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If we are to fully examine a RFP it must include an actual live demonstration with live data, and hands on evaluation by those who will be using the program from rank and file, to accounting, to IT. Thoughts?
While vendors may describe their products and deliver all the…
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The RFP Process Inserts His/Her Inserts Inserts If we are to fully examine a RFP it must include an actual live demonstration with live data, and hands on evaluation by those who will be using the program from rank and file, to accounting, to IT. Thoughts?
While vendors may describe their products and deliver all the technical information as per the request of an RFP, it is necessary for a live demonstration that will clear up any questions, demonstrate how their product meets the customer’s requirements and what makes it better than their competitors. In the modern world where vendor companies deliver products that carry out similar functions, it is imperative to distinguish one product from another, detailing what is different and what makes a particular product special. This can only be done through live demonstration.
After reviewing the RFP Tutorial from the lecture this week, share your thoughts about the steps outlined for creating an RFP. What value does an RFP bring to finding and buying the right HRIS system? What are some of the risks in using an RFP process?
The steps that have been outlined in the development of an RFP are such that they clarify the situation to both the parties involved i.e. the vendors and the customer. The customer highlights their requirements in a clearly and orderly manner and as such enables the vendor to understand what is required from him and to respond accordingly. The steps benefit both parties as it eases the purchasing of products and services and accelerates the bidding process.
In relation to an HRIS system, the RFP enables one to review their current situation, note what is missing, communicate their requirements and need for change and finally request proposals from vendors. It enables one to evaluate proposals from vendors according to a common blueprint delivered to all vendors and find those that have meet all the conditions stated while eliminating those that were unable to.
One of the main risks of an RFP process is that the vendors may utilize unknown resources (Sant, 2004). The vendor may use third party resources in order to complete some components of the product. This may lead to complications in the future as the company has to deal with more members who are not included in the contract. Another risk is that the RFP may have an imprecise service level agreement thus causing problems after implementation of the product. The third risk is that the vendor my compromise the project so as to fit the selection criteria. If cost is the main criteria, the vendor may under-bid or cut corners thus causing problems in the future (Sant, 2004). Finally, all vendors (even those who lose the contract) have to dedicate time and money in developing a proposal. This may cause them to embellish the description of their product so that they pass the selection process.
As good stewards of employee information, what can HR do to better ensure that important electronic employee information does not fall into the wrong hands?
One of the main methods is instituting a database security system that is only controlled by the administrator. This should incorporate details on who is allowed to access the information, in what situation they can access or change this information and a log of everyone who accesses this information. Another means of protecting employee information is by instituting a companywide policy that details how employees can utilize the company resources and what information is available to each respective employee. Finally, the HR team should develop a response plan in case of unauthorized access or data loss.
Reference
Sant T. 2004. Persuasive Business Proposals. Washington, DC: AMACOM Read More
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