Constructing an Inter-Municipality All-Weather Road Linking Two Municipal Towns - Capstone Project Example

Infrastructure Management Name: Institution: Table of Contents PART ONE: THE BUSINESS CASE 3 The Project Overview 3 Scope Statement 5 Project Objective 5 Project Deliverables 5 Project Timelines 5 Project Requirements 5 The Cost Benefit Analysis 6 The Projected Costs 6 The Expected Benefits 6 Is the Project Viable? 6 PART TWO: THE CONTRACT 8 The Contractor Obligations 8 Contract Timeframe 9 Payment Details 9 PART THREE: THE TENDER 10 Project Breakdown 10 Cost Estimates 10 Summation of Costs 11 PART FOUR: THE PROJECT SCHEDULE 12 The Project Time Frame (Gantt Chart) 12 References 13 PART ONE: THE BUSINESS CASE The Project Overview This project is about constructing an inter-municipality all-weather road linking two municipal towns A and B. For that reason, the project shall be referred to as the A-B Inter-Municipality All-Weather Road Project. In other words, the all-weather road shall act as a connecting point between the two municipalities. For the longest time, towns A and B have been served by the poorest of road networks in the entire country. This has been a source of impediment to the economic development of these areas. As a result, therefore, the people living in these areas have always been left behind by their counterparts from other municipalities in terms of overall development. In view of this reason, the municipal town governments have combined their efforts and resources to ensure a proper road network does exist between them. This partnership is aimed at improving the economic development of the local residents in various respects. The approximate distance to be covered by the road shall be 25km. After the completion of the project, the management and control of the road in future shall remain a preserve of the municipal governments of the two municipalities. On completion, the A-B Road is expected to provide quite a number of benefits to not only the two municipalities, but also to the entire country. Some of these expected benefits include: 1) Provision of an all-year-round transportation link between town A and B. This will ensure quick and timely delivery of goods and services to the respective markets for both the residents of town A and town B. 2) Encourage the sharing of cultural, social, economic and recreational activities among communities living in the two municipalities 3) Reduction of the cost of offering services to the local residents both by the national government as well as the two municipal governments involved 4) Boosting of tourism since tourists will no longer have problems accessing the area. They will feel freer travelling both within and out of the two municipalities. As a result, therefore, the national government’s GDP will be expected to increase, hence a benefit to the national government too. 5) Reduction in the cost of living for the local residents. This will be attributed to the extreme savings they are bound to make by using the new A-B Road. 6) Though for the short-term, the A-B Inter-Municipality All-Weather Road Project will provide jobs for the local residents. However small the project might be, a certain percentage of people shall seek employment in the project during its running. Other employment opportunities would come from the maintenance of this road. The construction of the A-B Road will be funded partly by the national government, though the biggest portion of the project shall be propelled by the municipal town governments of the two municipalities A and B. The project shall be subdivided into 10 main tasks as outlined below. This subdivision of tasks will be essential in ensuring that each project phase is exhaustively handled. They are: 1. Project Familiarization 2. An initial survey (Documenting the conditions at hand) 3. Understanding Traffic Information 4. Final Conceptual Design 5. Quarter Improvement of Design and Submission 6. Three-Quarter of the Design Submission 7. Full Actual Design Submission 8. The Bidding Process 9. The Construction Stage 10. Engagement with the public Scope Statement Project Objective To construct a 25 km inter-municipality all-weather road between town A and town B in a span of five months at a cost of not more than $1 million. Project Deliverables A 25 km all-weather road spanning between town A and town B Proper pavements that are equally all-weather Adherence to respective agency requirements Environmental adherence permits and documentation Road design documents Project Timelines 1. Project Familiarization – by April 3 2. An initial survey (Documenting the conditions at hand) – by April 9 3. Understanding Traffic Information – by April 15 4. Final Conceptual Design – by April 30 5. Quarter Improvement of Design and Submission – by May 10 6. Three-Quarter of the Design Submission – by May 19 7. Full Actual Design Submission – by May 31 8. The Bidding Process – by June 12 9. The Construction Stage – by August 15 10. Engagement with the public – by August 30 Project Requirements The set timelines for the project must be strictly adhered to The participating bidders must ensure they comply fully with the project requirements. The winning bidder must be able to source for labor from the local populace The contractor must be report to the governments of municipalities of town A and B, as well as the national government, preferably at every stage of the project The Cost Benefit Analysis The Projected Costs The A-B Inter-Municipality All-Weather Road Project, just like any other project, is expected to part with some costs. The first cost will be the Capital Costs which are the main costs for any project. These shall be costs ranging from the survey, bidding, design processes, construction, and supervisions. These costs are estimated to stand at $850,000. Other costs include major rehabilitation costs and routine annual costs. The Expected Benefits The projects benefits include travel time savings, savings on the operation costs of vehicles in towns A and B, and safety benefits. Additionally, economic development of the locality is a likely benefit that is almost undeniably expected. Exclusive of the other unseen benefits of the project that can’t be financially quantified, these benefits are estimated at $3 million. Is the Project Viable? In comparison with the expected benefits, the project costs are far much lower. This, therefore, qualifies the A-B Inter-municipality All-Weather Road Project as a feasible project indeed. PART TWO: THE CONTRACT The Contractor Obligations 1. Both the contractor and the employer shall be required to adhere to the contract agreement as shall be agreed failure to which a legal process shall be initiated against the contravening party 2. The employer shall have the right to revoke this contract at any given time, provided they compensate the contractor accordingly commensurate with the works that shall have been done then. This shall be done in writing. 