Electronic medical record implementation in correctional facilities - Assignment Example

Download file to see previous pages... A carefully designed and well managed continuous monitoring program may effectively transform an otherwise static electronic medical records technology. Monitoring also helps in determining emerging risks and barriers during the implementation process. This offers fundamental information to the relevant change managers and the corrective facility officials to identify risks, take mitigations actions, and make credible decisions with regard to the operation of the electronic medical records. While implementing electronic health records in correctional facilities, two main methods will be employed to monitor the change process. These are the issue log monitoring and surveys. Issue log monitoring One approach to monitor the implementation of electronic health record is to employ the issue log or to make an extra log for concerns. Concerns in the case of electronic health records refer to the matters that are not directly actionable or solvable. Taking that the staff and the implementing teal are meticulous in reporting record keeping and information technology related matters, the frequency and severity of issues may signal an emerging problems. This is especially so when sudden increases in a certain concern are observed in a single area. If the management or the change facilitator compares the issues arising or issues log with the risk register that identifies risks associated with electronic records change, certain aspects in the issues log will stand out and may be construed as increasing risks potential. This calls for a contingency plan to be instituted to deal with the problem that may arise (Schwalbe, 2006). Surveys Surveys in form of questions to monitor fundamental elements of electronic health records offer a structured manner to monitoring organizational change risks. In this manner; the change implementation team makes a assessment premeditated to draw out feedback from the organization and the staff on their perception of the project. Survey also helps to identify the organizational change factors that may contribute to the success or failure of the implementation effort. By carrying out surveys and assessment at various intervals and comparing results from assessment to assessment, the implementing team can swiftly establish areas that necessitate more consideration and intercession. While making and conducting an assessment, it is essential to represent extra time and cost to the electronic records technology, various benefits needs to be considered. One benefit is that gathering time and cost information forces regular and system review of the project as it is perceived by the impacted employees and patients. As the analysis is employed from time to time, it can be enhanced and reused (Schwalbe, 2006). Additionally, the analysis can speedily gather feedback from a large part of the organization, enhancing the visibility of the electronic records implementation project and minimizing unexpected or unwarranted reactions. The relationship between the organization’s related processes, systems, and personal or professional roles and their affect on EHR The provision of electronic health records in correctional facilities is an increasingly involving exercise. Complexities arise due to the complexities of correctional facility services and systems, as well as the various processes and relationships. Electronic health r ...Download file to see next pagesRead More