HR Recruitment and Selection for Total Oil Company - Case Study Example

Proposed HR Recruitment and Selection Plan for Total Oil Company Table of Contents Proposed HR Recruitment and Selection Plan for Total Oil Company 1 Student: 2 Proposed HR Recruitment and Selection Plan for Total Oil Company 3 1Overview 3 2Background of the report 3 3Human Resource Strategy 4 4HR Recruitment & Selection Goals and Objectives 4 5HR Recruitment and Selection plan details (execution stage) 5 5.1Job description and specification 5 5.2Job advertisement: 6 5.3Initial Screening of Job Applicants 7 5.4Short listing of the applicants 8 5.5Choosing Top Candidates 9 5.6Offer sheet 9 6Recruitment and Selection Timeline 12 7Conclusion 12 Works Cited 13 Student: Tutor: Course: Date: Proposed HR Recruitment and Selection Plan for Total Oil Company 1 Overview One of the most important functions of the human resource function of any organization is recruitment and selection. Human resource practitioners must always strive to get the best quality of employees who are passionate and compatible with the organization (Cooper, Robertson and Tinline 16). In light of this understanding, this report is intended to propose a HR recruitment and selection plan for Total Oil Company in UAE which will include a strategy and execution outline. The report will also provide a background of Total Oil Company 2 Background of the report It should be noted that this is an original recruitment plan for Total Oil Company and not a modification of an existing recruitment plan by the company. Total Marketing Middle East is the fully owned subsidiary of Total group that is based in the UAE. Total group is one of the biggest oil companies in the world fully integrated from production to distribution to marketing of oil, gas and petroleum products. This subsidiary started its operations in 1990 and is now a market leader in manufacturing and distribution of automotive and industrial lubricants and greases, marine lubricants and specialty products. The company is well known for its Total & Elf brand of lubricants in Middles east and Asia. Every year total hires 10, 000 people on permanent contracts, 1,000 work study contracts and more than 3,500 on internships. The company has more than 97,000 employees from over 130 nationalities. Middle East just accounts for 1.3% of the employees with Europe topping with 59.9%. 50% of the new hires in 2012 were under 30 years and 1.5% of employees are people with disability. 70% of the workforce comprises of men [Tot13]. Total marketing Middle East’s vision is to be a committed contributor to society and to be a centre of expertise and excellence. Its mission is to provide the latest technology products and services to its customers [Tot132]. Total Marketing Middle East team of over 200 employees from over 20 nationalities can be guaranteed of highly motivating careers full of opportunities, in an organization with strong values in cultural diversity and environmental conservation, a wide professional offering of more than 500 disciplines and a technologically driven organization [Tot131]. 3 Human Resource Strategy Total is committed towards recruiting highly talented employees to fill its more than 10, 000 positions annually[Tot13]. The company also focuses on retaining its best employees and develops them further in an environment where the latest technology drives innovation and growth in the company. The recruitment strategy by Total Marketing Middle East should therefore focus on Total’s values of respecting cultural diversity and also committing to its vision of being a leading oil company in terms of technology and expertise. The strategy should also commit to society empowerment. This strategy requires Total Marketing Middle East to attract a wide pool of candidates to fill its position. The candidates should fulfill the requirements in terms of values and vision of the company. Total Marketing Middle East will therefore have to advertise through the local dailies and through the website to attract the best talent. Total already has a competent and experienced human resource function with a dedicated website to handle the strategy[Tot131]. The website will be the main recipient of applicants and will use predefined parameters such as online tests to shortlist applicants. 4 HR Recruitment & Selection Goals and Objectives Goal statement: Total Marketing Middle East is firmly determined to recruit the most talented and enthusiastic employees for a chance to work in a motivating, challenging and diverse workforce where their talents will be nurtured and they will acquire knowledge to help Total Marketing Middle East become a centre of knowledge and expertise in the oil and natural energy sources industry. The specific objectives of the recruitment and selection plan are; To provide equal chances to talented applicants all over the world by adhering to a transparent hiring process To be an equal employer particularly interested in gender sensitive hiring and employing people with disabilities To ensure a strict hiring procedure in order to acquire competent and talented employees from the job market To ensure societal empowerment by balancing between hiring from the immediate society and distant employees 5 HR Recruitment and Selection plan details (execution stage) 5.1 Job description and specification Job Position: Management accountant Location: Dubai., UAE office Job Description: This is a permanent job opportunity. Some of the duties to be performed by the management accountant include but not strictly limited to; 1. Preparing proper financial statements in different times of