Hiring Process of a Senior Security Officer for Epsilon Biochemicals Queensland - Case Study Example

Name Lecturers Name Subject Date REPORT ON THE HIRING PROCESS OF A SENIOR SECURITY OFFICER FOR EPSILON BIOCHEMICALS QUEENSLAND ABSTRACT This report contains all the steps and relevant data leading to the searching, interviewing and hiring of a Senior Security Officer for Epsilon Bio Chemicals Queensland. INTRODUCTION Epsilon International is a multinational whose subsidiaries produce pharmaceutical products, diet supplements for human consumption and various products for cosmetic use. Epsilon international has established a new industrial complex in Brisbane-Queensland. This industrial complex is known as Epsilon Biochemicals Queensland. This industrial complex occupies about 40 hectares just outside Brisbane. It has three main sections which are the main office block, the factory and machinery complex and packaging and loading bay. Due to the large size of Epsilon Biochemicals Queensland, A comprehensive security strategy is required. The Director of security was then charged with the task of creation of that strategy. The director decided the most sensible mode of operation was the creation of the post of Senior Security Officer. This will ensure swift implementation of the strategies discussed. ORGANISATIONAL CHART SHOWING HIERARCHY AT EPSILON BIOCHEMICALS QUEENSLAND THIS CHART SHOWS THE SECURITY DEPARTMENT ORGANISATIONAL CHART JUSTIFICATION FOR THE POSITION OF A SENIOR SECURITY OFFICER. Epsilon Biochemicals Queensland Requires a senior security officer for various reasons. The most important reason is that the industrial complex has numerous security needs. These needs range from protection of physical assets, protection of workers, protection of financial assets and protection of intellectual property stored in computer networks. These roles require an individual who has to work with more than one department. Centralization of the security department will ensure its optimal functioning. The senior management usually requires the input of a security officer while formulating new policies such as financial policies, employment policy, visitor access and educational needs OBTAINING AUTHORIZATION The Authorization can be obtained by writing to the marketing department that is in charge of advertising and interfacing with the customers or any other purchaser of Epsilon Biochemicals Queensland products. The marketing department will be in charge of ensuring the public is aware of the advertisement for the position of a Senior Security officer while the human resource department will be in charge of ensuring that the process of hiring a senior security officer is in track. The preparation and all the arrangements shall be delegated to the Director of security since the skill set required to test the candidate’s viability for the given job is vocational specific. The human resource department will provide an additional presence only in terms of representing interests of the company that the security department cannot cater for. The criteria for testing and vetting of the personnel will be the responsibility of security department while representatives from each department will provide an objective presence. Their presence is to provide an additional and objective presence during the interviews. This additional presence will ensure that all aspects of the industry’s security are considered. The human resource department is in charge of co-coordinating the other departments for this purpose. The Human resource manager will therefore seek the consent of the managing director in contacting other department to provide a suitable representative to be present during the selection process and the interview. COMPLIANCE TO LEGISLATION According to military law, any individual belonging to the armed forces cannot be involved in vocations that are not related to the military. This means the person who wants to apply for the job should have been honorably discharged from the military and has official permission to participate in civilian activities. The second legal requirement is that the advertisement for the position of the Senior Security Officer must be compliant with international laws and treaties that the federal government might have signed in the past. Epsilon Biochemicals is subject to the federal government rather than the local government for it is a multinational. For this reason, candidates from all the states were liable to apply The advertisement was done in a fair non- discriminatory way according to all the laws of labor. Special groups such as indigenous groups and women were not discriminated during the selection process. Privileged information such as the individual’s military service was not made public without the consent of the government and all the due procedures were followed in ensuring that the data obtained did not contravene any law. The local and international military law does not allow does not allow Flag, General or Air officers to participate in civilian employment after retirement due to exposure to classified government documents RECRUITMENT PLAN The recruitment will commence by the placement of an advertisement in all media including popular media, Pay for access and government documents for archiving and representation in other forms. Application letters and relevant qualification documents will then be collected and sorted. The documents will be sorted according to a pre- arranged format so as to allow the first analysis by the team selected. Once the candidates have been sorted out according to Proforma – 1 in Appendix A, the highest scoring candidates will then be selected according to a pre-discussed cut off score. When these candidates are selected they then will be interviewed according to Proforma -2. Proforma – 2 will have more specific questions that will ask more thorough questions. The highest scoring candidate will therefore be