Project Execution Plan for the Construction of a New House in Western Melbourne - Example

Project Execution Plan for the Construction of a New House in Western Melbourne Name: Institution: Project Execution Plan for the Construction of a New House in Western Melbourne TABPE OF CONTENTS Introduction 3 Executive Summary of the Project 3 Stage 1: Preliminary Planning Work 4 Project Scope 4 List of assumptions used in the project 4 Planning methodology 5 Project calendar showing start and finish dates 5 Develop a Work Breakdown Structure (WBS) 6 Organization Break Down Structure (OBS) 7 Responsibility Assignment Matrix (RAM) 7 List of Tasks, Durations and their Logical Relationship 8 Execution Program using a Manual PDM Diagram 8 Estimate the cost of the project as per the WBS and listed activities 9 A Risk Register to Identify and Prioritize all Risk Associated with this Project 10 Sub-contractors Schedule for the Project 11 References 12 Stage 2: Computerized Planning 13 A list of tasks and work breakdown schedule for the project 13 Project Calendar 13 A PDM Diagram and a Gantt chart 14 A weekly Gantt Chart of all activities sorted by WBS 16 A list and Cost of all resources (own and/or subcontracted). 17 Final Cost and Detail Budget Reports 17 Various Resource Schedules in the form of Gantt Charts 17 A budget and cost forecast. Also develop an “S” curve using the software 18 Other Relevant Reports to Support the PEP 19 References 19 Introduction As an organization that has been involved in a number of building activities, we have been contracted to undertake building execution plan that will provide the guide to various activities to be performed during the construction of the building. The building to be constructed will be 400 square meters. There will be the need to create the right execution plan in order to achieve success in the performance of duties and availing the required resources. The execution plan will also enable understanding when the construction of the building will be complete thus enabling the owner to use it for his own purposes. Executive Summary of the Project In this Project Execution Plan (PEP), the main components are scope of the project so that the project contractors do not undertake a task that deviates from the expectation of the client. The PEP also illustrates the expected starting and finishing dates of various activities when the project execution begins. Another area that the plan focuses on is the work breakdown structure to be followed during the construction of the house. In addition, Responsibility Assignment Matrix (RAM) will be used to determine the manner in which various activities will be assigned to respective individuals. Furthermore, various project management tools such as Work Break Structure (WBS) and Gantt Chart are explained. The duration for specific tasks and the time of their completion is illustrated and the estimates of costs during execution from the beginning to the end of the project are also provided. This is important in enabling the client set aside enough funds that facilitate the execution of the project. The PEP also provides the manner in which computerized planning will be done. This includes the use of a number of computer applications to create Gantt Chart and the PDM Diagram for the project Stage 1: Preliminary Planning Work Project Scope The scope of this project will involve a focus on the requests of the client and prevention f deviation from the recommendations. For instance, the size of the house will be maintained at an area of 400 square meters and the materials used during the project will be those preferred by the client. The budgeting will be estimated according to the ability of the client to fund the project and various professionals will be subcontracted for the purpose of executing a number of tasks during the execution of the project tasks. List of assumptions used in the project The main assumption during this project is that all the required materials will be provided to the people involved in the construction of the house and there will be no stoppage of construction activities due to unavailability of materials. It is also assumed that the professionals involved in the performance of various tasks during the project will have the right qualifications that enable them undertake the execution activities. Another assumption during the implementation of the project I that the location where the building will be constructed is well-served with various forms of infrastructure such as transport and communication to enable coordination of tasks. Planning methodology The technique that will be involved in the delivery of the project will involve a number of activities to be executed and the schedule for the acquisition of materials to be used during the actual construction. It also illustrates the manner in which various tasks will be shared among the project team and the timing of the actual activities to ensure the project