Mooroolbark Real Estate Agency System Design - Report Example

Task Part A: The Report Components Mooroolbark Real Estate Agency System Design Name Date Table of Contents Mooroolbark Real Estate Agency System Design 1 Name 1 Date 1 Executive Summary 3 Introduction 3 Corporate Overview 4 Functional Areas Used to Support the Organization 4 Business Process Used to Support One of the Functional Areas 5 Information Systems Used To Assist One Of The Business Processes 5 System Requirements 6 Functional Requirements 6 Non-Functional Report 7 System Design 7 Data Flow Diagrams (DFDs) 7 Level 1 Data Flow Diagram 10 Entity Relationship Diagram (ERD) 11 Conclusion 13 References 13 13 Executive Summary At the present, information technology plays a significant role in almost every walk of life. No matter what is the size and nature of a business, it makes use of computers to carry out its business tasks. This report presents a detailed analysis of Mooroobark’s system. The business has already been making use of a modern technology to support its business operations. The case gives an overview of the activities performed by the business. The case study outlines key processes of the business that are performed manually and using information technology. In this report, I will present an analysis of the Mooroobark’s system by using various UML tools. This report will also outline some of the system diagrams to demonstrate the working of the system. The purpose of these diagrams is to understand the working of the system. This report also outlines some of the major processes of the business that are extracted from the case study. Introduction The use of the information technology is continuously increasing in all the walks of life. That is why new technology based systems are evolving day by day. The new technology presently can be seen in all the areas of life and all over the world. In this scenario, Mooroolbark Real Estate Agency has decided to implement a new technology based system. Mooroolbark Real Estate Agency is aimed at implementing new technology support and capability enhancement for the sake of corporate. The new technology will enhance the corporate performance and business handling. This research based report is aimed to offer a deep and detailed analysis of some of major areas and aspects of the Mooroolbark Real Estate Agency idea of new technology based system application. In this report will offer a complete system design through the UML design of system. Corporate Overview Mooroolbark Real Estate Agency is an agency operating from a single office in an eastern suburb of Melbourne. The agency is run by an owner manager, Mr. Ian Watkins, and employs 10 people. The business corporate deals in the housing and commercial property aspects of the business. This business manages the processes and aspects of the corporate. Currently the business is facing problems and as not all of these can be addressed at once management needs to set priorities. Consequently management has decided to re-visit their existing business processes and existing systems. Functional Areas Used to Support the Organization Mooroolbark Real Estate Agency’s system is a complex system. It deals with a wide variety of business aspects. In order to make the implementation of this system a success we need to keep in mind these business aspects. Some of the important processes of the business are outlined below: Customer record Staff record Process management Operational handling Tasks management Property record Rental records Payments details Balance details Operational processes Marketing details Business Process Used to Support One of the Functional Areas Mooroolbark Real Estate Agency uses a wide variety of business processes to support the functional areas. These business functional areas are aimed at managing the business deals and procedures. In this scenario, some of the business processes used to support the functional areas are listed below: Business Transactional management Business sales management Business record management Business marketing management Business decision support Business deals support Information Systems Used To Assist One Of The Business Processes An information system contains a wide variety of aspects such as people, systems and data. In this scenario, information systems are used to collect data, process it and store it so that it can be used by the management with the intention of making effective decisions for the businesses[Ken051]. Mooroolbark Real Estate Agency is going to develop and implement new technology based systems that will offer a more enhanced support and capability for the better organizational management. Here in this section I will outline some of major organizational information systems those will better support the corporate operations. Record management system Data management system Sales support information systems Property management system Corporate decision support system Financial management system Marketing support system Staff data management system Customer record management system System Requirements Mooroolbark Real Estate Agency information system will provide the benefits to customers to buy sell and rent the desired things. It will enhance the business of the company. Customers from all over the nation are able to search their desired place on the internet. Mooroolbark Real Estate Agency information system will allow users to maintain the records of Customer, client, Advertisement and Bidding online. The user with proper rights can search, add, delete and modify the records. The system will automatically generate the reports of customer’s requests. It will help to search any kind of information about customers and agents but with proper rights user can search. The system will help to user to search their desired things very easily because it will be user friendly. It will tell the user which thing he can sell, buy and which thing is on rent. Functional Requirements Maintain property details Maintain Customer’s record Maintain client’s record Maintain the Account information Maintain the Marketing information Maintain the staff data Maintain the customer’s queries Security and Administration Non-Functional Report Here below I have outlined the major non-functional requirements: Security User friendly Adoptability Usability Simplicity Robustness System Design In this section I will present the major system design aspects. In this scenario, I will outline some of major areas and aspects regarding the detailed system design and development. Data Flow Diagrams (DFDs) Here below I have drawn the data flow diagram of the system. This diagram shows the overall system data flows and interaction among different system activities and tasks. The basic purpose of a DFD is to demonstrate the flow of data from one process to another. In this diagram we can see the movement of data from one entity to another by means of arrows. However, it is challenging to understand and design a DFD for the reason that it requires highly system development knowledge and skills to design and develop DFDs for the systems. In addition, when the size of a system increases the complexity of a DFD also increases and it becomes very difficult to recognize the flow of data. It requires designing and drawing skills to effectively design a system. Sometimes, it is also necessary to find an easy to use and understand tool for designing these kinds of diagram. Hence, learning and using these tools is also time-consuming task[Ian04]. This DFD of level zero offers a great deal of information and insight into the system working and communication arrangement. The level one of data flow diagram has shown the system data sources and designations, entities and communications aspects. Level 1 Data Flow Diagram Entity Relationship Diagram (ERD) An entity-relationship (ER) diagram is a specific picture or particularly designed diagram in an attempt to demonstrate the relationships between entities in a database. An ER diagram is essential for those systems which involve the usage of a database. In this scenario, ER diagrams often make use of symbols and words to symbolize three different kinds of information. In addition, these diagrams use boxes to symbolize entities. In the same way, diamonds are generally utilized to signify relationships and ovals are utilized to symbolize attributes[Mik122]. Entity Relationship Diagram of the Mooroolbark Real Estate Agency system presents the deep and detailed analysis of the system object oriented design. This design arrangement offers a comprehensive analysis of some overall system working and functionality. Basically, these diagrams are used to show relationships between entities. In addition, an ER diagram shows the unary and binary relationships between entities of a system[Ian04]. Here we have a great deal of insight of the system entities, object, and relationships among all these entities. Conclusion In this report I have presented a detailed analysis of some of major areas and aspects of Mooroobark’s system. This report has presented a detailed discussion on different aspects of the system. The agency uses a series of steps using manual and automated processes. This report has presented a detailed analysis of the system and its processes using UML diagrams. This report has presented DFDs and ERD for the system. In this scenario, DFD demonstrates the flow of data from one entity to another and ERD shows the relationship between different entities. References Ken051: , (Laudon & Laudon, 2005; Turban et al., 2005), Ian04: , (Sommerville, 2004; Pressman, 2001), Mik122: , (Chapple, 2012), Ian04: , (Sommerville, 2004), Read More