities: Activity Level 1 Level 2 Level 3 1. Task 1- Recreation and Wellness Intranet Requirements Analysis   2.   Subtask 1.1 System operational Requirements taking 3.    Subtask 1.2 Interview and survey with main staff members 4.    Subtask 1.3 Developing main requirements lists 5. Task 2- Designing system   6.   Subtask 2.1 Designing for the system user interface and functional-nonfunctional requirements 7.    Subtask 2.2 Designing Database and Intranet framework 8. Task 3 System Development 9.    Subtask 3.1 Coding new system for MYH 10.     Subtask 3.2 Developing new MYH working models 11.     Subtask 3.3 Prototyping and development new modules 12.    Subtask 3.4 Intranet system development for MYH 13.  Task 4 Testing for MYH System 14.    Subtask 4.1 Unit testing 15.    Subtask 4.2 Integrated testing 16.    Subtask 4.3 Exhaustive intranet testing 17.  Task 5- Quality Assurance 18.    Subtask 5.1 Checking System bugs 19.    Subtask 5.2 Fixing bugs and loop holes 20.    Subtask 5.3 Conforming system quality related aspects 21.  Task 6- Intranet Establishment 22.    Subtask 6.1 Establishing new systems 23.    Subtask 6.2 Establishment of new intranet communication arrangement 24.  Subtask 6.3 Installing new online Recreation and Wellness Intranet system 25.  Task 7- Training and Feedback 26.   Subtask 7.1 Developing Help martial 27.   Subtask 7.2 Training users for the new system handling and working plus management 28.   Subtask 7.3 Taking Feedback 29. Subtask 7.4 Management and clients/users approval Project Complete 6- PROJECT TASK TABLE I have presented below some of the important activities of new technology based system “Recreation and Wellness Intranet” for MYH business: Sr. No. Project Tasks Time Required Precedence 1. MYH System Requirement 6 2. MYH System Design 9 1 3. MYH System Analysis 10 2 4. MYH System Web Front End 20 3 5. MYH System Database 20 3, 4 6. MYH System Back-End system Coding 35 3, 5 7. MYH System Quality Assurance & Testing 15 6 8. MYH System Training 10 7 9. MYH System Implementation 5 8 10. MYH System Post-Implementation Verify System 3 9 7- CRITICAL PATH ANALYSIS I have presented below the critical path analysis for technology based system “Recreation and Wellness Intranet” for MYH business: 7.1- Critical Path Calculation The table outlined below presents the calculations for the overall assessment of critical path for the new technology based system “Recreation and Wellness Intranet” for MYH business project: No. Activity Name On Critical Path Activity Time Earliest Start Earliest Finish Latest Start Latest Finish Slack (LS-ES) 1 MYH System Requirement Yes 6 0 6 0 6 0 2 MYH System Design Yes 9 6 15 6 15 0 3 MYH System Analysis Yes 10 15 25 15 25 0 4 MYH System Web Front End Yes 20 25 45 25 45 0 5 MYH System Database Yes 20 45 65 45 65 0 6 MYH System Back-End system Coding Yes 35 65 100 65 100 0 7 MYH System Quality Assurance & Testing Yes 15 100 115 100 115 0 8 MYH System Training Yes 10 115 125 115 125 0 9 MYH System Implementation Yes 5 125 130 125 130 0 10 MYH System Post-Implementation Verify System Yes 3 130 133 130 133 0 Project Completion Time = 133 Days Number of Critical Path(s) = 3 7.2- Critcal Path The table given below contains 3 main critical paths those will be used for overall smooth execution of new technology based system “Recreation and Wellness Intranet” for MYH business project: No Critical Path 1 Critical Path 2 Critical Path 3 1 A A A 2 B B B 3 C C C 4 D E F 5 E F G 6 F G H 7 G H I 8 H I J 9 I J 10 J Completion Time 133 133 133 7.3- Network Diagram I have presented below network diagarm of this project which is derived from crictal path for the new technology based system “Recreation and Wellness Intranet” for MYH business implementation project: 7.4- Activity Flow Chart The below given activity flow chart shows the main activities of project and their overall working flow throughout the project: 8- GANTT CHART USING MS PROJECT 2007 MS Project File Also attached 9- COST PLAN Project Resource Cost per Hour Total Cost Total Working Time Project Manager $25.00/hr $10,000.00 400 hrs Technical Consultant $20.00/hr $3,680.00 184 hrs System Analyzer $20.00/hr $2,400.00 120 hrs System developer $2.00/hr $432.00 216 hrs System Designer $20.00/hr $2,560.00 128 hrs Quality Assurance Staff $20.00/hr $640.00 32 hrs Testers $20.00/hr $1,120.00 56 hrs Installers $15.00/hr $600.00 40 hrs 10- PROJECT COMMUNICATIONS PLAN In case of new technology based system “Recreation and Wellness Intranet” for MYH business we will need widespread and improved project communication plan. In this state we have to set up well-organized communicational and teamwork structure between each system development and create teams associate. The main communication capability is desirable at the Intranet development for MYH business. In the course of development and implementation of this system, we will require following given major tools, methods and techniques of communication: Telephone: In order to communicate with development