is completed within the expected time schedule. The materials will be used to construct the building and the services of the commissioning organization will be sought before handing over the project to the client. Project calendar showing start and finish dates The following is the project calendar illustrating the specific duration that the tasks will take and the starting and finishing times for them. Activity Start Date End Date Survey of the Construction site 04/05/2016 06/05/2016 Removal of rocks and leveling the ground 08/06/2016 10/05/2016 Digging the building foundation 12/05/2016 14/05/2016 Purchase of materials and storage 16/05/2016 20/05/2016 Actual construction of the walls 21/05/2016 30/05/2016 Construction of the roof 02/06/2016 04/06/2016 Incorporation of doors, windows and other ventilations 08/06/2016 12/06/2016 Incorporation of electrical component of the building 13/06/2016 18/06/2016 Incorporation of mechanical component of the building 19/06/2016 25/06/2016 Constructing the drainage system 26/06/2016 28/06/2016 Commissioning the Building 04/07/2016 06/07/2016 Creating a Report of the tasks completed 10/07/2016 12/07/2016 Handing Over the building to the Client 15/07/2016 16/07/2016 Table 1. Project calendar showing the start and end of various activities during the project Develop a Work Breakdown Structure (WBS) The following is the work breakdown structure that will be used to enable various activities to be undertaken during the project. Figure 1. Work Breakdown structure during the construction of the house Organization Break Down Structure (OBS) The following organization breakdown structure will be used during the implementation of the project. Figure 2. organization Breakdown Structure during the Construction of the house Responsibility Assignment Matrix (RAM) In order to enable each participant know their roles during the implementation of the project, Responsibility Assignment Matrix (RAM) will be used. This is a matrix that will determine the person to be consulted, the person to be held accountable for each task undertaken, the person to be informed upon completion of a specified task. The resulting RAM will be as follows: Function Project Sponsor Designer Procurement Officer Software Developer Project Manager R-Responsible, I-Informed, C-Consulted, A-Accountable Creation of Project Plan I A R Design C R I R A Funding R I I A Procurement C R Technical Requirements C C R A Table 2. responsibility Assignment Matrix During construction of the house List of Tasks, Durations and their Logical Relationship The following is the order in which various activities will be undertaken in the order of their execution and respective durations. Activity Number Activity Duration in Days 1 Survey 2 2 Leveling the Ground 2 3 Digging Foundation 4 4 Purchase of Materials 9 5 Construction of Walls 2 6 Doors, Windows and ventilation 4 7 Electrical Components 5 8 Mechanical Components 6 9 Drainage System 2 10 Commissioning 2 11 Report 2 12 Handing Over 1 Table 3. List of Tasks, their duration and order in which they will be performed during the construction of the house Execution Program using a Manual PDM Diagram In accordance with the schedule of tasks as illustrated in the table above, the following is the precedence Method Diagram (PDM) that will be used. Activity Number Activity Preceded by Duration in Days 1 Survey - 2 2 Leveling the Ground 1 2 3 Digging Foundation 1 4 4 Purchase of Materials 2 9 5 Construction of Walls 2 2 6 Doors, Windows and ventilation 3 4 7 Electrical Components 4,5 5 8 Mechanical Components 6 6 9 Drainage System 7,8 2 10 Commissioning 2 11 Report 2 12 Handing Over 1 Table 4. manual PDM diagram to be used during execution of the project Figure 3.Manual PDM Diagram showing the precedence of tasks during the execution of the program Estimate the cost of the project as per the WBS and listed activities The main areas where costs will be incurred include conducting a survey of the area where the building will be conducted, purchase of materials to be used in the construction of the building and the seeking the assistance of subcontractors who are specialized in other areas that are not within the area of specialization of the project manager. In addition, costs will be incurred in the payment of laborers such as those involved in the actual construction activities. The following areas of expenditure show the estimated cost of the project from the beginning to the end. Area of Expenditure Amount of Expense incurred in thousands of Dollars $ Survey of the land 2000 Land preparation 5000 Purchase of building materials 10000 Payments to Employees at the construction site 15000 Payment for subcontracting services 7000 Payments to the project Manager 5000 Miscellaneous Expenses 4000 TOTAL 39,000 Table 5. Budget to be used during the execution of the project A Risk Register to Identify and Prioritize all Risk Associated with this Project Risks that may affect the accomplishment