3. The contractor shall not subcontract or transfer this contract to a third party without the prior approval by the employer. 4. The contractor shall provide all materials, equipment, machinery, labor, services, and any other prerequisite requirements for the accomplishment of the A-B Inter-Municipality All-Weather Road Project 5. The contractor shall be liable for any form of destruction that may arise as a result of the works that shall be carried out by the contractor. The contractor shall indemnify the employer accordingly in this case. 6. The insurance of the works undertaken shall be taken by the contractor from the commencement of the project up to the very completion of the project. 7. As long as the employer specifications are not adequately met by the contractor, all expenses with regards to such repairs and replacement shall remain the contractor’s prerogative. 8. The contractor shall not undertake any other tasks other than the mentioned herein without the prior written approval by the employer 9. The contractor shall clear the construction sites and paths by removing any objects that may be construed to mean dirt under good workmanship 10. The contractor may suspend the procession of the works contracted at such times as when the employer, in one way or another, makes it hard for the contractor to work by delaying in making the partial payments as required by the contract Contract Timeframe Task Approximate Dates Project Familiarization April 1 through April 3 Initial Survey April 4 through April 9 Understanding Traffic Information April 10 through April 15 Final Design Concept April 16 through April 30 Quarter Improvement of the Conceptual Design May 1 through May 10 Three-Quarter of the Design and Submission May 11 through May 19 Full Actual Design Submission May 20 through May 31 The Bidding Process June 1 through June 12 The Construction Phase June 13 through August 15 The Engagement with the public August 16 through August 30 Handing Over of Project to Employer September 2 Table 1: Contract Approximate Dates ⃰The works shall be completed within a period of approximately 120 calendar days beginning the day of the signing of this contract document. Payment Details On faithful accomplishment of the project by the contractor, the total sum of […….] shall be remitted to the contractor. The amount payable shall be fixed and lump sum in which case no adjustments shall apply Due to the partial payments by the employer, the contractor shall notify the employer of the percentage of the completed works prior to being paid the agreed partial amount per project phase. A performance bond of 8% shall be paid to the employer by the contractor as a guarantee at the commencement of the project in a reputable bank. This amount is refundable at the end of the contract, and on successful completion of the project by the contractor. PART THREE: THE TENDER Project Breakdown As an interested applicant for this project, we lay down the tasks and subtasks for the project right from the beginning to the completion of the project as follows: a) Project Familiarization b) An initial survey (Documenting the conditions at hand) c) Understanding Traffic Information d) Final Conceptual Design e) Quarter Improvement of Design and Submission f) Three-Quarter of the Design Submission g) Full Actual Design Submission h) The Construction Stage i) Engagement with the public Cost Estimates The costs for the project are outlined below as approximated by our firm. This is outlined sequentially for each individual project as follows: Task Estimated Cost (USD) Project Familiarization Free Initial Survey 5,000 Traffic Information 13,000 Final Conceptual Design 43,400 Quarter Design Submission 46,000 Three-Quarter Design Submission 43,000 Full Actual Design Submission 54,000 The Actual Construction Process 622,600 Engagement with the Public 23,000 TOTAL 850,000 Table 2: Project Cost Estimates In estimating the costs in the table above the following assumptions were made: The current currency rates are valid The current prices of materials, equipment, and other project inputs apply The total cost is subject to changes depending on the possible changes in the prior assumptions listed above The prices quoted are inclusive of current taxes Summation of Costs As is illustrated in Table 2 above, the summation of the project tasks give a total of $850,000. This, therefore, is the tender amount as submitted by the contractor. PART FOUR: THE PROJECT SCHEDULE The Project Time Frame (Gantt Chart) Figure 1: Project Gantt Chart The arrangement of the tasks for the A-B Inter-Municipality All-Weather Road Project followed the order shown in Figure 1 above because of the chronological order in which these tasks shall occur. Looking at the “Project Familiarization” phase, for example, it cannot come after the “Design” phases. This, therefore, is the order outlined in the Gantt Chart shown. References Albert, H., 2004. Handbook of Project Management Procedures. TTL Publishing Ltd. Booz Allen Hamilton – History of Booz Allen 1950s Bjarne, K., 2007. Project Management –Theory and practice (pp.63). Nyt Teknisk Forlag.  David, C., & Roland, G., 2006. Global Project Management Handbook (pp.1-4). McGraw-Hill Professional Harold, K., 2003. Project Management: A Systems Approach to Planning, Scheduling, and Controlling (8th Ed. ed.). Wiley.  James, P. L., 2000. The project manager's desk reference: a comprehensive guide to project planning, scheduling, evaluation, and systems (pp.185). Jörg, B., & Martin, K., & Michael, R., 2003. Process management: a guide for the design of business processes.  Lewis, R. I., 2006. Project Management (pp.110). McGraw-Hill Professional. Morgen, W., 2003. Fifty key figures in management (pp.96-101). Routledge. Nokes, S., 2007. The Definitive Guide to Project Management. London: Prentice Hall. Paul, C. D., 2005. The right projects done right! John Wiley and Sons. Read More