the financial year as stated by the company 2. Providing support knowledge and information to other departments in relation to financial decisions 3. Administering of the company’s budget 4. Participating in strategic decision making 5. Negotiating on major deals such as acquisitions, mergers and partnerships 6. Interpreting financial information to other managers who don’t have strong financial background 7. Monitoring financial information systems and advising on improvement Job specification: This is a demanding job role that requires experienced and knowledgeable candidates to fill the position. Requirements for this position are; At least 5 years international experience in a similar position preferably in an oil products company Masters in business administration accounting major, professional accountants’ body membership, corporate finance Self driven individual with particular attention to small details Good communication (written and oral) and time management skills Good financial reporting skills Excellent team working ability Excellent numerical and analytical skills 5.2 Job advertisement: This will appear in the local newspapers and the company’s website. It will run for one week starting from 13th to 20th December 2013. Position: Management accountant Location: Dubai, UAE Who we are: Total Marketing Middle East is a fully owned subsidiary of Total Group. It established its offices in the United Arab Emirates in 1990 and is now a market leader in the manufacturing and marketing of the entire range of automotive and Industrial lubricants, greases, marine lubricants and specialty products. At Total Marketing Middle East, we believe success comes through our people. We place great trust in our employees and strongly support personal development, promotion from within, delegating responsibility and accountability as well as training and coaching are all part of our commitment to investing in people at all levels. With employees from over 20 nationalities, we are committed to diversity as we promote inclusion of individuals regardless of gender, nationality, religion and ethnicity. Job description: This is a permanent contract job whose duties include; 1. Preparing proper financial statements in different times of the financial year as stated by the company 2. Providing support knowledge and information to other departments in relation to financial decisions 3. Administering of the company’s budget 4. Participating in strategic decision making 5. Negotiating on major deals such as acquisitions, mergers and partnerships 6. Interpreting financial information to other managers who don’t have strong financial background 7. Monitoring financial information systems and advising on improvement Job specification Requirements for this position are; At least 5 years international experience in a similar position preferably in an oil products company Masters in business administration accounting major, professional accountants’ body membership, corporate finance Self driven individual with particular attention to small details Good communication (written and oral) and time management skills Good financial reporting skills Excellent team working ability Excellent numerical and analytical skills If you feel you have what we are looking for, kindly fill in the application form accessible through our website: http://careers.total.com before 20th December 2013. All communication shall be done via email and telephone number provided by the applicant. 5.3 Initial Screening of Job Applicants It is assumed that within one week a total of 100 candidates would have applied for the position. As noted by Cooke the initial screening process should be used to eliminate candidates who don’t have the prerequisite qualifications to work for a company. This process looks into details such as educational background documents (71). It will also involve an aptitude test to analyze some inherent traits that are required in working at such demanding position. Candidates may be contacted via phone if need be to clarify their credentials and verify their candidacy. This exercise shall be conducted by a competent team of human resource staff members aided by special software applications to conduct aptitude tests. 5.4 Short listing of the applicants For the purposes of efficiency, the exercise will zero in on a small group of candidates that can be considered for the actual interview exercise, they will be contacted via the provided phone numbers and subjected to more interviews to reduce the number further. The following interviews shall be applied; Stress interview This interview type involves actions and questions used to make candidates uncomfortable to view their reactions to stress and how they deal with it [Coo03]. This will help the team understand the other side of the applicants in relation to temperament. Case/task interview This one involves putting the employee in a difficult decision making situation by narrating the situation[Coo03]. The response the candidate will give will shed light on how the candidate uses knowledge acquired and abilities possessed Group interview This interview involves putting the candidate in an informal setting far from the normal setting of the company to analyze behaviors such as team working ability, leadership, communication skills and organizational ability [Coo03]. This will allows the interviewers to observe these traits as they can’t be spotted from candidates resume. Behavioral interview As this position requires working experience, the interviewer may ask the candidate some questions relating to previous working life. This will give an idea of how the candidate conducts themselves under certain experiences. These interviews shall be conducted by a dedicated and experienced team of human resource practitioners and employees of the company from the accounting department. 