of the objectives of the project can be categorized into financial and non financial risks. Financial risks are those that may result when expenses are incurred in an activity that is less beneficial to the objectives of the building or do not meet the intentions of the project. An example of a financial risk may be the occurrence of an event that is of negative impact to an employee at the construction site or the project manager. The risks register will enable establishment of the potential risks so that measures of countering them can be determined. It will also enable classification of the risks based on severity so that measures are put in place to address the most significant risks. The following risk register will be used to manage risks and conduct activities with the focus on preventing any possible risks during the execution of the project. Likelihood Consequence Very Likely Likely Neither Likely Nor Unlikely Unlikely Very Unlikely Catastrophic The existence of cracks in the walls of the building Major Expenditure on purchase of low quality materials Minor Physical injury to an employee No Consequence Table 5. Risk register in which various risks will be classified during the execution of the project Sub-contractors Schedule for the Project A number of subcontractors will be assigned roles of contributing to the completion of the project. For instance, Excavation Company will be contracted to undertake the task of excavation the foundation for the building, designers will be subcontracted to enable creation of designs that meet the client’s requirements and procurement companies will be subcontracted to supply various materials required during the construction of the building. Lastly, mechanical, plumbing and electrical systems of the building will be subcontracted to the respective professionals so that they can execute the roles of incorporating these components into the building. The following is a summary of subcontractors and their role during the project. Subcontractor Role of the Subcontractor Excavation Company Excavation of the area where the house is to be constructed to remove rocks and level the ground Designers Create a design for the building Procurement Companies Supply materials to be used during construction of the house Mechanical and Electrical and Plumbing Fitters Incorporate the mechanical, electrical and plumbing components of the building Quantity Surveyors Estimate the quantity of materials required to meet the construction objectives without overspending or creating a budget deficit Table 6. Subcontractor’s Schedule to be used during the project References Some of the reference materials that will provide additional information during the construction of the hose include the following: Kuzman, M.K., Grošelj, P., Ayrilmis, N. and Zbašnik-Senegačnik, M., 2013. Comparison of passive house construction types using analytic hierarchy process. Energy and Buildings, 64, pp.258-263. This article will enable understanding of the specific characteristics that buildings should have to distinguish them from traditional buildings. Mills, A., Love, P.E. and Williams, P., 2009. Defect costs in residential construction. Journal of Construction Engineering and Management, 135(1), pp.12-16. This article will enable understanding of the costs likely to be incurred and the areas where expenditures should be focused on. Stage 2: Computerized Planning Computerized planning will involve the use of modern technologies such as computers to determine organize the manner in which activities are undertaken during the project execution. In order to achieve the objectives of computerized planning, the following activities will be undertaken. A list of tasks and work breakdown schedule for the project The main tasks to be performed will be entered into a computer and their expected duration determined based on the estimation of the project manager. Computer software such as Ms Project will be used to track the progress of activities and the people responsible for their execution. In the case of the house to be constructed, the following tasks and their corresponding duration will be entered into the computer system. Project Calendar Project calendar will begin from the moment the surveying of the site for the building begins until the actual building has been constructed. The performance of tasks will be in compliance with the set limits in the project calendar so that the project is completed within the expected time of completion. The project calendar to be used during execution of the project will be as shown in Table 1. A PDM Diagram and a Gantt chart The PDM diagram to be used during the project will be as shown in figure 3. The importance of the PDM diagram is that it will enable understanding the earliest possible start times (ES) of various activities and their corresponding earliest finish times (EF). It will also enable understanding the possible latest start times (LS) and the corresponding