The Occupational Health and Safety System Policy for Fabric Company - Case Study Example

OHS Policy Student’s Name Subject Professor University/Institution Location Date 1.0 Document and sections: Organization’s OHS system: The outlined OHS policy adapted for Fabric Company shows the state of hazard and continuous modification for the sake of ensuring health and safety in the organization. It contains the: Operating Procedures Safety Management system Training and event management Duty of care Risk management and assessment Documents 1.1 Organization’s policy on OH&S and legislative requirements. Fabric Company is committed to provide safe and healthy workplace for all employees, instructors, volunteers and ensure safety for visitors and students. It will take reasonable measures to prevent incidents and control, hazards that can lead to ill health or personal injury. The company will ensure that all its activities conform to imposed and relevant federal and state legislation, consult with staff, students and other stakeholders to identify, assess and control hazards at workplace. 1.2 OH&S roles and responsibilities of staff Effective management of various OHS risks will depend on co-operation and commitment of managers and employees. The organization will consult with managers and employees in a meaningful and effective way on issues of safety enable personal contribution to decisions that can affect health, welfare and safety. Employees are expected to comply with set safety guidelines, policies and procedures, conduct themselves in safe manner, and avoid risks. Instructors and supervisors are responsible for t those who work under their guidance and direction. 1.3 Resources and staff for efficient and effective OH&S system The company ensures availability of human, budget and plans to ensure that OHS runs well. Health and Safety Committee will determine the safety of locations, facilities and activities before it is launched. They will receive employees’ views and reports on hazards and offer immediate feedback as well as look for the most possible action to eliminate risks. Renovation budget will be set for each year to ensure well ventilated spaces, replacement of faulty electrical and technical appliances. 1.4. Procedures and systems to maintain OH&S documentation and record keeping, including feedback and comments from staff. The Committee will carry out site layout and training programs and map specific hazards that might occur in every area. The perceived risk will be controlled through recommended facility maintenance, continuous equipment checking and upgrading according to development of safety and efficient technology. Recurring risks and hazards will be identified through reviews and ensure safety briefing to affected employees and assurance of remedy. Weekly reports will be submitted to the committee for prioritizing and corrective actions. The fabric will ensure training equipment for craft exist, manual handling, storage of equipment, fault reporting and equipment maintenance. 2. OH&S system participative arrangements In regard to hazard identification, the management put in place a system where two responsible parties ensure that legislative requirements are met. Safety officer and committee will on a day to day basis ensure that OHS is followed, hazards identified and treated accordingly. In nearly every case, all the roles will be initiated by safety and health committee. Committee meetings with employees will be to: Review previous meetings and actions concluded, Manager reporting raise issues and discuss the Hierarchy of controls, Members’ issues will be raised as per department, Analysis of raised issues is of importance, Member will be consulted before new technology is launched to identify their safety and health concerns. Participative arrangements will help develop system to resolve personal concerns. Information about solution will be provided to employees through newsletters, emails or posts on information boards. 2.1. The OH&S induction and training program Orientation programs are a must for new members in each department or members working between departments. Importance shall be given to volunteers, interns and newly employed. Contractors working on the company premises will be required to have an induction period depending on areas they will span to ensure their safety, health and welfare while working in the premise and for them to ensure employees safety. 2.2. Alternative methods to communicate OH&S information and procedures Reports posted by anonymous members will be considered as long as they identify the hazard, the organization, departmental or specific person action or inaction leading to risks and exposing others to such risks. Any foreseeable harm and failed duty of care should be reported and obligation redirected. Staffs can also access online platforms like safety program to leave their comments and viewpoints for further consideration. Instant questions and answers will also be available through online databases. 2.3. Consultation processes to obtain their feedback on OH&S issues. Meetings will be set at departmental levels to discuss the risk log and arrange them in order of importance. The manager or department representative will communicate the risk log and resolutions to the safety officer and committee for further consideration. During audits and regular checks, employees’ complaints and observations will be taken first for consideration. 2.4. Actions to be taken when issues and problems are raised through OH&S consultation and feedback. Review of control measures Notifying relevant authority Temporarily discontinuation of activities Prepare for intense organizational interest Set short-term and long-term corrective actions 3. Describe and discuss the sections of your OH&S system that cover risk management, including: 3.1. Current procedures for identifying hazards and OH&S risk control measures. Inspections & Hazard Surveys- collecting relevant information and comparing them among the respondents. Examining other relevant information- to get the updated standards and resolve the risks with ease, effectively and efficiently. Injury/illness records- to get the pattern, prevalence and frequency of incidences, risks and injury and compensation. Audits- to comprehensively understand the control procedures laid down actions and areas of improvement. Incident/accident investigations- to list the causes identify solutions and susceptible areas. Health & environment monitoring- for reshuffle, termination and monitoring employees 3.2. Procedures for assessing the level of risk resulting from identified hazards. All risk will be identified as per the grid guidance: Insignificant Minor Moderate Major Catastrophic Almost certain Likely Possible Unlikely Rare The grid will work for every department depending on perceived risks and the grid will guide the committee on recommending actions and solution to problems. 3.3. Procedures for identifying, assessing, selecting and implementing risk control measures using the hierarchy of control. There is wide-range of procedures in place to achieve healthy working environment. The procedures involve: Evacuation in case of an identified risk Emergency procedures for directing the first steps and who to contact Induction of the new staffs and contractors Hazard reporting, No smoking policy Purchasing guidelines, facility, design, maintenance and upgrade procedures 3.4. Procedures for identifying hazards that may result from changes in the organization and controlling risks before these changes are made. Health and safety procedures and policy has to be reviewed after every 6 months to ensure that all the new equipment and new practices are covered and reviewed. The review will then be outlined on health and safety notice boards located in each department. Provision of appropriate equipment, facilities, training, supervision and education for all employees to ensure that new health and safety conditions are met 4. Describe and discuss how system effectiveness and compliance is conducted in your organization.  The management is committed to the policy to enable all activities to be carried out in a safer, with all possible measures to remove or reduce the risks of health, welfare and safety of all employees, contractors, any authorized visitor and anyone affected by operations. We build employees capacity through awareness and directing them to management and legal channels where they can enforce their health and safety rights. 4.1. Describe and document how you have ensured that your OH&S system complies with all relevant legislation. We are committed to comply with the set standards set by AS/NZS ISO 31000:2009 Australian Standards and suit them for our organization. We will make use of other documents like applicable Codes of Practices and Work Health and Safety Regulation 2012. 4.2. Describe and discuss the parts of your OH&S system that cover the following: 4.2.1. Policies and procedures for monitoring changes in OH&S legislation and updating the OHSMS to ensure that it complies with any changes that may occur. The company shall seek further information through the connecting with local legislators through the office of safety officer. After every two years, the policy will be updated to reflect the changes in general standards and cover new technological improvements. 4.2.2. Policies and procedures for evaluating the OHSMS, including the kinds of information that would be used. Effective OHSMS will be carried out in a continual cycle with: Measurement and evaluation will involve monitoring and evaluating OHS performance in order to determine its effectiveness, risk management actions and necessity of taking a corrective and preventative action. 4.2.3. Policies and procedures for improving to the OHSMS based on the results of the evaluation. Policy and top management commitment through measurable objectives and developing targets. Planning- delivery of OHS policy and targets Implementing the plan through developed capabilities and support mechanisms in achieving OHS policy, targets and objectives The corrective activities will be reviewed and improved continually with an objective of improving performance of OHS. Where applicable, OHS professionals and consultations will be contacted to assist in developing OHSMS Read More