Critique E-Mail Documentation - Essay Example

Grey. personal communication MT1 29, 199X). Consequently, the emails made the situation even worse. Furthermore, the composed mails in majority of the instances failed to adhere to the rules of Basic English grammar, and the choice of the words in case of a formal letter also made the scenario extremely critical. The use of uppercase in a few of the originally mailed messages violated basic norms of formal English writing. Additionally, the mails were unable to depict a clear picture of the concerned matter by focusing more on inappropriate use of words and showing emotional feelings which could have been reserved for a face-to-face interaction.

The e-mails failed to convey the actual meaning to either of the participants involved in the conversations. The exchanges were communicated in an extremely informal way without being concise. Thus, it can be stated that the participants were not careful during the exchange. The mails composed rather overshadowed the actual subject. The participants were not able to understand the actual matter; rather they got confused in their efforts towards resolving the issue. It would have been better for them to have a round table discussion and to chalk out the issue personally with relying more on the face-to-face communication.

Moreover, the participants took extended period of time to resolve the issue which could have been resolved more quickly. It can be stated that participants failed to resolve the concerning issue effectively. The exchanges of the emails were far below the expected level of professionalism. The poor use of grammar and punctuation, spelling mistakes cannot be considered to be professional. The participants were required to follow at least basic formal English language rules that would have helped them to present their messages in an understandable manner.

In addition to this, the e-mail exchange was not considerate. The messages composed were missing the core subject matter; instead of resolving the issue, the composed emails increased its complexity. They could have been more thoughtful towards their mail composition and could have sequenced their messages in a more understandable and precise manner. The composed mails were lengthy and deviated far from the actual subject. In several instances the mails used many unethical words, such as killing and disgrace among others, which should not have been included (Frodo Jackson, personal communication, MT1 26, 199X).

These words create a negative impression about the communicator. Thus, the entire e-mail exchanges lacked professionalism and use of ethical as well as formal composition. Part 2 - Improve the Communications "Improving Frodo's Communication" From: "Frodo Jackson" To: theprofessor@someinstitutionsomewhere.edu Sent: DayofWk, MT1 13, 199X 7:53:11 PM GMT -05:00 US/Canada Eastern Subject: Assignment 1-5-1 Professor Grey: Attached is my final assignment of 1-5-1. I appreciate your help during the course.

I wish you great term break time. Thank you, Frodo Jackson ----- Original Message ----- From: Frodo Jackson To: The Professor Sent: DayofWk, MT1 26, 199X 12:59:22 PM Subject: Re: Grades Professor Grey Frodo I have checked my report and find it to be incomplete. I was looking forward for the grade to be updated by MTI/26/0X. At the same time, I