Email Security Issues - Essay Example

The increased and increasing usage of email in the world triggers the need to secure emails; a single breach in an organization's email data can result in grave consequences. Organizations have suffered from mass loss of data, which gets corrupted by viruses or misused by authorized users in the organization.

Emails that are not well protected can trigger threats to national security, especially if sensitive information gets into the hands of terrorists. Email security has gained remarkable significance, in the wake of the twenty-first century. The problem with email security is that several issues emerge as a result of poor management of emails. The first issue is the risk of leaking information (Porter, 37). There is a possibility that organizations can lose a massive amount of data through their employees. Employees send confidential information regarding organizations using emails, and such information can be used against the company.

Further, there is a substantial risk of receiving emails, which have offensive or malicious content. Organizations deal with the challenges of controlling the numerous emails that enter and leave the organizations. Spam is another problem that concerns email security. People send unsolicited commercial emails, and such emails deceive buyers and consumers. Spam can cause an organization a lot of money and embarrassment if consumers file lawsuits against the organization.

With problems that face email security clearly stated, the paper will now focus on the possible solutions that can be employed to secure emails and enhance the usage of emails. Organizations can adopt corporate security, which ensures that emails are scanned and scrutinized before they leave or enter the organization (Porter, 43). Further, organizations can install security software, and the best security software is the one that can handle several security hazards. For instance, a corporation should select security software that blends into the existing system of emails and run upon installation.

Other security concerns include information leak control, and checking the contents of emails to avoid malicious and offensive emails from leaving entering the systems of an organization. Finally, spam should be eliminated by ensuring that the official sites of the corporate are well distinguished from fake ones. Consumers should be well informed to protect them from deception through spam, and it is also essential to deal with viruses by purchasing efficient antivirus software, which cannot damage the data of organizations (Porter 44).

It is expensive to run email security systems, but the damage that can be realized from the lack of proper protection is extremely prodigious. It is justifiable to incur extra costs protecting data instead of spending resources to try and cover up for data loss or fix a public mess, which can be caused by spam. In conclusion, the rise in the usage of emails has attracted many challenges, which are associated with the security of emails. Though the problem of email security is challenging, there are plenty of options that corporations can employ to fix the problem and enhance their email systems.