5.5 Choosing Top Candidates Personal interviews To choose the top three candidates for the job, the top finance officers and human resource head of the company shall be involved in personal interviews of at least five candidates. The candidates should posses most of the job specifications and the company top officers shall be looking for fitness of the candidates with the vision and values of the organization. Contacting references The references provided by the candidates will further help the top decision makers have an idea of the kind of persons the individuals are. If a reference recommends the hiring of the candidate and explains why to the satisfaction of the panel’s observation, then they shall have better chances of being hired. 5.6 Offer sheet The offer sheet is the formal and legal letter that one receives to confirm their hiring. Its contents include but not limited to; job post, salary and benefits, working hours, terms and conditions of the job, and reporting date. Job offer sheet for an expatriate candidate Total Marketing Middle East Dubai, UAE website: http://www.totalmarketingmiddleeast.com 28/Dec/2013 Mary Barnett P.O box 0123 London Dear Mary, I am pleased to offer you fulltime employment at Total Marketing Middle East. This is after careful consideration by our HR department. Your job position is management accountant at Total Marketing Middle East. A detailed job description is attached for additional information. You are expected to start this job on 10th January 2014. You shall regularly report to the chief finance officer at Total Marketing Middle East. This is a fulltime job meaning your shall work 8 hours per day from Monday to Friday and half this time on Saturdays. Your remuneration shall be $ 6000 per month plus other benefits as highlighted in the attached comprehensive remuneration document. Adherence to rules and regulations is not an exception. The employment contract is at will meaning either party may terminate the contract without having to explain provided the correct procedure is followed. Please make sure you contact us through the exclusive contacts provided to know how to get the correct working and living documents in UAE. If you choose to accept the terms of this letter, please sign in the designated area and deliver this letter via email to silverstein@totalmarketingmiddleeast.ae before 2nd January 2014. Looking forward to working with you. Sincerely D. Silverstein Human Resource director Total Marketing Middle East Agreed by: ____________________________________ Candidates Name ____________________________________ _____________________ Candidates Signature Date Job offer for Emirati Candidate Total Marketing Middle East Dubai, UAE website: http://www.totalmarketingmiddleeast.com 28/Dec/2013 Khaleed, M. P.O box 0123 Dubai, UAE Dear Khaleed, I am pleased to offer you fulltime employment at Total Marketing Middle East. This is after careful consideration by our HR department. Your job position is management accountant at Total Marketing Middle East. A detailed job description is attached for additional information. You are expected to start this job on 10th January 2014. You shall regularly report to the chief finance officer at Total Marketing Middle East. This is a fulltime job meaning your shall work 8 hours per day from Monday to Friday and half this time on Saturdays. Your remuneration shall be 22038.00 Emirati dirham/month plus other benefits as highlighted in the attached comprehensive remuneration document. Adherence to rules and regulations is not an exception. The employment contract is “at will” meaning either party may terminate the contract without having to explain provided the correct procedure is followed. If you choose to accept the terms of this letter, please sign in the designated area and deliver this letter personally or via email to silverstein@totalmarketingmiddleeast.ae before 2nd January 2014. Looking forward to working with you. Sincerely D. Silverstein Human Resource director Total Marketing Middle East Agreed by: ____________________________________ Candidates Name ____________________________________ _____________________ Candidates Signature Date 6 Recruitment and Selection Timeline Activity Start date Date of completion Job position description and requirements assessment 7th/12/2013 10th/12/13 Recruitment and selection materials preparation 10th/12/2013 11th/12/2013 Advertisement of the job 13th/12/2013 20/12/2013 Initial screening of candidates 21/12/2013 23/12/2013 Short Listing of the Applicants 27/12/2013 27/12/213 Choosing Top Candidates 28/12/2013 28/12/2013 Job offer 29/12/2013 29/12/2013 Expected job acceptance 02/01/2014 7 Conclusion This is an original recruitment and selection plan to be used by Total Marketing Middle East for hiring competent and deserving employees for the post of management accountant. The plan outlines the company’s background as a subsidiary of the Total group which commits to diversity and employment of talented employees to build a centre of expertise and leadership in technology. This plan will ensure fairness and high quality practice in recruitment and selection plan for Total Marketing Middle East. Works Cited Tot13: , (Total Group), Tot132: , (Total Marketing Meddle East), Tot131: , (Total Marketing Middle East), Tot13: , (Total Group), Tot131: , (Total Marketing Middle East), Coo03: , (Cooper, Robertson and Tinline 102), Read More