A Major Benefit of Human Resource Management - Coursework Example

HIGHER COLLEGES OF TECHNOLOGY Course Name CIB 3003 Faculty Name Owais Project Title Due Date Part 1 Report Part 2 Oral Defense Section CIB Date submitted Student Name Student ID Declaration: No part of this assignment has been copied from another source (not from another group or student, an internet source or a book) When another person’s words are used, this is shown in the text with “…..” and referenced. No part of this assignment has been written for me by any other person. I have a copy of this assignment that I can produce if the first copy is lost or damaged. Name……………………………………….. Signature: ……………………………….. Running Head: Human Resource Management Human Resource Management Customer’s name: Institution: Customer’s Course Tutor’s Name 20th June, 2014 Contents Contents 3 1. The business case 4 1.1 HR meaning of an organization 4 1.2 Benefits of HRM in an organization 4 1.3 HRM policies and procedures 4 1.4 HRM functions in an organization 5 2. Impact of current HR systems 5 2.1 Meaning of HRIS 5 2.2 Importance of HRIS in success of an organization internationally 5 2.3 Importance of HRIS in success of an organization locally 6 3. Planning and compensation 6 3.1 Planning process and role of HRIS 6 3.2 Role of HRIS in compensation 6 3.3 Compensation and planning module 7 4. Recruitment and selection 7 4.1 Recruitment and selection functions 7 4.2 Benefits of online recruitment 7 4.3 HRIS recruitment process in the organization 8 5. Recommendation 8 5.1 summarizes an organization's strategic situation 8 5.2 Requirement for an HRIS 8 5.3 An HRIS for the organization 9 References 10 1. The business case 1.1 HR meaning of an organization HR is termed as the division of an organization that is concerned with the activities that are related to the employee. Some of these activities include orientation, recruitment, hiring of new employees, employee retention as well as the training of the current employees (Australian human resource institute, 2014). 1.2 Benefits of HRM in an organization A major benefit of HRM is that it helps in the evaluation of HR policies. Based on the evaluation companies are able to use strategic plans, objectives and aims so as to evaluate the HR process. Processes that tend to fall out are discarded or reformulated (Younger, 2007). Another benefit is that helps in monitoring progress and this is done in line with the achievement of the stated objectives as well as goals outlined in the strategic plan. 1.3 HRM policies and procedures A major policy is organization and workplace rules is that as organizations expand they ought to hire based on the organizational needs and to fill vacant positions. Another policy is related to terminating and hiring. Organizations ought to create procedures for recruiting, job descriptions, interviewing and hiring. HR department ought to play a key role in setting payments for the employees, developing the benefits and awarding and at times denying bonuses or raises (Australian human resource institute, 2014). The other policy and procedures are more related to the legal compliance. Thus HR needs to ensure that all labor regulations and laws are followed to avoid fines and legal disputes. 1.4 HRM functions in an organization Though the human resource management has a number of functions, there four main functions that they perform and they include staffing, planning, employee retention and employee development. These four areas in relation to their specific function usually share a common objective in that they aim at having an adequate number of employees who are competent and have the knowledge, skills, abilities and experience that are needed in the achievement of greater organizational goals (Younger, 2007). 2. Impact of current HR systems 2.1 Meaning of HRIS HRIS is software that assists ion data tracking, data entry and payroll, as well as management and accounting functions in an organization (Bruce, 2013). 2.2 Importance of HRIS in success of an organization internationally HRIS tend to have some importance when it comes to success of an organization internationally, by the use of HRIS an organization is able to compete favorably with others since there is better management in the organization and thus accurate results (Beadles, Lowery & Johns, 2005). 2.3 Importance of HRIS in success of an organization locally Also, through the use of HRIS an organization is able to succeed since it tends to have a competitive advantage over other firms that are operating locally since it has implemented an HRIS (Bruce, 2013). 3. Planning and compensation 3.1 Planning process and role of HRIS The first step is establishment of goals. This step is closely followed by the identification of resources and each goal need to have both human resources and financial resources for the completion of the goal. The third step is to establish a goal related tasks and each of the established goals ought to have tasks that are associated with its achievement. The other step involves the prioritizing of tasks and goals based on their importance. The fifth step is the creation of timelines for the completion of associated tasks (Bruce, 2013). This step is closely followed by the establishment of evaluation methods to measure the achievement of the goals. The last step is the identification of alternative actions to deal with any unexpected certainties. HRIS has an important role in planning in that it keeps all critical data related to the employees. The stored data is used and analyzed more easily when dealing with issues related to recruitment strategies. 