come the Senior Security Officer. The recruitment will happen between 1st July this year and 1st August 2014. The advertisement will be placed one month in advance. Here is a sample of the advertisement that will be placed in the internet and the print media such as newspapers and internet blog sites. The people who have been selected will have to undergo a rigorous testing process with practical aspects before being allowed to take up certain responsibilities. REQRUITMENT TIME TABLE On the first week of June, Applications are assessed according to Proforma-1. The second week will involve contacting the required candidates and giving them an outline of the areas they are expected to be tested on then allowing them to prepare The third week will involve reviewing the ratings the candidates received and then deliberating on the best candidates for the position On the fourth week, the preferred candidate will be contacted and then recruited as Senior Security Officer. SELECTION CRITERIA 1. The individual must have certain minimum educational level. 2. The individual should have minimum of a specified period in either military service or law enforcement disciplines 3. The individual should be capable of demonstrating practical capacity with computers and show a clear understanding of information technology and information security. 4. The individual should demonstrate leadership capacity such as the capacity to be articulate, effective, a motivator and ability to adapt to various scenarios 5. The individual must show a clear understanding of law enforcement SELECTION METHOD TO BE USED The selection method will involve eliminating candidates using a Proforma – 1. Based on their documents such as Education documents and description of themselves and their capabilities, the candidates will the highest score will be selected and the rest eliminated. The rest of the candidates will be contacted for a face to face interview. Scoring will be based on Proforma – 2. In case the leaders tie, deliberations on the scoring will be made to determine the most suitable candidate. The final candidate will be selected after deliberations SAMPLE ADVERTISEMENT JOB DESCRIPTION FOR SENIOR SECURITY OFFICER 1. The Senior Security Officer should delineate roles for Assistant Senior Security Officer, Lieutenant Sergeant and officers. The officer should work together with the IT department to create various access restrictions to company data. Since some areas will require special permission to access, The Senior Security Officer should oversee the activities in restricted areas. 2. Perform a security audit on the main office block, the factory and machinery complex and packaging and loading bay. After performing the security audit, the officer should recommend the number of security personnel required and the hardware such as alarms and lighting required. 3. The senior Security Officer should create a complete security protocol to be implemented by his juniors. This protocol will apply to visitors, workers and external personnel. The protocol should also include objects being allowed into the complex 4. The senior security officer should oversee the security of physical company assets, overseeing security of the company’s intellectual property and any other asset that needs protection. This is done by enforcing access restriction to physical areas or computer networks 5. The Senior security Officer should Maintain a good working relationship with the local law enforcement, federal law enforcement agencies and other law enforcement agencies 6. The senior Security officer should Create and lead operational risk management activities to enhance the value of the company brand IDEAL SELECTION PANEL MEMBERSHIP The Human Resource Director will be in charge of creating the final Selection Panel Membership but here is a suggested list for comparative purposes. 1. Marketing Manager In charge of Advertisement and Public Communication 2. Financial Supervisor In charge of financial Statistics 3. Production Team leader in charge of Supply storage and transportation 4. Human resource director 5. Information technology consultant CONCLUSION The scoring will be calculated in the accompanying excel spreadsheet and the best candidate will be selected for the position APPENDIX A PROFORMA – 1. EDUCATIONAL LEVEL High school - 0 Undergraduate or Graduate in unrelated Course – 2 Graduate in related Course - 4 Masters in related Course- 6 MILITARY SERVICE AND LAW ENFORCEMENT EQUIVALENT Rank – Cadets such as -Mid shipman, Officer, Officer Cadet – 0 Rank – Junior officers such as Captain, Lieutenant or Second Lieutenant. – 3 Rank – Senior Officers such as lieutenant, lieutenant colonel, Brigadier – 6 LEADERSHIP ATTRIBUTES (Two marks for yes, One mark for a little, Zero for no) Charismatic Persuasive Authoritative Articulate Capacity to motivate Objective APPENDIX B - PROFORMA 2 PROFORMA 2 BASIC KNOWLEDGE OF SECURITY GADGETS AND INTERFACE SOFTWARE Understand Connectivity Between CCTV cameras and The human interface -(0-10 points) Understanding of IT related potential security threats and knowledge on how to avoid them(0-10 points) ORGANISATIONAL CAPACITY Demonstration of capacity to create and enforce a rank system for security officers(0-5points) Demonstrate knowledge of law enforcement officials and procedures(0-5points) LEADERSHIP CAPACITY Should be able to react appropriately to various scenarios that will be created to test his leadership skills in proforma-1. Each character is 0-5 points for being tested in each scenario. i. Charismatic ii. Persuasive iii. Authoritative iv. Articulate v. Capacity to motivate vi. Objective REFERENCES 1. Welcome to the Purdue OWL." Purdue OWL: Technical Reports & Report Abstracts. N.p., n.d. Web. 11 Mar. 2014. . 2. "Why SMSI is Better Than Other Security Firms." Security & Litigation Expert Witness, Training Consultant – Difference – SMSI Inc.. SMSI, n.d. Web. 11 Mar. 2014. . Read More