The Guidance of Health and Safety Policy - Research Paper Example

Safety Code Violations

Introduction

Safety at workplace is an important aspect which contributes to a successful execution of duties. It is always the responsibility of every individual within an organization to make sure safety comes first; to be always alert and vigilant to report all cases associated with safety violation. It is the mandate of fire prevention department to formulate health and safety policy; a policy which highlights procedures to be followed in case of an incident such as fire or other accidents occur. It is also the responsibility of the fire prevention manager to inspect, monitor and make sure all safety regulations are adhered to by everyone visiting, working or living within the premises of jurisdiction.

Mission Statement

Fire prevention manager work in collaboration with the healthy and fire safety office to make sure a secure environment is always provided; an environment which is always secure from fire destruction. It is therefore a greater responsibility to the fire prevention manager to ensue this mission is achieved with the highest precision attainable. It is in the capacity of fire prevention manager to provide all solutions and preventive measures to the organization.

The manager must also do day to day inspections to identify and report issues of concern to the relevant department within the organization. Another very important mission executed by fire prevention manager includes maintaining an enabling environment with other stakeholders; stakeholders such as local supplies of electricity and many others which are of beneficial to the organization.

Situation Overview

This is a situation overview on the organization safety basing on the recent inspection done. It highlights sections which need attention and plant preventive maintenance; some of the highlighted sections will need proper replacements. The sections of concern in this report are electrical, structural and ventilation. Note that all these sections are within the organizational premise and according to the health and safety policy, every organization is responsible for safety among individuals interacting with all apparatus within their place of jurisdiction.

Electrical

The point of concern in electrical is the incoming power supply; the cable conveying power is badly worn and need immediate repair. There are some parts in the same cable which will need replacement. Also it is important to note that all the apparatus connected to this power supply is organizational property and it is our responsibility to maintain them and place them rightly; they should be arranged well compared to how they have always been. All this is our responsibility and not for the local power supplier.

Structural

Three of the supporting columns located at the basement of the main operations floor show signs of fatigue; there are also visual cracks in those three columns. Other concerns are the oxidation on the still trusses supporting the columns and the spalling of concrete within the same area.

Ventilation

The exhaust from machinery and apparatus within the premise is collecting in the upper limit of the working area; this has also caused carbon monoxide inhalation among workers. Secondly, there are worn electric wires, broken seals and clogged filters in air conditioning and central heating unit.

Proposed Solutions

Electrical

Since the apparatus and the wires belong to the organization, it is our responsibility to ensure the repairs and possible replacement of the totally damaged parts is done. The international code council stipulates that all the repairs and maintenance should be done professionally and with quality products (International Code Council, 2012). The repairs and replacements will be carried out by electrical and installation contractor (under the supervisory of organizational engineering team); the contractor will be procured under the organizational code.

It is also paramount to make sure that during installation, a current leakage sensor is incorporated to monitor and alert the organization’s engineering team of possible future damages; since this is the main supply conveying a high tension power which has a potential of massive destruction of property and lives, a long life remedy should be considered.

Structural

The columns in question should be addressed with reference to the building plan specification. This review of building pan specification will determine the reasons of the damages; either while building the columns during construction, proper adherence to the building regulations and codes were not properly pursuit. The fire prevention department under the mandate fire prevention manager will provide evacuation procedures to allow column repairs.

Further, the oxidized trusses will need replacement since it will not be able to withstand stress and corrosion at the same time. The contractors will be procured for this work; highy skilled and experienced personel will be needed to handle the situation; it is very dangerous if not handled with care. Right sizes will of steal trusses will be recquired to avoid substandard work. If this structural problem will not be loocked into as soon as possible, the organization will eventually run into risk of having its premise collapse; this scenario will ignite fire, damage all the building walls and finally take away lives plus destroying unquantified amount of propery.

Ventilation

The exhaust collecting in the upper level of the general working area is as a result of fault fans; the fans that extract the exhaust; another reason will be damaged airshafts which always directs the emissions outside the premise. This can be solved by engaging the engineering maintenance team to troubleshoot and correct the possible errors; they will need to check if there are holes or perforations within the shafts or the fans are not working; if the funs are not working the motor funs will need a eplacement. If ther will be holes or perforations; weldind or reveting will be done to seal the holes and prevent the exhaustion escape.

Secondly in this section, worn electric wires and broken seals will need replacement. For the electrical wires, proper cable standards and sizes will be used to relace the xesting ones; it will be important fo engineering department to identify the power rating before deciding which cable wire to be used. The clogged filters will require proper cleaning it will depends on the blockage materials in these filters; if the material is purely carbonic, hot water will be needed to just washout the materials otherwise application of white spirit or any othe petroleum paint based can be used to remove oily aterials.

Evacuation Procedures

The healthy and safety policy provides evacuation procedures that are always followed; the procedures cater for everyone whose life might danger at the time of an incident or accident. Fire and safety office will always be stand by to respond to any emergency. All these processes are done under the guidance of health and safety policy provided by the organization.

For major repairs within the premises, a safer procedure is always used to inform the sections affected; the information should also reach to the personel using the same building to avoid possible injuries to persons who might want to visit the affected sections. In order to allow smooth execution of the proposed repairs and mantainance tasks, fire prevention department will circulate printedcopies of these procedures to every department and every room in this building.

But just to make everyone aware, incase of fire or any incident safety department should always be informed and given proper details. Fire prevention manager will be notified; by this time a stand by team will have arrived at the location of incident; fire prevention manager will come and acces the situation; evacuation procedures will be issued if the fire goes out of control; these are just the basic procedures of responding to fire.