Amount of Information about a Specific Problem - Case Study Example

Step one: Problem Statement Report begins with the study of the problem. The research problem statement is the basis and the emphasis of research report. Without the problem statement a research report loses its significance and objective, because reports provide an amount of information about a specific problem (Burns et al, 86). In business fields, reports play a vital role because they needs to track a record of the market value and changing behaviors in the society. Providing the information about the need of setting up of a separate section for Pelops, one of the famous Kings of Greek Mythology is the main issue of the report. There is a need of opening up a separate section for Pelops and this report will provide the information about the significance of Greek mythology by providing the information that shows people’s interest in Greek mythology. This information will be collected through research. The report will also try to awake urgency in executive manager about the necessity of opening up a separate section for Greek Mythology and Pelops in particular because it is believed that modern society is based on the Ancient Greek civilization (Budin, 3). Greek civilization is considered as one of the greatest and important civilization. Greeks contributed a lot to literature. Jacob Burckhardt in his article ‘The Greeks and Greek Civilization’ talks about the Greeks in detail specifically from the aspect of education and literature. His article clearly states the importance of Greeks Mythology and civilization. The major objective of this report is to persuade my executive manager. The persuasion is meant to convince him about the need of opening a separate section for Greek Mythology. The report will try to convince the executive manager by providing the significance of presenting Greek Mythology in the museum. The information will be provided through research. As a manager of the museum, he would be having an idea about Greek Mythology but he might have not thought about actually contributing space to such idea. The report will revolve around the different reasons behind convincing the executive director for opening up a separate section for the Greeks. The report will also specifically mention the interest in Pelops to be the representatives of Greek Myths because it is believed that he was an important King of Pis and he undertook numerous adventures and challenges to win his love Hippodameia (Hansen, 58). The report will draw its focus to Pelops because it is assumed that visitors will be interested in knowing his adventures. There are different and interesting sides to Pelops life i.e. his birth, his being served to the gods by his father, his apprenticeship to Poseidon, his love, and his fatal curse can all be presented at the museum. The major issue is that museum is lacking the inclusion of Greek Myths which is a loss on one hand because the Greek Mythology holds a great importance in terms of knowledge which is important for the visitors to know. The report will be a researched based report. It will also talk about different scholars mentioning the importance of Greek Mythology and civilization. This will help in convincing the executive manager through the research thus making it logical. The information collected will be through the printed material about the significance of Greek Mythology thus making it a research report. Step Two: Audience Analysis: The audience analyzed is the executive manager. On the part of being a manager of the museum, he is well aware of the kind of the data that will be provided in the report and that is the things that needs to be added or eliminated in the museum which makes a presupposition on the part of the manager. In the report there is a need to explain in detail the significance of my suggestion, My suggestion is to provide a space to the Greek Mythology and in order to make him understand I will provide a research study of different scholarly works and researches that talks about the significance of Greek culture, myths and civilization in the museums, in this way my argument will prove to be sound to the manager. In this report an analysis about the beliefs and mindsets of the audience will be made. The report will be written in a way that appeals to the audience and convinces them. Audience analysis is the most important step in planning a target document. The report is written for a specific audience and that audience needs specific considerations to be kept in mind before writing the report. Audience analysis involves identification of information and ego needs of the reader (Kuiper 30). The audience of the report is going to be the executive manager of the museum. His responsibility is to supervise my performance and to undertake planning for the development of the museum. He regularly needs new ideas to attract more visitors to the museum. He is knowledgeable about history, geography and science. He possesses an analytical mind and prefers to think logically through any problem. He is generally attentive to suggestions that are put forward logically. To achieve the purpose of this report, a persuasive strategy will need to be adopted by establishing the need early on in the report. Credibility will have to be built by presenting evidence of research and knowledge. Information will have to be provided tactfully and in a respectable tone considering the power distance between the reader and the writer of the report. The report will also observe that whether the objective can be achieved through analyzing the audience or not. The knowledge about the need of the audience will make things easier and sound. The need of the audience is to come across new ideas for the museum. A check should be made whether the report is fulfilling this need or not. Step three: Purpose of the report The purpose of the report tells about the reasons behind writing the report and its significances. One of the major reasons of this report is to provide a systematic data about the need, suggestion and importance of Greek Mythology. The purpose is also to present the data in convincing and logical manner the need for the opening up a section on Pelops at the museum. The significance can be concluded from the fact that the report meets the need for bringing an innovation message identified by Kuiper (28). One of the major reasons here for report writing is to provide authenticate information that supports the suggestions that are forwarded to the executive manager. It is believed that reports are management tools and their purpose is to help the audience to quickly grasp the important elements to help make effective decisions. A good starting place in the development of a report is to write out the purpose of the report in a sentence or two. The purpose statement helps you focus on your primary needs, and it gives the report both a starting point and a goal (Currie, 47). Hence, as a result of reading this report, the executive manager should believe that opening up a section on Pelops will attract more visitors and will contribute to the intellectual development of the community. The information used in this report will come from secondary sources on Greek mythology and modern culture. The documented information will be combined with logical appeals to establish the need for the new section. Thus, to conclude it can be said that report writing considers many things in the report. It analyzes the problem, audience and purpose of the report writing. If these things are observed carefully then a report can be called a concrete report. Works Cited Top of Form Bottom of Form Top of Form Top of Form Top of Form Bottom of Form Bottom of Form Bottom of Form Budin, Stephanie L. The Ancient Greeks: New Perspectives. Santa Barbara, Calif. [u.a.: ABC-CLIO, 2004. Print. Burckhardt, Jacob. The Greeks and Greek Civilization. Harpercollins Pub Limited, 1998. Burns, Alvin C, and Ronald F. Bush. Marketing Research. New Delhi: Pearson, 2007. Print. Currie, Donald. Developing and Applying Study Skills: Writing Assignments, Dissertations and Management Reports. London: Chartered Institute of Personnel and Development, 2005. Print. Hansen, William F. Ariadne's Thread: A Guide to International Tales Found in Classical Literature. Ithaca: Cornell University Press, 2002. Print. Kuiper, Shirley. Contemporary Business Report Writing, 4th edn. Cengage Learning. 2009. Web. 29 Jan. 2013. 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