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If we are to fully examine a RFP it must include an actual live demonstration with live data, and hands on evaluation by those who will be using the program from rank and file, to accounting, to IT. Thoughts?
While vendors may describe their products and deliver all the…
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Download file to see previous pages... iver products that carry out similar functions, it is imperative to distinguish one product from another, detailing what is different and what makes a particular product special. This can only be done through live demonstration.
After reviewing the RFP Tutorial from the lecture this week, share your thoughts about the steps outlined for creating an RFP. What value does an RFP bring to finding and buying the right HRIS system? What are some of the risks in using an RFP process?
The steps that have been outlined in the development of an RFP are such that they clarify the situation to both the parties involved i.e. the vendors and the customer. The customer highlights their requirements in a clearly and orderly manner and as such enables the vendor to understand what is required from him and to respond accordingly. The steps benefit both parties as it eases the purchasing of products and services and accelerates the bidding process.
In relation to an HRIS system, the RFP enables one to review their current situation, note what is missing, communicate their requirements and need for change and finally request proposals from vendors. It enables one to evaluate proposals from vendors according to a common blueprint delivered to all vendors and find those that have meet all the conditions stated while eliminating those that were unable to.
One of the main risks of an RFP process is that the vendors may utilize unknown resources (Sant, 2004). The vendor may use third party resources in order to complete some components of the product. This may lead to complications in the future as the company has to deal with more members who are not included in the contract. Another risk is that the RFP may have an imprecise service level agreement thus causing problems after implementation of the product. The third risk is that the vendor my compromise the project so as to fit the selection criteria. If cost is the main criteria, the vendor may under-bid or cut corners thus causing ...Download file to see next pagesRead More
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