Business Processes and SystemsSAP SD exercise - Assignment Example

SAP System Report s SAP System Report The SAP System case study provides the explanation how integrated sales and distribution process in detail. The process fosters better understanding of all the procedural step and the functionality of SAP in GBI organisation. The team started its operation of designing bikes after merging of two companies. As a result of GBI formation, a broad market was acquired as a consequence of a combination of different products and different distribution channels. The organisation needed to create a system that would enhance efficiency in sales.

In order to offer services to the high number of customers, the team developed SAP system. The system was to create efficiency in marketing, finance, sales, service and support, IT, and human resource departments. The following report shows all the tasks I carried out. Implementing SAP system in GBI organisation had to involve the financial benefits and costs associated with the system. The system enables the provision of data integration, maintenance of the system and support and complex segments of reporting.

The system stores all the relevant information that the organisation needs to know about the customer. Provision of material management model in the system resolves the audit points raised during the process of procurement. Auditing is made easy with the system because it stores all the payment data involved in any transaction. Thus, in case of any problem with the payment, the finance department would always refer to the data in the system. The system records data about the type of currency and method of payment the customers use to pay for goods.

The sales and accounting departments have a natural time to create and maintain data using the system because it distributes data in order for different people in the organisation to see. The SAP system would help GBI team improve its speed, efficiency and flexibility because the system is useful for making decisions and accessing data faster. The system can give each new customer a unique number that it keeps a record. The data registered in the system could be used by all the staff if they need it because of flexibility in the system.

The segmental reporting in the system would help the organisation to reduce errors (the system gives report for the loss and profit, and analysis of variance). SAP System can produce financial reports, and thus it cannot be compared with the other current systems that cannot produce such reports. The system can record the currency that customers use in the payment and the terms of payment as well (USD). The sophisticated segmentation of reporting that the organisation receive from the system makes the structure more efficient than other r current systems.

The system can record a contact person and thus its efficiency. SAP system has enabled the team to change some of it habits, processes and cultures like use of hardcopy documents to record the customer information. The employees who use the SAP system need to have an information on how to enter certain information into the system or get some training on how to operate the system.  ReferenceSAPCOOKBOOK.COM. (2005). SAP SD Interview Questions, answers, and explanations. [Riverside, Calif.

], Equity Press.