Public Communication Programs for Public Education - Essay Example

Public Communication Program

Public communication programs for public education

Public education is one of the used in many states within the US because it offers cheap services meaning that parents do not need to offer much and can save for the future of their children, especially for college. At the same time communication, is one of the essential aspects of a school for it to run properly no matter who is being sent the message, whether a parent or a teacher, as the channels used should be appropriate and should show respect to the individual. Even a student is important, and so messages should be passed across in a respectful manner. The program or system or process that is used to pass down information depends on the measure that is used. In this case, one of the programs that is used is the school or district website. This is a self-service school portal in which anyone can log into to acquire information about the school and what it entails, the lessons taught, the mission, vision aim, and also the names of the staff members. It also makes it easy to share information about the public institution with the public since all changes within the school are always updated. Another process that is used includes a mobile application that is used to present notifications, synchronize calendars so that parents and staff members know of important dates or any alerts. Another system that is used includes notifications and alerts which inform parents in the situation there is an emergency within the school that requires their urgent attention, or there are important reminders such as closing dates, parents’ meetings or any other events. Another program used is the emails, which are used in many public institutions because it creates privacy when sending and receiving information. It presents a lot of privacy, which is a concept that so many parents appreciate .

Measurement of program effectiveness

The effectiveness of the programs have been measured against public relations so that an improvement can be made on those, which are not found to be good enough. Another quest for the measurement is to determine how cost and time effective they are. This is because a program or system used to pass a message must deliver it on time and in the cheapest manner such that it can be afforded by more individuals. In the situation that the program used is too expensive, then it means that not all parents within public schools can afford it. This is because the parents who take their children to public learning institutions are not well off to afford private schools for their children. Also in the situation that it is not time effective, it means that a message can be sent today but could be delivered the day after tomorrow and yet what was required of the parent was to happen the next day, thus making it null by the time it is being delivered. Another factor that is measured is whether or not the program or system used is able to get to the target audience and in a format that can be understood. In this case, when sending a message to a particular parent who is supposed to appear in the principal’s office due to the conduct of their child, the means used should ensure that the message gets to the parent no matter what. This is because if it does not reach the particular parent and there is a mix-up, then the institution could be found incompetent if it always makes the same mistakes when sending messages .

Gaps in the system

There are different gaps that exist in the public communication program, but they are based on the type of information that is being sent. This means that a public institution requires all the programs at hand to ensure that it passes across all types of messages without leaving any gaps. One of the gaps is that if a public institution does not use other programs like emails, the website, or even the mobile app but instead used videos alone, then it will not be able to send any emergency alerts to parents. This is because it requires a program that is very fast and will be viewed almost immediately it is sent because the emergency could be about the health of the child or there is a security threat that requires students to be carried home by parents and guardians only. Important documents also cannot be sent through programs that involve the mobile application or notifications sites. This is because they could be lost or can fall into the wrong hands and but to remedy such a situation, the email or the school website can be used depending on the content of the data being presented and the audience intended to access it .

Measurement of the effectiveness of new or existing programs

The measurement of a new or existing program is measured primarily based on the intended objective or the objective of the program. This is because if the program does not fulfill its intended duties, then it can be considered ineffective. An example is that the objective of the school website is to clearly define the aim, vision, and mission of the institution to any individual who visits the website. It would be effective if the three messages are written on the website in a language that can be understood by many since all individuals do not have the same intellectual capacity. At the same time, the message presented should portray the school as a learning institution that is favorable to all students and will lead to a better future for the students. Contrary to that would mean that the audience would not understand the message being presented, and at the same time would not present what the institution works for . When dealing with a system such as the mail, the measurement is based on the responses that the institution gathers on whether or not it was effective in passing down the required message to the right audience .

Steps to encourage community preparedness for emergencies

To encourage a community for emergency preparedness, some of the steps that could take include recruiting citizens for participation. This means giving the necessary information to the team chosen on what they should do in different situations. The next thing is scheduling a meeting in which the emergency management officials are to speak to the people directly and also in which a preparedness plan is developed. This will give the team involved ample information on what is expected of them and what their reaction should be. The team chosen is essential because it will play a big role in encouraging the whole community to participate the importance of preparedness. Individual home preparedness should also be part of the teaching to ensure that safety begins at home as it spreads to the rest of the community. This with ease the work needed in the situation that there is an emergency . At the same time, individual with special needs should also be recognized and valued because some could be helpless such as the elderly in homes, schools such as daycares, and others. An emergency notification system could also be developed that will alert citizens when there is an emergency. An example is message alerts or a loud hock of a horn placed in different cities, especially those that are vulnerable to hurricanes. Citizens should also be encouraged to sign-up for the notification system, such as writing down their phone numbers so that they can receive text messages at any time when there is an emergency within their community. This would make them more alert and would even assist in taking preventative measures that would reduce damage if possible .