team member of Recreation and Wellness Intranet system. This will be an easy as well as rapid communication facility. Meetings: This method of communication in the course of meeting will as well be a valid alternative in an attempt to assess project performance. In case of Recreation and Wellness Intranet system project development we will converse with major stakeholders of the project through periodic meetings for analyzing as well as assessing project performance for improved project performance tracking. Bulletin Board: This could be one of the most effectual methods for communication in scenario of Recreation and Wellness Intranet system project that will present a broad access as well as contact range to the entire system development staff at a particular point sharing as well as exchanging the system development and improvement information. Messaging: In case of Recreation and Wellness Intranet system project we will utilize the internet and mobile supported communication in order to establish a closed connection with primary and secondary stakeholders of information system development. This is an affordable and rapid communication technique. Periodic Meeting: The Recreation and Wellness Intranet system project actually needs the episodic meetings those are proposed to encompass an additional improved project performance investigation and examination. Here in these cyclic meetings we will be evaluating and examining a number of major project objectives, issues and initiatives. Progress Reports: Recreation and Wellness Intranet system project will as well engage the progress reports those will be established from time to time in order to inform management and other stakeholders regarding present and estimated situation of the project and future performance. 11- QUALITY MANAGEMENT PLAN In scenario of effective project quality management for Recreation and Wellness Intranet we need to have a well polished quality management plan. For this reason we have devised a quality management plan that comprises the important guidelines those will be followed all through the project lifecycle in order to ensure project quality improvement and management: MYH new technology based system project management quality evaluation MYH new technology based system’s assessment of the all-purpose project arrangement MYH new technology based system’s examining the project requirements MYH new technology based system’s assessment for the completion of the each project requirement MYH new technology based system’s well-timed in addition inside the business plus project allocated resource project achievement In this project, we will follow the international standards of quality for this MYH project for this reason we will make use of ISO based information system development and establishment standards. 12- RISK MANAGEMENT REGISTER The table given below outlines some of the key project risks which are associated with this project: No. Risk Description Impact Mitigation 1 Cost In case of project cost increase the overall project can suffer. One of the main reasons for the project cost overrun is the issues in project project development phase High Effective project cost management 2 Time The project time is also a main factor of risk regarding the project progress. The project time can increase due to any problem in project handling and management or some un-availability of technical thing High Effectively following the project time plan and WBS. 3 Technology The selection and implementation of appropriate technology is really necessary. In case of complex technology selection we can augment the risk of cost and time Medium In this scenario we need to select appropriate technology for the implementation of the new public library system 13- CONCLUSION Information technology has become a basic need for almost every kind of business. Different organizations use information technology to achieve different goals. In the same way, MYH Corporation has decided to take the benefit of information technology. Thus, they decided to implement an intranet for their organization. This report has discussed the steps involved in developing a project plan for this large size project implementation. This report has covered various tools and techniques which are used to effectively manage a project. This report has presented a detailed analysis of some of the important aspects of new technology based system “Recreation and Wellness Intranet” for MYH business implementation project. This report has presented a detailed project plan that will help corporation run the project in a better way. 14- REFERENCES Egeland, B. (2011). Benefits of the Work Breakdown Structure. Retrieved September 30, 2011, from http://pmtips.net/benefits-work-breakdown-structure/ Hughes, B., & Cotterell, M. (2002). Software Project Management (3rd ed.). Glasgow: McGraw-Hill Publishing Company. Wysocki, R. K., Robert, Beck, J., & Crane, D. B. (2000). Effective Project Management, 2nd Edition. Wiley. Read More