3.2 Role of HRIS in compensation Based on the fact that HRIS stores information related to employee duties and tasks tend to play a major and leading role in compensation (HR Payroll System, 2014). The stored information is used and analyzed so as to come up with the right compensation for the job done. 3.3 Compensation and planning module The compensation and planning module of organizations is solely based on the position and duties that have been allocated to an individual (Bruce, 2013). Those in higher management positions are also compensated highly since they are more involved in the planning of the activities in the organization. 4. Recruitment and selection 4.1 Recruitment and selection functions Recruitment and selection seems to be core functions for the success of a business. This function call for the hiring of people with the best talents and those that are appropriate to the organizational needs. Recruitment is the process that is applied by organizations to search for apt sources of manpower with the aim of meeting the staffing needs of the organization and at the same time attracting the capable and willing applicants. Selection involves the selection of the best candidate from all the applicants (Beadles, Lowery & Johns, 2005). 4.2 Benefits of online recruitment Online recruitment tends to possess a number of benefits with the major one being a reduced time of hiring. It allows immediate and real time interaction and at the same time offers 24X7 job search. The other benefit is reduced cost (Younger, 2007). The cost associated with posting of to searching of jobs seems to be 90% less than the traditional advertising methods and thus lowering the cost. The other benefit is that the employers have a wider reach and thus they have a large pool to choose from. 4.3 HRIS recruitment process in the organization HRIS now play an important role in the recruitment of staff, based on this it offers a sophisticated interface that allows it to be used by both the internal and external applicants. Through the system applicants are able to submit their resumes as well as contact information to the potential employees (Beadles, Lowery & Johns, 2005). After all the data is collected it is archived and this makes it readily available to the hiring manager. It in a way eases the selection since the hiring manager is able to search the resumes based on experience, level of education and technical skills. It also allows the current employees to apply for the job. 5. Recommendation 5.1 summarizes an organization's strategic situation Mark and Spencer operate in an environment that is very competitive and they are affected by a number of factors. Based on the fact that they operate in a number of segments such as clothes, food, beauty and home product they have to deal with a great number of competitors. The company seems to be so sensitive to the social, economic and technological factors. And thus they need to keep up with advancements in technology and the changing trends when it comes to issues related to clothing for them to be at par with their competitors. Based on the fact that they seem to be committed to meeting and fulfilling the needs of the customers they have positioned themselves strategically for this. 5.2 Requirement for an HRIS A major requirement of an HRIS is a clear understanding of the business strategy and HR strategy for an organization (HR Payroll System, 2014). This is clearly followed by a clear definition of what the organization expects from the HRIS and based on this one can search for the most appropriate ones based on their needs. 5.3 An HRIS for the organization Based on my knowledge of HRIS I would recommend an HRIS which offers the following kind of support to the organization; payroll, HR, training, benefits, compliance and recruiting solutions (HR Payroll System, 2014). References Australian human resource institute (2014). HR Strategies and Planning. Retrieved June 20, 2014, from https://www.ahri.com.au/assist/hr-strategies-and-planning Beadles, N. Lowery, C. & Johns, K. (2005). The Impact of Human Resource Information Systems: An Exploratory Study in the Public Sector. Communications of the IIMA, 5 (4) http://iima.org/CIIMA/11%205.4_Beadles_39-46.pdf Bruce, S. (2013). HRIS 101: Selecting the right system for your organization. Retrieved June 20, 2014, from http://hrdailyadvisor.blr.com/2013/04/23/hris-101-selecting-the-right-system-for-your-organization/# HR Payroll System (2014). HRIS. Retrieved June 20, 2014, from http://www.hrpayrollsystems.net/hris/ Younger, J. (2007). Online Job Recruitment: Trends, Benefits, Outcomes, and Implications. Retrieved June 20, 2014, from http://www.onrec.com/news/news-archive/online-job-recruitment-trends-benefits-outcomes-and-implications Read More