Project Management Criteria - Essay Example

?PROJECT MANAGEMENT Scenario Tasks Create a weighted scoring model that managers could use to help evaluate candi s for the project managerposition. Make up at least five criteria for evaluating the project managers, four potential candidates, and scores for the candidates. Print out the spreadsheet including the chart on one page. Criteria Academic qualification Knowledge on new technology Working experience Leadership qualifications Age Weight Weight Meaning 5 Very high importance 4 High importance 3 Medium importance 2 Low importance 1 Very low importance 0 Not important Candidate 1 Candidate 3 Candidate 3 Candidate 4 Criteria Weight Score Weighted Score Weighted Score Weighted Score Weighted Academic qualification 5 5 25 2 10 5 25 2 10 Knowledge on new technology 4 4 16 3 12 5 20 1 4 Working experience 3 5 15 4 12 5 15 4 12 Leadership qualifications 3 5 15 1 3 3 9 5 15 Age 1 4 4 5 5 4 4 3 3 Total 16 75 42 73 44 Score 4.69 2.63 4.56 2.75 Weighted 15 8.4 14.6 8.8 2)Although senior management does not want a business case for proceeding with this project, they would like to know what some of the potential financial benefits could be from this project. Write a one- to two-page paper describing several potential financial benefits that could result from providing this system. Any technology based resource management system comes with several degrees of financial benefits that are essential to the success of any organization or company involved. Most managers have however not readily identified these benefits, which are financial because they are often embedded in other benefits that are non-fiscal. This means that the financial benefits of technology based management systems are not extrinsic but highly intrinsic (WWF, 2000). The financial benefits are always the result of the key characteristics of the systems. Three of these characteristics are known to be multi-functional, effectiveness and efficiency. The technology based resource management system is said to be multi-functional because it can play several roles at a time. Unlike the orthodox system of creating different portfolios for different employees, a single system could be used to play about three to five at a time (World Conservation Union M&E Initiative, 2009). There could for instance be one system that combines the roles of recruitment, placement, orientation, salary grading and pension scheming, all at a time. In such a situation, the company benefits extensively because the amount of money that would have been spent on each of the portfolios is spared and saved in the coffers of the company. Subsequently, these monies serve as capital for starting other money making activities so as to raise and generate incomes for the company. In the case of the present system, it is even possible to advance the functions of the system so that in the nearest future, there could be several roles integrated into its work. As far as effectiveness is concerned, reference is being made to the fact that the technology based resource management systems are useful in generating financial returns and financial benefits by ensuring very high levels of perfection in service delivery. There is no denying the fact that no machine is 100% effective. However, studies show that most contemporary systems that have been introduced in the project management system to take care of resource management actually outweigh human perfection for close to 30% (World Conservation Union M&E Initiative, 2009 ). This means that there is a wider range of quality and perfection guarantee on the use of the technology based system as compared to using human effort. Invariably, the amount of money that would have been spent on legal litigations and other forms of inaccuracy corrections and remediation would be channeled into other profit making ventures within the organization. The effectiveness of the system is therefore another guarantee that the system is highly beneficial in terms of finances. Finally, the efficiency of the system cannot be underestimated in any way, and as far as efficiency can result in wealth creation for the company. Efficiency of the technology based system simply refers to the concept whereby the system can complete several tasks within a very short time frame. Clearly, the more series of work that are completed any given time frame, the higher the productivity recorded (WWF, 2000). It is estimated that output rate of the system will be more than 300% of human efficiency. The implication of this in monetary terms is that the company will now be positioned at a pedestal whereby it will be guaranteed twice as much as it presently earns in terms of financial returns. As the company continues to increase its human resource base by including over 15,000 employees last year alone, it is time that the company had a system that would balance the expenditure used in undertaking all such recruitments, and the only answer is a technology based system such as the one under consideration. Scenario 2 Task : 1). Prepare a stakeholder analysis for this project. Be creative in making up information about stakeholders, if it’s not provided . Identified stakeholder 1. Project sponsors 2. Internal IT liaison 3. Main HR liaison 4. Systems manager 5. Accounts and finance 6. Outsourcing consultants 2) Develop a scope statement for the project. . Be as specific as possible in describing product characteristics and requirements, as well as product deliverables. Assume some of the main functions this system must provide include applicant tracking, new employee orientation, benefits management, employee security, and compensation. The sponsors want the system to be able provide team-based, awards and assist in making team assignments across the organization. Sarah, the VP of HR, would also like this project to consider providing professional development management and tracking; too, so they can make sure their people stay abreast in their fields and continue to develop their skills. SCOPE STATEMENT PROJECT OBJECTIVE The objective of the current project is to construct a technology based resource management system within a period of one year at a cost not exceeding $150,000 DELIVERABLES Applicant monitoring system: This system shall be responsible to the rule traditionally played by the human resource manager in sampling the requirements, qualifications and experiences of applicants and sorting them according to a stipulated order so that best and most deserving applicants are ranked in a given order for selection purposes. New employee orientation forum: This is going to be a technology based system that gives computer self-aide orientation to all new employees. The traditional role of taking new employees round all the organizational culture and organizational climate that exists in the organization shall be taken care off by the orientation forum. Employee benefits processing software: All employees shall be subject to benefits according to a worked out and stipulated standard approved by law, by the company and by employees. The software shall therefore play an automated role of grading all employees and updating their bank balance with deserving benefits at stipulated time frames. Security surveillance tools: There shall be a security surveillance tool in the larger system to ensure that the system is securely protected against all forms of intrusion and invasion. The security surveillance tool shall therefore be expected to be the gateway to the main system by playing the role of disallowing unlawful entry. Employee compensation system: A regularized system shall apportion specific quantum of compensation to employees. The system shall be automated to update this compensation margin against the employee benefits so that there will be a coordinating reflection between benefits and compensations received by deserving employees. MILESTONES 1. Permits approved—March 5 2. Outsourcing consultation – July 2 3. Outsourcing secured – July 22 4. System installation – August 15 5. Monitoring and evaluation – February 2 6. Installation completion – July 30 7. Final inspection – August 7 8. Inauguration – August 15 TECHNICAL REQUIREMENTS 1. System must meet modern resource management system codes 2. Automation of machines must be guaranteed of accurate calculations to avoid miscalculations 3. There should be guaranteed security of highest standard against invasion and intrusion 4. 24/7 security surveillance should be in place 5. Regularized backup system should be functional REFERENCE LIST WWF. 2000. Stakeholder Collaboration: Building Bridges for Conservation. WWF Eco-region Conservation Strategies Unit, WWF US, Washington, DC, USA. World Conservation Union M&E Initiative, 2009, Situation Analysis: An Approach and Method for Analyzing the Context of Projects and Programmes. World Conservation Union, Gland, Switzerland. Available from: Read More