latest finish times (LF) so that the project manager can determine whether some activities can be crashed to ensure compliance of the project to the time schedule for its completion. The Gant Chart to be used during the project will show the manager in which activities are carried out in terms of the start date, the preceding activities and the progress of an activity. It will also be used to allocate resources for various tasks during the project. The Gantt chart to be used during the project will be as follows. Activity 4/5/2016 6/5/2016 15/5/2016 25/05/2016 4/6/2016 8/6/2016 16/06/2016 24/06/2016 30/06/2016 3/7/2016 8/7/2016 16/07/2016 Survey of the Construction site     Removal of rocks and leveling the ground     Digging the building foundation       Purchase of materials and storage       Actual construction of the walls       Construction of the roof       Incorporation of doors, windows and other ventilations       Incorporation of electrical component of the building       Incorporation of mechanical component of the building       Constructing the drainage system       Commissioning the Building       Creating a Report of the tasks completed     Handing Over the building to the Client     Figure 4. Gantt Chart showing the sequence of activities during the project execution A weekly Gantt Chart of all activities sorted by WBS In order to undertake computerized planning of the project in an effective manner, a weekly Gantt chart will be developed and used to determine the progress of the project in each week. This will involve an illustration of the accomplishment of tasks in each day of the week. The weekly Gantt chart will be similar to the one illustrated in the figure below. Task Progress Monday     Tuesday       Wednesday       Thursday       Friday     Figure 5. A weekly Gantt chart for the project of construction of a house A list and Cost of all resources (own and/or subcontracted). The resources that will be needed are those materials that will need to be purchased in order to undertake the actual building activities. The resources and their corresponding costs are illustrated in the table below. Resource Estimated Cost in $ Cement 4000 Sand 8000 Gravel 6000 nails 2000 Iron sheets 6000 Wooden rails 2000 Hammers, Saws and other equipment 3000 TOTAL 31,000 Table 7. cost of resources during the implementation of the project Final Cost and Detail Budget Reports The final budget that will enable understanding the major areas where financial resources will be spent is shown in figure 5. When the final cost of resources is combined with the cost of resources the project manager is able to come closer to the actual cost of the project. Various Resource Schedules in the form of Gantt Charts The acquisition of resources such as the purchase of materials will be conducted based on a schedule son that the project sponsor is not burdened to fund all the resources at once. In order to determine the precedence in which resources will be scheduled, the following Gantt Char will be used. Date of Acquisition 6/5/2016 15/05/2016 30/05/2016 6-Jun 15/06/2016 30/06/2016 4/7/2016 Surveying Resources     Construction resources     Supervision resources     Fittings and Fixtures     Miscellaneous resources   Figure 6. Resource Schedule in the form of a Gantt Chart A budget and cost forecast. Also develop an “S” curve using the software When the budget forecast for the activities of the project is combined with the cost of resources to be used, a comprehensible budget will be obtained that shows the actual cost of the entire project from the beginning to the end. The totals of comprehensive budget will be a combination of the totals from table 5 and table 7. The S-curve will be obtained to determine the progress of the project execution. An example of S-curve to be used is as illustrated below. Figure 7. S-Curve that will enable understanding of the progress of the project. Other Relevant Reports to Support the PEP An example of a relevant report that will support the PEP is the creation of the overall achievements in various stages of the project and testing the operational effectiveness of the building and providing an overall rating. Thus, the areas that have lower ratings will be easily improved while the areas with higher ratings will be concluded and the client will be provided with the assurance that the building meets his requirements and is safe for use. A report from a commissioning organization will also be provided to the building owner to show that the organization approves the use of the building for the purpose intended by the owner. References Kuzman, M.K., Grošelj, P., Ayrilmis, N. and Zbašnik-Senegačnik, M., 2013. Comparison of passive house construction types using analytic hierarchy process. Energy and Buildings, 64, pp.258-263. Mills, A., Love, P.E. and Williams, P., 2009. Defect costs in residential construction. Journal of Construction Engineering and Management, 135(1), pp.12-16. Read More