Communications - Essay Example

WC will be harnessing the power of technology in order to minimize the cost of renting out an office space and will facilitate the use of diverse individuals around the globe. However, from a communication perspective managing a virtual team can pose problems in maintaining rapport among members, bridging cultural gaps, and orchestrating for them to do their designated tasks at specified dates. As opposed to members who meet face to face, virtual teams have yet to build a strong relationship through virtual interactions in order to maintain the efficiency and accuracy of the work which the company wants each member to undertake.

The initial meeting of the virtual team should be designed in order to overcome the distrust and anxiety that the members feel toward each other. Thus, in order to facilitate this meeting, it is recommended that teleconferencing be used in order to develop a warm and more social atmosphere. This get-to-know-each-other stage should not be a venue to tackle serious and formal matters but should be designed in order for team members to feel at ease with the prospect of working together in the future.

Thus, teleconferencing will allow each other to talk and view each other while the first meeting is conducted. The first meeting should be facilitated by someone from the headquarters of SWC. At first, there should be an ice breaker by allowing members to introduce themselves and communicate casually with each others. The latter portion will be more serious by as it will be on the establishment of the team’s goal and clarification of the roles and responsibilities of each team member. Before this discussion, an overview of how things work in the company should be presented in order for members to know how their different tasks can contribute to the overall process taken to attain corporate goals.

Special discussions should also be conducted to tackle the following questions within the group: agreement on team ground rules, turnaround time of