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Choose one from the following: Network security Outsourcing tech support Electronic medical records VOIP phone systems Corporate social responsibility Anti-spam software Anti-virus software Email security Networking Mobile device management - Essay Example

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Business information and data is stored in emails and archives, and it becomes extremely easy for an organization to retrieve vast…
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Choose one from the following: Network security Outsourcing tech support Electronic medical records VOIP phone systems Corporate social responsibility Anti-spam software Anti-virus software Email security Networking Mobile device management
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Email security Today, the world has turned around and most things are done electronically; the competitiveness of a business depends wholly on email technology. Business information and data is stored in emails and archives, and it becomes extremely easy for an organization to retrieve vast amounts of data within a short period. Emails form the central pillar of organizations, and it is evident that this technology will proceed to find utility as the world continues to embrace new technologies (Porter 34). The increased and increasing usage of email in the world triggers the need to secure emails; a single breach in an organizations email data can result to grave consequences. Organizations have suffered from mass loss of data, which get corrupted by viruses, or are misused by authorized users in the organization.
Emails that are not well protected can trigger threats to national security, especially in the event that sensitive information gets in the hands of terrorists. Email security has gained remarkable significance, in the wake of the twenty first century. The problem with email security is that there are a number of issues that emerge as a result of poor management of emails. The first issue is the risk of leaking information (Porter 37). There is a possibility that organizations can lose massive amount of data through their employees. Employees send confidential information regarding organizations using emails, and such information can be used against the company.
Further, there is a substantial risk of receiving emails, which have offensive or malicious content. Organizations deal with challenges of controlling the numerous emails that enter and leave the organizations. Spam is another problem that concern email security. People send unsolicited emails that are commercial, and such mails deceive buyers and consumers. Spam can cause an organization a lot of money and embarrassment if consumers file law suits against the organization.
With problems that face email security clearly sated, the paper will now focus on the possible solutions that can be employed to secure emails and enhance the usage of emails. Organizations can adopt corporate security, which ensures that mails are scanned and scrutinized before they leave or enter the organization (Porter 43). Further, organizations can install security software, and the best security software is the one that can handle several security hazards. For instance, a corporation should select security software that blends in the existing system of emails and run upon installation.
Other security concerns include information leak control, checking contents of emails to avoid malicious and offensive emails from leaving entering the systems of an organization. Finally, spam should be eliminated by ensuring that the official sites of corporate are well distinguished from fakes ones. Consumers should be well informed to protect them from deception through spam, and it is also essential to deal with viruses by purchasing efficient antivirus software, which cannot damage data of organizations (Porter 44).
It is expensive to run email security systems, but the damage that can be realized from lack of proper protection is extremely prodigious. It is justifiable to incur extra cost protecting data instead of spending resources to try and cover up for data loss or fix a public mess, which can be caused by spam. In conclusion, the rise in the usage of emails has attracted many challenges, which are associated with the security of emails. Though the problem of email security is challenging, there are plenty of options that corporations can employ to fix the problem and enhance their email systems.
Works Cited
Porter, Chris. Email Security with Cisco IronPort. New York: Cisco Press, 2012. Print. Read More
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