Risk incidence occurrence solution - Article Example

Inadequate flow of information is one of the major incidences that pose a major risk in the provision of quality health care.Inadequate information flow impairs reliable and timely communication of important test results, hinders coordination of treatment or medication orders at points of transfer of care, and impedes the availability of critical information or data when required to influence the physician’s prescription decisions.In addition, poor information flow may result in improper patient identification, inadequate control and organization of the workforce, and improper documentation.

Information flow is important in any health care facility because it ensure smooth communication between different departments and between patients and service providers. Lack of adequate information flow may result in numerous medical errors that may jeopardize the provision of quality health care. As such, there should be an appropriate system design that would ensure optimal and smooth flow of information between persons and departments within the health care institution.Solution In order to reduce medical error as a result of inadequate flow of information, the best solution is to develop an anonymous database that de-identifies datasets of identifiable health data and altering or removing specific elements of given information.

In addition, anonymous database is aimed at enhancing information security . The anonymous database system, which is based on administration database and reporting system, ensures successful daily management of data reviews, collection and coding. The web management tool deals with complex tasks of directing data, communicating work assignments and tracking each report or relayed information. The follow up process for private and confidential information is guided by a browser based data collection screens that provide for direct data entry and direct data collection (Hoffer &McFadden, 2002).

Breakdown of responsibility The overall head of information system and database management will be the information systems manager. Although the information systems and database management policies will be developed by the top management of the health care institution, the operation policies and criteria for running the system will be conducted by the information system manager. The information system and database management will be controlled by the information management department (Bommel,2005).

The information systems department will coordinate the communication of critical information between different departments. The main departments of the health care institutions are the finance department, sales and marketing department, procurement department, security department, pharmacy, healthcare management department, and the top management. All information will pass through the information systems department to ensure that they are stored securely in the database and adhere to HIPAA (The health insurance portability and accountability act).

All members of staff in the information management department will have access to all information and will provide both physical and technical assistance to the Information