Electronic Medical Record Implementation in Correctional Facilities Name: University: Describe the methods that will be used to monitor implementation of EHR Monitoring entails intermittent series of observations in time, which are executed to establish the degree of compliance with a formulated standard or extent of deviation from an expected norm…
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A carefully designed and well managed continuous monitoring program may effectively transform an otherwise static electronic medical records technology. Monitoring also helps in determining emerging risks and barriers during the implementation process. This offers fundamental information to the relevant change managers and the corrective facility officials to identify risks, take mitigations actions, and make credible decisions with regard to the operation of the electronic medical records. While implementing electronic health records in correctional facilities, two main methods will be employed to monitor the change process. These are the issue log monitoring and surveys. Issue log monitoring One approach to monitor the implementation of electronic health record is to employ the issue log or to make an extra log for concerns. Concerns in the case of electronic health records refer to the matters that are not directly actionable or solvable. Taking that the staff and the implementing teal are meticulous in reporting record keeping and information technology related matters, the frequency and severity of issues may signal an emerging problems. This is especially so when sudden increases in a certain concern are observed in a single area. If the management or the change facilitator compares the issues arising or issues log with the risk register that identifies risks associated with electronic records change, certain aspects in the issues log will stand out and may be construed as increasing risks potential. This calls for a contingency plan to be instituted to deal with the problem that may arise (Schwalbe, 2006). Surveys Surveys in form of questions to monitor fundamental elements of electronic health records offer a structured manner to monitoring organizational change risks. In this manner; the change implementation team makes a assessment premeditated to draw out feedback from the organization and the staff on their perception of the project. Survey also helps to identify the organizational change factors that may contribute to the success or failure of the implementation effort. By carrying out surveys and assessment at various intervals and comparing results from assessment to assessment, the implementing team can swiftly establish areas that necessitate more consideration and intercession. While making and conducting an assessment, it is essential to represent extra time and cost to the electronic records technology, various benefits needs to be considered. One benefit is that gathering time and cost information forces regular and system review of the project as it is perceived by the impacted employees and patients. As the analysis is employed from time to time, it can be enhanced and reused (Schwalbe, 2006). Additionally, the analysis can speedily gather feedback from a large part of the organization, enhancing the visibility of the electronic records implementation project and minimizing unexpected or unwarranted reactions. The relationship between the organization’s related processes, systems, and personal or professional roles and their affect on EHR The provision of electronic health records in correctional facilities is an increasingly involving exercise. Complexities arise due to the complexities of correctional facility services and systems, as well as the various processes and relationships. Electronic health r
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From the case study, it is noted that he process of implementing a new technology such as the EMR system demands careful planning and implementation. In order for the technology to b successfully implemented, the various stakeholders should be involved. Furthermore, the objectives of the project must be established well before the technology is implemented.
The problem statement for this study is to identify the implementation tasks and timelines, present work-flow analysis and redesign; facility modification; hardware selection and installation; software configuration; developing a backup system; training; entering data in the system; dealing with paper.
One of these improvements is the health information technology, particularly the employment of electronic medical records in healthcare institutions. According to Elekwachi (2008), electronic health records (EHR) pertains to the broad term for the patient records, whereas, electronic medical records (EMR) pertains to records operating within an organization.
The use of information technology has colonized almost every sector ranging from schools, security, entertainment, leisure, and even politics. Information technology revolutionizes how things are done in every field. However, in the health sector, information technology has evolved slowly over the years in comparison to other sectors and industries.
Effective management of an organizational change requires brilliant considerations before actual implementation is rolled out so as to sustain its success. Electronic medical system especially being in a correction facility is considered to be of high significance and, therefore employees’ attention must be drawn through its implementation process as a way of enabling them to have faster adaptation.
It is a digital format record which is capable to be shared by network connected, enterprise wide information systems and other information networks or exchanges that aims to take care of the treatment and the treatment associated logistics of a patient in a better and effective way.
Week 3 Mind map on SWOT analysis of EHR (Riley, 2012). Week 4 Mind map on EHR process improvement (Awarding IT – Improving Healthcare, 2006). Week 6 1. What factors should be taken into account when doing a need assessment? Mind Map on EHR needs assessment (Murphy, 2012).
Moreover, an efficient Patient management system must allocate patients to their respective specialty treatment locations, by keeping the distance and other essential parameters vital to patient, at focus. For this kind of a PMR system, the various industry standards for medical data communication and storage such as HL7, ANSI X12 and ASTM CCR are discussed in this document.
The fact that these correctional facilities are set up to provide for the maintenance of convicts does not mean that other individuals who are involved in this project should not be focused on (Law, 2009). The employees of
“The integration of electronic health records (EHR) has become a major organizational change objective in health care because of its promise of major improvements from paper records” (Boswell, 2011, p. 138). Some of the main benefits observed by
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