As a result, therefore, the national government’s GDP will be expected to increase, hence a benefit to the national government too. 5) Reduction in the cost of living for the local residents. This will be attributed to the extreme savings they are bound to make by using the new A-B Road. 6) Though for the short-term, the A-B Inter-Municipality All-Weather Road Project will provide jobs for the local residents. However small the project might be, a certain percentage of people shall seek employment in the project during its running.

Other employment opportunities would come from the maintenance of this road. The construction of the A-B Road will be funded partly by the national government, though the biggest portion of the project shall be propelled by the municipal town governments of the two municipalities A and B. The project shall be subdivided into 10 main tasks as outlined below. This subdivision of tasks will be essential in ensuring that each project phase is exhaustively handled. They are: 1. Project Familiarization 2.

An initial survey (Documenting the conditions at hand) 3. Understanding Traffic Information 4. Final Conceptual Design 5. Quarter Improvement of Design and Submission 6. Three-Quarter of the Design Submission 7. Full Actual Design Submission 8. The Bidding Process 9. The Construction Stage 10. Engagement with the public Scope Statement Project Objective To construct a 25 km inter-municipality all-weather road between town A and town B in a span of five months at a cost of not more than $1 million.

Project Deliverables A 25 km all-weather road spanning between town A and town B Proper pavements that are equally all-weather Adherence to respective agency requirements Environmental adherence permits and documentation Road design documents Project Timelines 1. Project Familiarization – by April 3 2. An initial survey (Documenting the conditions at hand) – by April 9 3. Understanding Traffic Information – by April 15 4. Final Conceptual Design – by April 30 5. Quarter Improvement of Design and Submission – by May 10 6.

Three-Quarter of the Design Submission – by May 19 7. Full Actual Design Submission – by May 31 8. The Bidding Process – by June 12 9. The Construction Stage – by August 15 10. Engagement with the public – by August 30 Project Requirements The set timelines for the project must be strictly adhered to The participating bidders must ensure they comply fully with the project requirements. The winning bidder must be able to source for labor from the local populace The contractor must be report to the governments of municipalities of town A and B, as well as the national government, preferably at every stage of the project The Cost Benefit Analysis The Projected Costs The A-B Inter-Municipality All-Weather Road Project, just like any other project, is expected to part with some costs.

The first cost will be the Capital Costs which are the main costs for any project. These shall be costs ranging from the survey, bidding, design processes, construction, and supervisions. These costs are estimated to stand at $850,000. Other costs include major rehabilitation costs and routine annual costs. The Expected Benefits The projects benefits include travel time savings, savings on the operation costs of vehicles in towns A and B, and safety benefits. Additionally, economic development of the locality is a likely benefit that is almost undeniably expected.

Exclusive of the other unseen benefits of the project that can’t be financially quantified, these benefits are estimated at $3 million. Is the Project Viable? In comparison with the expected benefits, the project costs are far much lower. This, therefore, qualifies the A-B Inter-municipality All-Weather Road Project as a feasible project indeed. PART TWO: THE CONTRACT The Contractor Obligations 1. Both the contractor and the employer shall be required to adhere to the contract agreement as shall be agreed failure to which a legal process shall be initiated against the contravening party 2.

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