Recruitment and Selection of Warehouse Manager for BEST Pearls - Resume/CV Example

Task 1 a. BEST Pearls would require more employees to become the part of their human resource team. This is on the backdrop that BEST Pearls who started their business and has manufacturing units only in Adelaide has taken an expansion option and established a new producing unit in NSW. This would mean that employees would be required at both the places and having a team of only five members would not be sufficient to manage the human resource requirements at both the places. In addition to it presently out of the 5 members in the team 2 are technologically sound but the other 3 relies mostly in manual and traditional methods. The growth in technology and more use of Talent 2 HRIS would create the need to have more and more people who can use technology. This would thereby highlight the need of having people who are technologically sound and would thereby make BEST Pearls to hire more employees in the team. BEST Pearls has to look towards the services of both their human resource department and other agencies which are external to their business and supplies employees for job. To make it more clearer different employment agencies along with the in house talent who are capable of delivering superior performance at the top most level has to be considered (Hiring. 2013). This would thereby help to hire the correct manpower and will improve the overall effectiveness in the quality of service. b. Position Description Job Title: Warehouse Manager Business Unit/Department: BEST Pearls Warehouse Division Position reports to: Purchase Manager Job Purpose Summary: Providing materials, equipments and supplies by receiving, warehousing and distributing the same to the concerned departments and person; supervising the employees working under the warehouse division Key Responsibilities and Accountabilities: The key responsibilities includes Processing Orders Contacting with customers and other departments so that proper orders can be dispatched Training, appraising and supervising the employees Maintaining the statistical data regarding inventories and ensuring financial records are properly maintained Developing budgets Planning the future requirements of the warehouse department Ensuring proper stock control measures Complying with the healthy and safety requirements Ensure delivery according to the deadline Receiving and managing the inventories Notifying the stock level and having proper understanding of the IT needs and requirements Ensure regular physical check of inventories and reconciling the same with the data storage system Maintain the different needs and requirements of the warehouse by ensuring proper training Scope of the Position: The scope of the position is related to the warehouse where the person will undergo the training requirement for stock management and developing strategies through which operational gains are achieved Position Vacancy Date: 11th November 2013 Duration of Probation applicable to this position: 6 months c. To select the correct candidate for the job of a warehouse manager BEST Pearls needs to advertise is leading newspaper and job portals so that they are able to receive applications from different people. The advertisement should be drafted in such a manner that it should clearly highlight the different roles and responsibilities, accountability, expected role, scope and other aspects so that the candidate before applying to the post is able to analyze the different aspects and if the qualification matches the requirements look at filling the form. BEST Pearls on receiving the application needs to screen the application and reject the ones which doesn’t matches the job profile. Other candidates have to be called for an interview process where the interviewing panel should look at examining the different skills of the candidate and match those with their requirements. This will help to find out the fit between the needs and requirements of the candidate and the organization. The decision to select the candidate should be made after the interview (Recruitment. 2013). This should be aided by the fact that the interviewing panel should consist of different people having knowledge and specialization in different areas so that based on the complete discussion between the panels the correct candidate is selected. The outcome of the result should also be declared politely and the reason for selecting and rejecting the candidates should be answered. Further, the panel has to ensure that the reason for rejecting the candidate is provided to them and areas which they need to improve is highlighted so that in the future they are able to work on it and increase their chance of being successful in the selection process. d. BEST Pearls to ensure maximum effectiveness in the recruitment and selection process has to hire the services of different specialist like human resource manager capable of understanding the body language along with different specialist in the field of marketing, operations, system management, finance and so on. The overall objective should be such that the prospective candidate is interviewed on different parameters and based on the overall result the candidate is selected. BEST Pearls can also look to take help of external agencies as it will help them to provide the required framework through which better opportunities to select the correct candidate can be determined as those people have the required experience and knowledge which will facilitate in the selection of the correct candidate. e. BEST Pearls needs to be very selective and clear as to what they want to achieve. They need to clearly communicate selection and recruitment process which will be used in selecting the employees. This has to be matched by the fact that the process should be simple and should be aimed at being clear. It is important that the management and the other departments along with the candidates think on the same prospective line which will require that the process of communication be clear and simple. The process has to be ensured at the time when the person is to be selected and should be notified on a consistent basis. This will help to work on the same framework and select people based on the needs and requirements of the organization and at the same time being able to deliver superior results and ensuring best selection process. Task 2 a. Mr. Samuels Tin 235, Arthur Rail Road NSY, Australia Date: 10th November 2013 Dear Mr Samuels, We are pleased to inform you that you have been selected to work for BEST Pearls as a Warehouse Manager and will be responsible for carrying out the following functions Job Duties & Responsibilities Processing Orders Contacting with customers and other departments so that proper orders can be dispatched Training, appraising and supervising the employees Maintaining the statistical data regarding inventories and ensuring financial records are properly maintained Developing budgets Planning the future requirements of the warehouse department Ensuring proper stock control measures Complying with the healthy and safety requirements Ensure delivery according to the deadline Receiving and managing the inventories Notifying the stock level and having proper understanding of the IT needs and requirements Ensure regular physical check of inventories and reconciling the same with the data storage system Maintain the different needs and requirements of the warehouse by ensuring proper training Contact Includes A. Reporting: You will report to the purchase manager Mr. Williams B. Basic Salary: The offered Warehouse Manager Position is at a salary of $70,000 per annum C. Working Hours: You will have to work from Monday to Friday every week along with one Saturday every month D. Vacation: Your vacation will be on Sundays and 3 Saturdays apart from the national and organization declared holidays E. Compensation & Benefits: Your position will be entitled different benefits like insurance, health care, and transportation We are delighted to send you this offer to be approved and signed by you in order to start the job by December 1 2013 We look forward to joining the company so that we can work with you Sincerely, Joe Nest Human Resource Manager b. BEST Pearls NSY, Australia Date: 10th Nov 2013 Sub: Non Selection of Applicants Dear Applicants, We appreciate for your interest to join BEST Pearls as a Warehouse Manager. We had a great number of applicants applying for the post and it was a difficult task in narrowing down to the right person for the job. Unfortunately, you were not selected as we found certain skills not matching the job profile and our requirements based on which you were not selected. We do encourage all the applicants to apply again in the future as we are a big organization and have different offerings from time to time. Thanking you for your application and wishing a great career ahead Sincerely Joe Nest Human Resource Manager Task 3 References Hiring. 2013. Recruitment & selection Hiring Process. Retrieved on November 10 2013 from hr.ucr.edu/recruitment/guidelines/process.html Recruitment. 2013. Recruitment & Selection. Retrieved on November 10 2013 from http://businesscasestudies.co.uk/business-theory/people/recruitment-and-selection.html#axzz2ktQBlFKa Read More