Business communication - Outline Example

They vary mainly in the decision making process, that is, in the Centralized Structure, the topmost management controls all the decision making and exercises strict control over the lower layers of the structure. In a Decentralized Structure however, everyone is involved in the decision making process A well designed Organization structure gives out the authority and responsibility to the respective individuals. If each person in the organization knows what his role is, a lot of chaos can be avoided in the organization.

(organizationalstructure.net). With the help of the organizational chart, individuals can understand their roles and how to relate to one another in the organization. An organization chart gives the pattern of communication and coordination in the organization. This would also hinder the exchange of information and efficient problem solving. (taxarticles.info). Hopgood Sports Limited: Problems In spite of good business acumen of the management, there seem to be certain problems with the running of Hopgood Sports Limited, in terms of organization, or technically, the lack thereof.

Some of the problems are: 1. Staffing problems: Hopgood Sports Limited seems to be understaffed, in spite of the fact that they can afford it quite easily. 2. Inaccessibility of decision maker: The management, i.e. Mr. Hopgood, is not always easily accessible because he is always on the move from one store to another. This causes a lot of decision making to be put on hold and also may cost various opportunities for Hopgood Sports Limited. 3. Technological backwardness, with physical distances between the various stores acting as a major impediment for efficient management 4.

The Organizational Structure of Hopgood Sports Limited also is not up to the mark. This has been discussed further below. Current Organization Structure of Hopgood Sports Limited: From the above illustrated current organizational structure of Hopgood Sports Limited, we can see that there is no uniformity in the structure, that is, in the different branches of the store. The structure of each store is different from the other in terms of number of employees and accountability. This might be fine for now but will lead to a lot of chaos and confusion in the future, when Hopgood Sports Limited is on the pathway to further expansion.

A lack of uniformity in the structure also will leave the employees confused when it comes to inter store communication as they may not know with whom they must communicate what information. Also, it does not clearly explain the accountability of the employees. Recommendations for Hopgood sports limited Hopgood Sports is a good, stable business with few glitches that a well designed Organizational Structure can rectify. Here are some of the recommendations for Hopgood Sports Limited. 1. Mr. Hopgood seems to have bitten off more than he can chew.

He is seriously overworked and the main reason for this is that Hopgood Sports Limited is not well staffed. He should hire more people for employment in his various stores. Since, he can afford to do that, after recruitment and apportionment, he can take a backseat and concentrate on supervising the running of the place instead of running all around the city that might make Hopgood Sports Limited more susceptible to expansion. 2. Mr. Hopgood’s inaccessibility can easily be solved with the above point.

If he were to be at a particular store as head office, he could be