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HR - Essay Example

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ACTIVITY A(495) Analysis on the company and the methods which it uses to collect, store and use the data have been discussed below. The company is following the UK legislation to ensure proper compliance of the data privacy act. Organization collects and then storesthe data and then it uses the data which have been retrieved from the employees for various reasons…
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Download file to see previous pages Ensuring proper performance management and ensuring that performance of the employees is rewarded are essential factors for the success of the organizations. COLLECTING HR OR L&D DATA The organizations need to collect appropriate data of the staff to assess their performance. This data must be linked to the appraisals offered to the employees, sick absences which the employees take etc. This is done because human capital is the biggest asset for the company. By assessing the performance of the employees incentives can be planned to amplify the performance of the staff members. Constantly monitoring the workforce helps in assessing the strengths of the organization. Therefore the performance of the individuals will be monitored on every project that they work. This would allow collecting information regarding every good and bad performance they have throughout the year. In addition to this, collecting information from peers, colleagues and managers can also be helpful. The managers and the staff need tobe motivated to learn and implement strategies which in the long run prove to be beneficial for the organization. DATA COLLECTION TO SUPPORT HR OR L&D PRACTICES The organization frequently collectsdata of individual performances which is maintained by the line manager. This helps them in assessing the individual performance and the effectiveness of the incentive which have been offered to improve the employee performance (PCS). Appropriate performance management is essential to accomplish the organizational goals and objectives. Generally, in the organization the performance is evaluated on the basis of different factors or criteria that have been formulated by the human resource department. These evaluation or performance evaluation forms are filled by the HR department as well as the direct manager or supervisor. Organizations conduct training of staff and coach them to deal with various situations. This helps in finding the outcome and effectiveness of the training that are conducted. All big organizations which have developed HR departments continuously engage in training and development activities. One of the most used techniques of training is on-job training in which the direct supervisor or mentor is guiding the employees in how to accomplish the task in the best possible manner. STORING RECORDS There are two methods of storing records. These methods are described below, Manual storage is the method of storing data in physical form. This requires a lot of paperwork and utilizes physical space in the cupboards and shelves as files. The data which is required in a later stage is stored in the form of hard copy. The benefit of such data is that it is easily accessible and notes can be made easily and it would not cost too much to the organization. Moreover, data can be stored and it can be used in future to know the achievements of the employees. Electronic storageis convenient and it stores more data and utilizes resources in the most efficient manner. The electronic data requires less physical space and stores a large amount of data at the same time. Such data is useful for running reports and analyzing the data for HR activities and take important strategic decisions. ESSENTIALS MENTIONED IN UK LEGISLATION The UK legislation emphasizes that the data that is obtained from the ...Download file to see next pagesRead More
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