Ethics memo - Essay Example

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Based on the request for the view on the use of the internet for personal reasons during work hours, I am in favor of setting limits to the different activities such as e-mails, instant messaging, and even online shopping. There are two sides presented in relation to the issue…
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Ethics memo
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Arthur W. Rose Administrative Assistant July 02, The Reply on the Issue Regarding the Restriction of E-mail, Instant Messaging and Internet Use
Based on the request for the view on the use of the internet for personal reasons during work hours, I am in favor of setting limits to the different activities such as e-mails, instant messaging, and even online shopping. There are two sides presented in relation to the issue but on a personal view, the office is a place of work and emergency personal errands and tasks can be undertaken using the employee’s own mobile gadgets.
Two Sides of the Issue
There are different possible reasons to allow or to prohibit the personal use of internet. Possible advantages of allowing e-mail, instant messaging and internet use to employees include increase in work efficiency since time on the internet can give them break to reset employee’s motivation to further work. Another reason is as an emergency form of communication to the employee’s family. But if these reasons were analyzed, one can consider the fact that these are just excuses to allot less time for work. As an administrative assistant, I have a continuous access to the internet but based on my personal experience it is more distracting to have an office access to personal internet application. Honestly e-mails and instant messaging can be sent through the use of an employee’s mobile gadgets such as phones, tablets and laptops. If these are allowed, then emergency cases are covered.
The disadvantages of using the internet for personal use primarily include the lack of demarcation between work and personal issues. By allowing personal use of the internet, the employer sends a message that it allows all forms of non-work related activities such as playing games, online shopping and even sending work-related materials through personal channels. It also exposes the company to different forms of virtual and cyber attacks. The extreme repercussions of this cannot be advantageous to the company in any perspective.
Reasonable Point of Agreement
In the perspective of human resource management, there should be a consensus regarding issues that can affect the quality and efficiency of work of the employees. On the personal note, I can accept a scenario wherein it is restricted since I can do personal matter in my own time. But for the benefit and concern to my officemates and co-workers, the middle ground should be reached, although it would be an effort and great challenge to the company.
If the internet access shall be allowed for personal reasons, it is my personal view that every process should be monitored by the employer. Thus, more efforts are needed since monitoring software needs to be installed. Based on the scenario though, it is a given that the company is willing to make an effort just to allow the employees to have their own time with the internet, then it can be considered as a good agreement. It is also important to let the employees know that their internet use is being monitored at all times if an agreement between the employer and the employees had been already reached.
Personal Response
As what I have indicated in the first part, I agree in limiting and complete monitoring of the internet activities especially if it for personal use. It is based on my own opinion that efficiency in the work place means limited distractions and while doing so, the company’s files can also be protected. Read More
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